|REGULAR MEETING MINUTES
August 23, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting
was called to order by Chairperson Karen Rarey at 7:02 p.m.
ROLL CALL: Present
were Chairperson Karen Rarey, Vice Chairperson Jan Melloni, and Commissioners
Lanny Brown, Jeff Cowling, and Scott Shepherd. Others present included
Poldina Scherff, Recreation Services Supervisor; Sue Barry, Recreation
Services Supervisor; Ken DeSilva, Park Services Manager; Olivia Ruiz,
Recreation Services Supervisor; Craig Bronzan, Director of Parks and Recreation;
and Tammy Homan, Administrative Secretary.
Overview of Fall/Winter Activities Guide (S. Barry/M. Kaiser /P. Scherff)
The new Fall/Winter Activities Guides were given to each Commissioner
and all others present. Ms. Barry then went through the main points
of change in the guides and updated format. She discussed the new park
facilities and the addition of a water aerobics instructor. Poldina Scherff
described some of the Youth Commission activities and plans including
being involved with Skate Park Grand Opening, Fright Fest, recent trip
to other Youth Commissions in Salinas and Monterey. Mr. Kaiser discussed
the older adult trips, web site update, and the new bocce ball program.
He noted this is the largest listing of all the services they have had
to date in the Activities Guide. There being no action needed the Recreation
Services Supervisors were thanked by the Chairperson for the presentation.
AGENDA REVIEW: No
changes or additions.
Lynn Del Chiaro and his daughter Stacie Del Chiaro addressed the Commission
regarding the benefits he and his daughter have seen in the bicycle shaped
baseball/softball fields. Stacie has been playing competition softball
since she was about twelve and is now about eighteen. They play tournaments
all summer, starting in early June and ending in August. They have played
all over the United States including Las Vegas, Arizona, Washington and
various other areas in the east. The majority of the fields they play
in are the bicycle-shaped fields and he mentioned he had been a proponent
of this type of fields for the Sunset Sports Complex. He sees them as
a great benefit as a revenue producer for the community. He mentioned
being in Hayward a few weeks ago and in her division alone there were
28 teams from all over Western United States. Mentioned costs of housing,
feeding etc. such large groups and the amount of money spent while teams
are in the community. He also mentioned that in some of the areas they
have soccer fields around the softball fields, so there could be even
more use of the area. He felt if Brentwood could get the fields going
they would have teams from Brentwood, Oakley and Antioch and hold tournaments
in all those areas. He noted that they havent had a tournament in
the Brentwood, Antioch area in over six years. He urged the Commission,
as they are building these fields, to consider the bicycle-shaped fields,
with concession stands in the center. Tournaments typically last five
days and great revenue producing events. Some questions from Commissioners
regarding where other bicycle-shaped fields are located. Mr. Del Chiaro
urged them to consider building this as a community-related activity.
Discussion of hotel/motel availability and since there is one more motel
coming in soon to Brentwood this would be encouraging to them as well.
Discussion of Sunset Sports Complex and whether it could be expanded for
these types of fields, along with soccer fields. Chairperson Rarey reported
that the next meeting on Sunset Fields will be September 19 and 3:00 p.m.
in the Council Chambers and invited Mr. Del Chiaro to attend if he wished.
Chairperson Rarey thanked him and his daughter for their comments.
1. Approve minutes of regular meeting of July 19, 2001.
2. Accept staff report from Park Services Manager and Park Landscape Supervisor.
3. Accept staff report from Recreation Services Supervisors.
4. Accept staff report from Park Planner.
5. Accept staff report on resolution of Grupe Park (J. Hansen).
6. Accept flyer for Edna Hill Gymnasium Dedication Ceremony (C. Bronzan).
7. Accept announcement of 2002 CPRS conference (C. Bronzan).
8. Accept listing of Commissioner park assignments (T. Homan).
9. Accept update on rules and regulations for rental of City facilities
(T. Homan/D. Guthrie).
Motion by Commissioner
Lanny Brown to accept the Consent Calendar. Motion was seconded by Vice
Chairperson Melloni and motion carried unanimously.
Item No. 10. Approval
of park names by Naming of Parks Subcommittee. (K. DeSilva)
Ken DeSilva, Park Services Manager, reported that there have been a couple
of meetings where they have gone over the park names and presented tonight
are current names of the facilities and the subcommittees suggestions
of names for the facilities. Chairperson Rarey commented on remarks that
she had received from a group of farmers regarding the facilities.
Mr. DeSilva went down
the list and of the first three facilities; Windsor Way Park, Homecoming
Park and Summerwood Park, they are all proposed to remain the same. He
asked if the full Commission had any problem with this decision. Next
was Brentwood Lakes Entry Park, and the suggested name for this facility
is Lake Park. Loma Vista Park was proposed to remain the same. The next
list was of parks that are under construction. The first of those, Garin
Park, is proposed to remain the same. Heritage (SPA L) Park,
in the Morrision Subdivision, suggested name of Miwok Park. After several
suggestions and discussion by all, including the fact that there is a
Miwok Trail, it was decided to leave final decision until the next meeting.
Next park was Belvedere (Grupe Homes) Park. Suggestion to name this park
Walnut Park. This name was approved. For California Orchard (KB Home)
Park, the suggestion of Commission Park was not favorable to everyone.
The name of Orchard Park was approved. Centex Trailhead to remain the
same. For Brentwood (Pulte Homes) Park, suggested name is Almond Park.
There was a suggestion of Arboretum Park because of the large variety
of trees there. Arboretum name finally decided upon. For Brentwood Hills
(Shea Homes) Park, suggested name is Black Gold Park after oilfields formerly
located there. In discussing the Skate Park, there was suggestion to let
the Youth Commission and Skate Park Task Force meet and decide on a name
for this park. For Boulder Ridge (Brookfield) Unit 4 Park, suggested name
is Berkshire Park since it will be near a Berkshire Lane or Berkshire
Drive. Mr. DeSilva said there will be a number of pocket parks coming
up in some subdivisions and thought maybe name these small parks after
the name of the street they are on as appropriate. Berkshire Park did
not meet with any resistance. Boulder Ridge (Brookfield) Unit 6 Park,
the final park on the list, suggestion had been Waterville Park. Suggestion
of name of Rolling Hills Park seemed to be a good one and was accepted.
discussion on the suggested name of Miwok Park, again decided to let this
go until the next meeting.
Other parks and their
current names, which are under design, are as follows: Family Aquatic
Neighborhood Park, SunCal Neighborhood Park, Ponderosa Homes (Carlisle
Prop.) Neighborhood Park, Sand Creek Community Park, Lyon Homes (Yamanaka
Property) Neighborhood Park, Schuler Homes (Sciortino Property) Soccer
Field and Sunset Park Expansion. Various names for the Family Aquatic
Neighborhood Park and future Sand Creek Soccer Complex were discussed.
It was decided to wait on naming these parks since the parks are only
in the design phase.
moved to forward the recommended park name changes to the City Council
for approval. Commissioner Brown seconded and motion carried unanimously.
Item No. 11. Discussion
of Village Drive Resource Center summer programs. (O. Ruiz)
Director Bronzan introduced Olivia Ruiz, Recreation Services Supervisor,
to speak about the Village Drive Resource Centers 2001 Summer Program
and report to the Commission on their activities. She described the various
projects over the summer involving the youth of the community. She reported
that 65 youth participated in the different activities and fieldtrips.
They were taught about cultural arts, doing paper mache projects and rock
painting among others, and no fees were charged for any activities or
materials. Funds were obtained from grants. She explained the various
trips and activities, including bowling, swimming, outdoor recreational
activities, a water rafting trip, and an excursion to Santa Cruz. Other
events included Teen Health Workshop, fun with fruits and vegetables kids
cooking class and teaching them importance of healthy foods. Ms. Ruiz
also described upcoming holiday plans. Commissioners complimented her
on the great programs and Director Bronzan said they will have Ms. Ruiz
at future Commission meetings on a monthly basis to keep commissioners
updated on plans and activities. Commented her hours are 10:00 a.m. to
6:00 p.m. at the Village Drive Resource Center.
Item No. 12. Discussion
and authorization of submittal of letter to Highway 4 Bypass Authority
regarding bicycles on the Bypass. (J. Hansen/K. Rarey)
Chairperson Rarey reported on this as Ms. Hansen was absent. She reported
that one of the problems with the Bypass is that they have said no bikes
will be allowed. The Bicycle Subcommittee has asked for authorization
from the Commission for a letter to be drafted asking the Bypass Authority
to allow bikes on the Highway 4 Bypass. After some discussion and comments
by Director Bronzan, who feels it is appropriate to send a letter to the
Highway 4 Bypass Authority and indicate need for permission for bikes
on the Bypass, especially in lieu of all the bike trails around and need
for the north/south route. Chairperson Rarey also asked if they are not
looking in the future to have an off-bike trail on the east side, from
San Jose to Balfour, just outside Bypass. Chairperson Rarey said in the
meantime the subcommittee would like a letter sent, signed off by the
Parks and Recreation Commission.
moved to send a letter from the Parks and Recreation Commission in support
of the Bicycle Subcommittees request for a bike path on the Highway
4 Bypass. Vice Chairperson Melloni seconded and motion carried unanimously.
Item No. 13. Discussion
of older adults work plan. (M. Kaiser)
Mr. Kaiser had provided for the Commission with a written Older Adult
Goals/Objectives (short-term) from July 2001 and long-term from January
2002 to December 2002. He explained these written goals and objectives
that have been developed by him and the advisory committee. This advisory
committee is a result of a merger between the Delta Community Services
Inc., and the City of Brentwood. They are now trying to re-establish the
connection of a more formal committee, and if people have an interest
in giving to older programs, this can be done through the advisory group,
rather than through the City if they so choose. He explained plans to
develop these plans and donation funding for them. He hopes through input
from the older adults to formalize more what they all want to do, and
from that hopefully have some fund raising events to assist in activities.
Mentioned requests for bingo in Brentwood, these funds could help in subsidizing
seniors who need assistance to pay for these trips. Question asked if
this Advisory Committee will be similar to the Youth or Art Commissions?
Mr. Kaiser said it has not gotten to that point as yet. Right now everyone
interested is invited to come to meetings first Wednesday of the month.
There are no selected persons; sometimes there are 6 people and sometimes
moved to accept the plan. Vice Chairperson Melloni seconded and motion
Item No. 14. Discussion
of scheduling a field trip to visit Bay Area dog parks. (J. Hansen/K.
Mr. DeSilva spoke to this issue as Ms. Hansen was on vacation. He had
two dates for the proposed field trip, September 22 or October 6. Mr.
DeSilva asked how much time would the Commissioners like to spend for
this event. Vice Chairperson Melloni commented that the 22nd is the Downtown
Barbecue sponsored by the Art Commission and would not be a good thing
to schedule the proposed trip to dog parks on that day. October 6 not
a good day for Chairperson Rarey. Mr. DeSilva will check with Ms. Hansen
and Director Bronzan and come back with a report of a new potential date
for the September meeting. Director Bronzan asked who is interested in
going on the trip. Chairperson Rarey, Vice Chairperson Melloni, and Commissioner
Cowling indicated they would be and Commissioner Shepherd said he might
also like to go. They will bring some dates back to look at for the trip
on the next meeting.
Item No. 15. Verbal
update on Skate Park/appoint Commissioners to work with Youth Commission
for the Skate Park grand opening ceremony. (K. DeSilva/P. Scherff)
Mr. DeSilva gave an update on construction, all flat concrete completed
and are currently working on transitions and bowls. Looking at completion
by end of September. Recommended not using the park for between 10 to
29 days, so have agreed to 10 days after completion. City Council, at
their last meeting, amended rules for safety and will not be in force
until 30 days after amending, which will be October 11. Looking at that
date as the earliest opening date. Lighting was also discussed and need
to have safety lights to prevent vandalism. The facility will not be lighted
all the times, but there is a definite need for security lights. Budget
so far as been good, only $6,000 over contracted amount and have the contingency.
There may be enough money in the contingency to pay for the security lights.
May have to ask for extra funds for this. Director Bronzan commented that
the recommendation is for motion sensor lights. Neighbors, specifically
one, did not want lights at all. The concern is that they want the Parks
and Recreation Department to open and close the facility every day and
there will be lights available in case someone goes in there. Staff report
will recommend the motion sensor lights. Police Department concerns also
are addressed in this way. Mr. DeSilva also said that they stressed that
the Youth Commission be a part of the grand opening when it takes place.
Ms. Scherff commented
that the Youth Commission has had a lot of good ideas on this and have
John Albright, vendor in Brentwood, who is very interested in being a
sponsor. He will bring in his vendors, which in turn will bring in skaters
who are semi-professional. Just need an idea when the opening will be
so can do some planning and advertising for the event. Director Bronzan
asked for volunteers from the Parks and Recreation Commission to work
with the Youth Commission and attend next Mondays meeting so that
they have representation. Direction Bronzan said the City of Brentwood
already has in effect health and safety regulations requiring use of helmets
and knee and elbow pads, etc. Council has insisted on rules of behavior
also being established so these are what are being put into effect, such
as no cussing, no pushing, and all behavioral rules will be going into
effect on October 11. Rules can still be enforced or ask them to leave
facility under current Health and Safety Rules. Director Bronzan wants
to be able to open the facility as soon as the concrete dries. Ms. Scherff
needs some firm date from which to plan the grand opening with the Youth
Commission. He feels the park could be opened as soon as facility is declared
ready, and let them skate and get used to it, then plan the actual dedication
ceremony at a later date. Chairperson Rarey has worked with Task Force
and would like to be a part of it. Vice Chairperson Melloni, also the
Arts Commission, would also like to also be involved.
Ms. Scherff reported
that they have called a special Youth Commission meeting Monday, August
27 at 6:00 p.m. One part of the meeting will be to appoint more Commissioners,
and the other part is to start a working plan for the Skate Park grand
Item No. 16. Verbal
update on status of Park, Trail and Recreation Master Plan. (C Bronzan)
Director Bronzan presented the Master Plan, which was a part of each Commissioners
packet. He reported that the General Plan has to do a full-blown Environmental
Impact Report and that is just now being completed. Once the General Plan
is completed, the Parks and Recreation Department comes back with a very
short 30-day notice and come back with a Mitigated Negative Declaration.
The working group for the General Plan had their last meeting early in
August and they approved the recommendation to the Planning Commission
to approve the General Plan as presented. That is supposed to go to the
Planning Commission no earlier than the week of September 18. It will
go to the Planning Commission for a public hearing for review at which
time should probably be approved, and approximately a month later probably
late October, it will go on to City Council for approval. He then recommended
to the Commission once the Environmental Review is done the report is
ready to go to the Planning Commission, that the Commission ask City Council
for a Workshop, not before a regular City Council Meeting. Then discuss
plans and ideas in the Master Plan. Director Bronzan will continue to
track the progress and keep in touch with the Commissioners as to when
to ask for the special workshop.
Item No. 17. Verbal
update on priority of use for Brentwood Family Aquatic Complex. (S. Barry)
Ms. Barry reported that at there was an agenda item on the August 14th
City Council agenda with relation to priority of use at the Brentwood
Family Aquatic Complex. All groups regularly requesting usage of the pool
were invited. Some of the issues discussed were sharing of hours and public
swim. Council made it clear that they wish for all user groups to get
together and plan requests so that all can equally share the facility.
She said another issue
was searching through coolers. There was an incident where there was broken
glass and the area had to be cleared. Users must observe safety rules.
Ms. Barry has a meeting scheduled at 6:30 p.m. on Tuesday, August 28 in
the conference room to meet with users of the pool. A letter has been
sent out and those attending need to bring tentative schedules and requests
and are requested to limit themselves to only two people per group.
Item No. 18. Verbal
update on Delta/Creek Clean-up Day. (K. DeSilva)
Mr. DeSilva referred to an advertisement in Activities Guide. He reported
he has gotten a few calls on the clean up day. Ads will start running
in a couple of weeks and will be coordinated between Antioch and Brentwood.
He will be taking the proclamation to City Council on Tuesday, August
28, and at that time he will be asking for donations. Items needed include
coffee, juice and pastries in the morning for the registration and bottled
water during the clean up activities. Lunch not planned, but could be
done if someone wants to. He reported that they did have the water tests
back and found no mercury levels. The Youth Commission is handing out
bags and helping with registration. He could still use help with taking
photographs, slides, etc. Crews will be going up and down distributing
supplies and picking up garbage. No minimum age, just need an adult with
children. There will be two main areas for meeting. Marsh Creek Staging
Area is relatively quiet so would be best for younger children, and Creekside
Park has a lot of vegetation and old tires which will be better for older
volunteers. Liability forms have been taken to the City Attorney and have
been completed. Water tests used were the same as for drinking water and
tested for both arsenic and mercury, both over at Creekside Park and by
Central. There was no arsenic or mercury detected. Chairperson Rarey said
the reports were by Antioch, other side of Highway 4 where the creek empties
into the Delta, four different areas where the detection of mercury was
found. Mr. DeSilva said they had done very complete tests and even stirred
up the mud and so feel very safe. She will make calls to scouts to let
them have this information. May get information into the Brentwood Press
also. If someone needs copy of results of tests, Director Bronzan will
make them available.
Item No. 19. Commissioner
discussion regarding attendance at League of California Cities Community
Services Conference. (K. Rarey/L. Brown/J. Cowling)
General comments on the conference they attended with Director Bronzan.
Commissioner Cowling commented on the mobile art van, and said he noted
Chairperson Rarey was quite interested in that also. It is a van that
goes from park to park and teaches art free and has a schedule available
to indicate where van will be on a given day. Commissioner Brown commented
on Walnut Creeks teen web page. Very impressive, he will get information
to Ms. Scherff. Chairperson Rarey said she did pick up tapes of sessions
and so did Commissioner Cowling and they will make them available to the
Commissioners if they wish.
Commissioner Cowling commented on a meeting that Senator Tom Torlakson
is starting a East County Youth Center, similar to the Concord Youth Center.
It is very conceptual at present, but did invite Commissioner Cowling
to a meeting Friday, August 31, at 3:00 p.m. for a brainstorming session.
Meeting will be held in the City Council Chambers, and anyone wanting
to attend is welcome.
has a function at the Ron Nunn School, a barbecue on August 24, and wondered
if anyone would like to pick up the left over food. Potentially 500-600
hot dogs, etc. would need to be refrigerated they would deliver it around
7:00 p.m. It was noted that this is the same night as the Edna Hill Gym
barbecue. Several possibilities were mentioned and groups such as churches
that could be contacted. Director Bronzan has tickets for everyone who
wants to attend the Edna Hill Gym barbecue. They will also be introduced
by Director Bronzan as the Park & Recreation Commissioners who are
there. This will be at 6:00 p.m. in the courtyard behind Edna Hill School.
asked about Berkeley Skate Classes. Director Bronzan says this will be
in the next Activities Guide.
REQUEST FOR FUTURE
Traffic calming devices -- power point presentation.
Passive Parks -- question
by Chairperson Rarey will they be able to go to Council with this concept,
Director Bronzan will work with her on that.
Commissioner Brown moved to adjourn the meeting, Commissioner Cowling
seconded, motion carried. Chairperson Rarey adjourned the meeting at 9:25
Betty Jo Whincup