|REGULAR MEETING MINUTES
PARKS AND RECREATION COMMISSION
May 24, 2001 at 7:00 p.m.
Brentwood Community Center
730 Third Street
Brentwood, CA 94513
CALL TO ORDER: Chairman
Karen Rarey called the meeting to order at 7:06 p.m.
ROLL CALL: Present
were Chairperson Karen Rarey, Vice Chairperson Jan Melloni, Commissioners
Lanny Brown, Scott Shepherd, and Jeffrey Cowling. Also present from the
Parks & Recreation Department were Craig Bronzan, Director of Parks
and Recreation, Barry Margesson, Park Landscape Supervisor, Janet Hansen,
Park Planner, Ken DeSilva, Park Manager, and Tammy Homan, Administrative
Director Bronzan announced the Commission had requested to have a special
meeting with City Council for next Tuesday the 29th of May on behalf of
the Parks and Recreation Commission for an opportunity to talk with the
City Council regarding the Parks and Recreation Commissions goals,
objectives, and roles. Also, because on May 8th Council member Bill Hill
requested an opportunity to review the Park & Recreation Commissions
Master Plan. The Council has been having so many meetings so they did
not want to meet next week, but did talk about a meeting in June. Chairperson
Rarey is unable to meet in June. Staff has been meeting with Planning
Commission and he has up-to-date copies of the Parks, Trails and Recreation
Draft Master Plan (May 2001) for all Commissioners. The Council did look
at other items and he will send emails on any new items. Talked of maps
and some mistakes that have shown up in matching where there were errors
such as park on wrong side of road and clearing up these areas. Will be
getting Commissioners a copy in the next couple of weeks.
Motion by Commissioner Lanny Brown to accept consent items 2-5 on the
Consent Calendar. Minutes pulled for discussion and correction. Seconded
by Commissioner Melloni and motion carried unanimously.
felt that it was the Commissions intent to lump together the Agricultural
Education Facility and Equestrian Center with the John Marsh Creek Watershed
Habitat Restoration Project. This change is hereby added to page four,
and on page seven, fourth line down, Chairperson Rarey requested change
to green spaces like we have along our creek sides, with a bench
there, instead of walls and house after house. Motion to accept
the minutes as corrected by Commissioner Brown, seconded by Commissioner
Melloni and motion carried unanimously.
Item No. 6. Update
on all-weather track for third high school (Craig Bronzan).
Director Bronzan reported that Roger Wilson had called him and the consultant
was supposed to give a presentation to the School Board on Monday with
new information, based on an update of what he presented to the group
last time. The consultant couldnt make it, so he has to reschedule
that meeting. Mr. Bronzan has asked Mr. Wilson to notify him when the
next meeting with the School Board is scheduled so he can let the Commissioners
know so they can attend the meeting if they wish. Commissioner Brown asked
if the focus is then on the new third high school? As he has stated before,
he would like to see this all weather track at Liberty and bring more
business downtown. Director Bronzan said they are waiting see if the track
does in fact stay at the third high school and then will come back and
look at Liberty for an all-weather track. Commissioner Cowling asked about
funding from local business.
Item No. 7 Discussion
of installation of a brick memorial plaque at Creekside Park by Soroptimist
International of East Contra Costa County.
Chairperson Rarey reported that later in the meeting they will be going
over a first draft of naming and dedication of City facilities. She was
not sure if it was appropriate to discuss this until the other commissioners
had a chance to look at this draft of dedications. Director Bronzan thought
it would be appropriate to hear this presentation and hear what they are
willing to do for the parks. Barry Margesson then introduced the Soroptimist
members present including Bertha Ruiz (1430 Mandarin Court, Brentwood),
Dee Pruitt (208 Putter Drive, Brentwood), and Barbara Turner (660 Moraga
Road, Lafayette). The Soroptimists wish to dedicate a memorial at Creekside
Park where they have planted seven trees. They noted there is an existing
memorial at this park and believe it to be an ideal spot. The project
will be designed and executed by Higgins Memorial to blend with the existing
memorial. They plan to install 46 bricks that may be inscribed, along
with a plaque, in a concrete foundation. A granite plaque will be inscribed
Soroptimist International of East Contra Costa County Memorial Grove.
Bricks to be inscribed with three-lines maximum, fourteen characters per
line. The bricks will be memorializing immediate family, wife, husband,
mother or father. They are projecting 15-20 years to fill the entire space.
If for any reason the concrete bricks need repair the Soroptimists will
be liable. The eight bricks to be installed and inscribed will be of a
terra cotta, slightly different from the Pulte Memorial which was also
discussed and was done two years ago. The terra cotta easier to inscribe
and looks like brick. The granite centerpiece will be centered on the
ground memorial, eight inscribed bricks installed around this and then
room for 38 to be installed later by immediate family members. Trees would
be planted, one for each brick. Commissioner Brown stated he thought it
an excellent idea and moved that they approve the request of the Soroptimist
International for the memorial. Commissioner Melloni seconded and motion
to be informed when they have the dedication ceremony.
Item No. 8 Discussion
of Centex trailhead proposal (Janet Hansen)
Ms. Hansen gave a brief background of the Centex Trailhead. Centex Homes
will develop a trail and bridge from their Campanello development, across
Marsh Creek to connect to Creekside Park and Marsh Creek Trail. The City
Council approved this agreement.. Ms. Hansen presented the preliminary
plan developed by Abey/Arnold Associates for this area and the estimated
cost for the design. Currently no funding source has been identified for
the project. She presented the breakdown of the cost estimates that came
to a total of $96,650.40. Commissioner Brown asked what budget this would
come out of, would it be the Parks and Recreation? Response was yes. Chairman
Rarey thought it would be good to contact the City of Paramount and see
how they funded their pocket parks. Director Bronzan said it was his understanding
that it was all done in- house. Discussion of funding brought the thought
from Ms. Hansen that this might be a good way to introduce new neighbors
by going into the neighborhood to take this on as a neighborhood project.
Commissioner Shepherd asked if developer has been approached for funding.
Ms. Hansen said they have not asked anyone to do anything at this point.
However, Centex did do the bridge and various other trail construction
costs. Various funding ideas were discussed such as plant sales, organizing
neighborhood projects, etc. Commissioner Cowling lives in the area and
has been invited to a party and thought it might be a good time to present
this to the people living there. Also, Boy Scouts could use this as Eagle
Scout project. Consensus was that it would take an organized effort and
should be kept simple. Discussion of lighting costs. Director Bronzan
felt it should be well lighted because of pathway for safety reasons.
Mr. DeSilva, Park Manager said also donations, such as park bench, etc.,
with memorial plaque is also good idea. It was decided to come back next
month with ideas and in the meantime discuss ideas with each other and
neighbors. Commissioner Cowling will take plan to party to see if this
could be a neighborhood project. Conservation Corps also an option offered
by Mr. DeSilva.
Item No. 9 Update
on possible date of June 27, 2001 for joint Commission tour of Brentwood
He announced that the Neighborhood Committee has their annual tour of
the City set for Wednesday June 27, and this Commission and the Arts Commission
had asked at different times if they could join on that tour. They talk
about parks and roads and schools, and it really is for those who have
been on it a great tour. The City Manager has agreed to allow the Parks
and Recreation Commissioners and Arts Commissioners who want to be a part
of that to come on the tour. The start time is either about 5:30 or 6:00
p.m., and will go until about 8:45 p.m. or so. Anyone who wants to go
on that on Wednesday, June 27, please let the staff know, because based
on the Neighborhood Committee, the Arts Commission and your Commission,
we will order the size of the bus to accommodate everyone. Commissioners
Brown, Cowling, Shepherd, indicated a desire to go. Chairperson Rarey
has another meeting and cannot go. Director Bronzan needs names and will
get back to them next week with time.
Item No. 10 Discussion
of ways to disseminate department information in a timely manner to Commission
This is Director Bronzans response from Chairperson Rareys
legitimate concern that staff doesnt do the best job to keep Commissioners
informed. He discussed the problems in getting everything in their packets,
especially for meetings that had just met (some commissions meet two times
a month) and there is just not enough time for Ms. Homan to get everything
in the Parks & Recreation Commissions packets for everything that
has transpired in all meetings. He discussed what types of system could
be used, asked for their input. Email suggested as good alternative. Ms.
Homan needs to know what type of information they want. There was a discussion
among the Commissioners as to type of information and best method. Commissioners
decided that email was the best method. Director Bronzan will email, through
Ms. Homan, such items as news releases, programs, etc. He also will put
this as an agenda item next month for their response on how they are doing.
Chairperson Rarey also commented then that they will know which items
they really need.
Item No. 11 Discussion
of park approval process related to follow-up of conditions and selection
of play apparatus (Janet Hansen).
Ms. Hansen stated that she and Ken DeSilva are doing the plan checks;
however, in many cases they werent involved in the initial presentations
from the developers to the Commission. They are meeting to find out if
the construction requirements in the developers concept plan are being
met. The original concept plan may have types of trees, benches, play
equipment etc. She asked the Commissioners if they would like these plans
coming back to them just prior to the plans being signed off by the City
and developers, or just when going into construction. If you wait, there
are still some things such as color and other things than can still be
changed at that point in time. She requested the Commissioners thoughts
on these issues and asked when would they want to review plans. Chairperson
Rarey brought up issues in recent park development where what had been
promised was not what they finally received. Discussion of swings, wall
and other issues with park that were not resolved to the satisfaction
of the residents. Ms. Hansen said wall issue may still be something that
they could go back and address. Discussion also of types of swings allowable
and some clarification by Ms. Hansen of what is allowed. Director Bronzan
will go back through files and check these issues as to what was promised
and what the final product was in the park.
left the meeting at 8:18 p.m.
Item No. 12 Discussion
of establishment of creek/park clean-up days (Karen Rarey).
Chairperson Rarey talked of establishing an annual creek/park clean-up
day. This could be done in the spring with community groups involved.
This used to be done in the past with groups such as Boy Scouts and others.
Ken DeSilva, Park Manager said the Boy Scouts did this for some time and
then later were of the understanding that they would need to coordinate
with the County and sign waivers to do the work. Director Bronzan said
if they would like to take this on he will research this and work with
Jon Elam on this project. Mr. DeSilva said a good time would be in mid-September
and coordinate with Shoreline Clean-up Day. Mr Bronzan said if the Commissioners
wish to direct him to go ahead and work on that, he will come back with
information. The Commissioners agreed they would like this and preferably
have it in September or Earth Day. Boy Scouts could come out and paint
benches and do other things to assist in the effort. Commissioner Melloni
requested it not be September 22nd as that is the day the Art Commission
is having their barbecue. Chairperson Rarey moved for an Annual Clean-Up
Day, Commissioner Brown seconded and motion carried 4-0 (Commissioner
Shepherd was absent).
Item No. 13 Review
of first draft of naming of facilities policy recommendation (Craig Bronzan)
Director Bronzan reviewed a meeting he had previously held in March of
2000 with Chairperson Rarey and Vice Chairperson Melloni. At this meeting
they had reviewed policies of other surrounding cities for naming/dedication
of city facilities. This is a draft that he feels is very important as
the way it is presented to the City Council because in whatever form it
is finally approved, this is the how facilities are going to be named
and there is also a section on dedication. He requested the Commissioners
to look it over, make comments and suggestions, and then bring back to
final form in next meeting. The Commissioners read the draft and discussed
policies involved in naming parks, trees, benches and criteria used to
dedicate and name facilities. Commissioner Melloni stated as the discussion
of the draft ensued that they were recommending these names
to the City Council. They have the choice to approve or disapprove what
the Commission is recommending. Commissioner Brown really liked the draft
and did not feel the necessity to change any part of it. Commissioner
Brown moved that the Commission adopt Director Bronzans draft of
the Naming/Dedication of City Facilities and forward it to the City Council
for approval. Seconded by Commissioner Melloni and motion carried 4-0
(Commissioner Shepherd was absent).
Chairperson Rarey commented that she had attended a meeting where she
had requested a trail and crossing across Highway 4 Bypass. She said there
currently is no safe route planned from Byron, Knightsen, Oakley or Brentwood
to any other parts of the area. Other discussion of bike trails and bike
lanes by Commissioners. Balfour mentioned in particular. Discussion of
having a fundraiser at dedication of new Highway 4 Bypass. Director Bronzan
reported he had talked to Lowell Tunison of the Bypass Authority, who
has said he would be happy to let them do this Opening Day Fundraiser.
This could also be done the day before, and could then have a bike ride
the day of the opening. For day of opening it would be possible to plan
events such as riding bikes, hiking, or even taking golf carts on Highway
to celebrate opening day ceremonies.
There was a question
on when the gyms will be ready by Commissioner Brown. Director Bronzan
replied that Edna Hill should be ready in June or July, or when school
starts. There will be a dedication ceremony and he will make sure everyone
is invited. Liberty is about 2-3 weeks behind schedule because of dirt
problems and settling of some walls, so looking at November for completion
or first of the year. Commissioner Melloni asked about plans for Bristow.
Mr. DeSilva said they have made arrangements to have areas ready for practice
and are working with soccer teams.
commented he would like a plaque at swimming pool. Director Bronzan said
there is a plaque and it will be put in place. He also said they are working
to get pictures of Commissioners in the Parks and Recreation office.
Discussion of vending
machines at pool.
REQUEST FOR FUTURE
Creek/Park Clean-up Day
Dissemination of Department Information Follow-up
Commissioner Brown motion to adjourn. Commissioner Cowling seconded and
meeting was adjourned at 9:16 p.m.