|REGULAR MEETING MINUTES
PARKS AND RECREATION COMMISSION
April 26, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The
meeting was called to order by Vice Chairman Jan Melloni at 7:05 p.m.
ROLL CALL: Present
were Vice Chairperson Jan Melloni, Commissioner Lanny Brown, Commissioner
Scott Shepherd, and Commissioner Jeffrey Cowling. Chairperson Karen Rarey
arrived at 7:10 p.m.
Others present: Ken
DeSilva, Park Manager; Winston Rhodes, Senior Planner; Mac Kaiser, Recreation
Services Supervisor; Tammy Homan, Administrative Secretary, and Diana
Guthrie, Administrative Assistant. Janet Hansen, Park Planner arrived
at 7:20 p.m.
Item No. 1 Presentation
on Police Activities League by Officer Sergio Verbis
Officer Verbis was introduced by Vice-Chairperson Jan Melloni. Officer
Verbis gave a brief rundown on the Police Activities League and when they
were established. Many leagues around the state, started with a grant
and activities include a wide variety of activities to keep juveniles
off the streets and prevent crime. P.A.L. is a non-profit organization.
He reported that state crime stats report that 85% of juvenile crimes
happen between 3:00 and 6:00 p.m. These are either as victims or suspect
in a crime. So that is what they have targeted, with after school program,
started with Edna Hill from 3:00 to 6:00 p.m. Monday through Friday. He
reports they are starting to expand hours, experimenting this summer with
an indoor Soccer League, affiliated with an International Soccer League,
now in areas such as Berkeley, Santa Rosa, and North Bay which also has
a big league. Also have a 9:00 p.m. to midnight program, sort of copying
midnight basketball leagues. This will be roller hockey and pickup basketball.
They have had offers from Centromart and Albertsons for parking lot space.
He reported they are also starting a karate program after school, for
5th and 6th graders and also some 7th and 8th graders. PAL is also looking
at starting a Rugby Club next year with grant money. The PAL wants to
work with the Recreation Department, and knows he will receive a lot of
support here and around the City. Commissioner Brown informed him that
he knows of a person who used to play Rugby, works in his building, he
would be glad to introduce him to Officer Verbis.
Officer Verbis recently
returned from state conference with CALPAL, where all the PAL groups get
together and share ideas. All have strong relationships with local Recreation
Departments. He mentioned grant possibilities in partnership programs.
The Brentwood Police
Department will be breaking ground the next year for a new facility, which
will include a gym, exercise room and kitchen. He mentioned Chairperson
Rarey has been involved in raising money for this project. Also getting
vans to bring in children from outlying areas, also partnership with Pony
League this Saturday. Many things but starting small and hoping to grow
at a good pace to accommodate the youth of the community. Chairperson
Rarey commented that this is a good way to bring the communities together.
Lots of opportunities for the PAL and Parks and Recreation Department
to work together. Commissioners thanked him for his input and report.
Item No. 2 Announcement
of Fun Run by Mac Kaiser, Recreational Services Supervisor
Mr. Kaiser reported that everything is ready and presented Spring to Life
Fun Run tee shirts to the Commissioners. This is the fourth annual run
and looks to be a good turnout. They have 122 pre-registered, which is
a little better than last year, so should have 200 to 250 to run if history
repeats itself. He would like to get up around 300 to 400 some day.
Item No. 3 Announcement
of Opening of Aquatic Complex on April 28, 2001 by Ken DeSilva for
Mr. DeSilva passed out a general information sheet on the opening the
weekend of April 28
and 29, 2001. The sheet showed times of operation, admission fees and
also listed special event days.
AGENDA REVIEW: No
changes or additions
Shawn Stange (948 N. Estates Drive, Brentwood). He introduced himself
and said he came to thank everyone who helped to promote the skate park.
He was involved in the Skateboard Task Force, and knows that the Parks
and Recreation Department, including Craig Bronzan, Director did a lot
of work to promote the skate park, and also others of the Commission.
Mr. DeSilva said actually the groundbreaking has taken place and should
be done in 120 construction days. Tomorrow will be actual first construction
day. Janet Hansen said contractor has other upcoming contracts and is
anxious to get going, so they are actually anticipating a summer opening.
Commissioners thanked him for his appearance.
CLOSE CITIZEN COMMENTS
Lanny Brown moved
to accept the consent calendar, items 6 through 10 items and 12 through
14. Pulled for discussion were items 4, 5, and 11. Commissioner Melloni
seconded. Motion carried unanimously.
Item No. 4 Approve
minutes of budget workshop meeting of March 29, 2001.
After discussion, it was realized that only item No. 5 with relation to
minutes needed to have corrections made.
Item No. 5 Approve
minutes of regular meeting of March 29, 2001.
Corrections as follows: Page 1, second paragraph under Citizen Comments,
should read Vice Chairperson Melloni not Chairperson Rarey. On page 4
under Commissioners Comments, should read allow us to
do simple things. On page 5, second paragraph, 4 lines down, should read
the local artists could do the art work. Commissioner Brown
added a correction to Item #9, third line, Discussion among Commissioners
that pertinent, big issues such as skate park good to have more details,
was not sure what that meant? Minutes Recorder said instead should
read skate park should have more details.
Motion by Commissioner
Brown to approve Items 4 and 5. Motion seconded by Vice Chairperson Melloni.
Commissioner Cowling abstained on Item No. 4, as he had missed most of
the workshop, motion carried.
Item No. 11 Approve
recommendation to merge the Bicycle Subcommittee and Equestrian Subcommittee
Commissioner Melloni requested this item be pulled from the agenda at
this time as the Equestrian Subcommittee has reported to her that at this
point in time they are not quite willing to do that. Question as to why
by Janet Hansen. Commissioner Melloni responded that the bike and horse
issues are separate, and in the future they would be willing to consider
this merger. But they still have issues that they want worked out. Commissioner
Cowling stated that he could understand this as bikes would prefer paved
trails and equestrian would prefer non-paved. Ms. Hansen then stated that
she goal of the department is to have a trails committee, with multi-use
to view all of the trails as multi-use and then designate specific trails
for equestrian use, bike use and to lump things more under multi-use trails
category based on opportunity for funding and such. Some further discussion
with Commissioners and Mr. DeSilva. Vice-Chairperson Melloni suggested
possibility of bringing this back at a later meeting. Further comments
by Commissioner Cowling and Chairperson Rarey. After further discussion
with the Commissioners and Ms. Hansen, it was decided to table this item
until the July meeting.
made a motion that the bicycle subcommittee and the equestrian be combined,
effective July 1, 2001. Motion carried unanimously.
It was noted that
Vice Chairperson Melloni is on the Equestrian Subcommittee. Commissioner
Cowling also indicated an interest and Chairperson Rarey appointed him
to serve on the subcommittee as well.
Item No. 15 Discussion
of all-weather track for third high school by Roger Wilson, Director of
Facilities and Planning with the Liberty Union High School District
He was introduced by Mr. DeSilva, Park Planner. He passed out literature
on the proposed all-weather track for the new third high school, as well
information on the actual track surfaces. He reported one of the issues
is the sports complex for the third high school as it relates not only
to the third high school, but the district in general and what we plan
to do at Freedom High School. Currently as far as whether there will be
an all-weather track - and this is certainly something that they are looking
at, it is one of the items on the wish list for the Freedom High School.
Currently that is going to have an all-weather track, and if it does then
this school will also have an all-weather track. He provided the Commission
with material on cost estimates, generic in lay out, but basic construction
runs between $200,000 to $350,000 dollars. You can put different types
of surfaces on it. Currently looking at ME or S systems on the area of
the track itself. Discussion with Commissioners regarding types of track.
Commissioner Cowling expressed his preference as runner. Commissioner
Shepherd asked life of track, Mr. Wilson responded company claims 10-15
years warranty, depending on manufacturer and materials and how it is
maintained, some say can get 20 years out of it. Question on resurfacing,
would depend on how badly it was deteriorated. Commissioner Brown said
he would like to see this at Liberty High School as it brings people down
town, rather than three miles away, to down town businesses for meets.
Further questions as to costs to bring to Liberty, response more funds
usually available for new facilities, rather than revamping older ones.
New school scheduled for 2005. Chairperson Rarey asked what it would take
to get facility at Liberty? Mr. Wilson said would depend on type of track
chosen, it would vary. Probably looking at the low end of the budgetary
range for the prep, possibly less and then depending on which one of tracks
were chosen, the dollar amount that you see there. Does not include engineering
or drawing or anything like that. These items would have to go out on
bid. Discussion of bringing in more meets with new facility. How to bring
in donations such as surrounding area schools have received. What grant
monies available, use of old tires brings a 50% discount. Discussion of
how Freedom High School got their funding, Mr. Wilson said it was a collection
of various groups such as Cowell Foundation, Rotary, individual donors,
a community effort. Commissioner Brown stated he would like to explore
idea of having a facility such as Commissioner Cowling suggested that
could bring in meets, charge admission, etc. He would like to explore
this further if possible. Mr. Wilson suggested bringing in the Southwest
Industries to give a full presentation for the Commission. Questioned
as to whether they have given this presentation to the school board as
yet and Mr. Wilson said that they had not. Mr. Wilson said a tentative
meeting is scheduled with Southwest Industries and the School Board for
May 16, 2001, he will notify the Commission by e-mail since they would
like to attend. He is trying to get as large a group as possible to the
meeting and will definitely let them know when plans are finalized. Commissioners
thanked him for the report.
Item No. 16 Discussion
of potential flagship projects for future County-wide ballot
measure by Winston Rhodes, Senior Planner.
Mr. Rhodes presented a number of projects that staff had researched and
requested the Commission to review and identify those that they feel would
merit flagship status. These are projects that have been identified
by an Advisory Committee of Open Space Funding from local agencies over
a period of the last two years. After the Commission has identified their
preference in the eight separate categories these would be a focus of
future fund raising work, hopefully through a ballot measure. There is
a need to carefully choose popular, regionally dispersed and high profile
projects to build enthusiastic campaign support. These are hoped to appeal
to different interests throughout Contra Costa County from farming areas,
wildlife and habitat to real active recreational facilities for the public.
The eight separate categories are Community Character, Creeks and Watersheds,
Farmland, Historic Preservation and Environmental Education, Local and
Municipal Parks/Recreation, Shorelines, Trails/Public Access and Wildlife
Habitat and Corridors. Mr. Rhodes had identified specific examples in
a handout to the Commissioners and had asterisked the ones he felt of
most interest to the Parks and Recreation Department of Brentwood. He
described each of these and requested information and input from the Commissioners
of what be their highest priority on a wish list if they could have whatever
they want. Among those considered, foothills on east side of Mt. Diablo
around Marsh Creek, John Marsh home, Sunset Park expansion, revitalizing
the habitat, tree planting, a science center and an agriculture and educational
center, among other things. Also an all-weather track, horse show arena
and intermodal transit facilities. Considerable discussion of how this
will handled through the funding process, who will be group with final
say, etc. Mr. Rhodes said final decision makers in this case will be the
Board of Supervisors, but they are looking for input from all interested
groups. Mr. Rhodes said that whatever the Commission formally gives to
him tonight, his group will write up those flagship projects. This will
include a brief description and an estimated budget and he will then take
that to the Advisory Committee. Will try to get the best one in each part
of the county and go from there. He requested input from other areas,
and projects, even if not in this list. Advisory Group is looking for
popular, big impact projects. There was a lot of discussion from all of
the Commissioners on various ideas, projects and what they think would
be of greatest importance to the Brentwood area. Mr. Rhodes summed up
what he felt the Commissioners expressed the most interest in as the following
projects: Sunset Sports Complex Expansion, Marsh Creek Habitat Restoration
and Trails Extension to Round Valley, Agricultural Education Facility
and Equestrian Center, Mokelumne Aqueduct Regional Trail, John Marsh House
Agricultural Heritage Park Equestrian Center, John Marsh Creek Watershed
Habitat Restoration Project. Mr. Rhodes then said he would write up a
brief description of each of these projects and estimate the cost, and
then as the ballot measure moves forward will probably come back periodically
and keep the Commission informed as to how it sounds. At some point may
like to do a formal recommendation for the City Council to take some sort
of action based on the recommendation of the group. When questioned as
to the time frame, Mr. Rhodes said it is hoped to get it on the ballot
in 2002, this would depend on the economy, etc. Now plenty of time to
work on this prior to going to the ballot. Question as to whether Sunset
project should be titled Sunset Sports Complex Expansion or Brentwood
Sports Complex Expansion at Sunset Park. Discussion of funding, whether
bond measure, additional percentage of tax, not definite at this time.
Would this be a property tax assessment? Yes, could be handled with two
measures, one with recommended projects, other with funding structure,
not sure how this will be handled at this point. Commissioners thanked
Mr. Rhodes for his work and time in this effort. No motion required for
Item No. 17 Discussion
regarding rules and regulations for rental of City facilities by Tammy
Homan and Diana Guthrie.
Tammy introduced Diana Guthrie, who is Administrative Assistant in charge
of City facilities rentals. Ms. Homan stated that they had been having
some issues coming up quite regularly that we would like some discussion
with the Commission, to see how you would like us to handle them. We need
procedures and policies, trying to get things settled down for the City
and how we should deal with these things. She cited one incident which
had recently come up with one individual who wanted to rent one of the
facilities for more than one year in advance, and wanted to reserve large
blocks of time for classes and such. Want to know how to handle these
things as will be coming up more and more often as facilities become more
in demand. Commissioner Brown questioned who the party was and what they
were requesting. Ms. Homan described the applicant the her needs. The
suggestion was that the City needs to come up with a written policy that
could then be shown to people when these situations arise. Discussion
of rates currently being charged, commercial rate and non-profit rates
now in effect. Ms. Homan reported that Craig Bronzan has been working
with this particular applicant to try and assist her in solving her problems.
This is just one of many issues that need the Commission assistance on;
Diana has brought a list with her this evening, such as insurance and
deposits and things of that nature. There was considerable discussion
with the Commissioners as the types of events, when someone would need
to book in advance, such as a wedding, etc., and types of deposits that
would be required. Chairperson Rarey felt they should poll other cities
nearby and see what if any policies they had in effect for this type of
situation. Ms. Guthrie said they had gotten some information from Poldina
Scherff, a staff member who had come from Lancaster and had given some
input. Also Ms. Homan brought up subject at parks, reserving spaces, restrictions
required, deposits, insurance coverage, and also monitoring by staff to
see if rules are being followed. Discussion also of liability involved
in people bringing in things such as jumpies which are not
allowed, but have been brought in despite rules. Ms. Homan has done some
research on insurance with other City staff. Commissioner Melloni brought
up question of what parks are designed for, that this should impact what
could be brought into each park. Chairperson again said she would like
the staff to poll other cities and check with the city attorney. Ms Homan
said staff could do this and then come back later with more information
for the Commission and maybe have a draft of what they think will work,
according to attorney and other information received. No motion required.
Item No. 18 Discussion
of recommendation to City Council for approval of standardized park sign.
Mr. DeSilva gave the report in Director Bronzans absence. Janet
Hansen also participated in this discussion. The issue was whether or
how to incorporate the Parks and Recreation logo with the Brentwood official
sign. Mr. DeSilva said that to put the Parks and Recreation logo on the
Brentwood sign at parks, swimming pool complex, etc., would need to have
City Council approval. The Aquatic Complex did have the Parks and Recreation
logo and within 2 days were told to remove it, so it was covered up. There
is an area on the Brentwood sign where possibly the logo could be placed
as demonstrated by Ms. Hansen. There following discussion of whether to
just add Parks and Recreation Department on sign or a small
version, or name of park, which is another issue. Mr. DeSilva said that
the rendering would have to go to City Council, he felt they would want
to put the regular city logo on it, and being that the silhouette of the
sign is the Parks and Recreation Department logo, would that be adequate
enough, or do you want more recognition on it? Commissioner Melloni objected,
for the record, but felt she knows how it would end up, doesnt really
want to go through the issue. Further discussion by Commission members.
Commissioner Brown volunteered to go to the City Council. The Commissioners
would like to have some recognition.
moved that the Commission forward the sign that was chosen by them to
be submitted to the Council for approval. Commissioner Brown seconded
and motion carried unanimously.
There was also some
discussion of the naming of the Loma Vista Park. No naming policy in effect
as yet. The park was formerly San Jose. Commissioner Melloni said that
at one time she and Chairperson Rarey and Director Bronzan had a meeting
at one time to discuss naming of parks, there are notes on this meeting
with Mr. Bronzan. The commissioners agreed after some discussion to just
continue the name Loma Vista Park. Ms. Hansen also reported that there
is another developer coming along and will have another park area soon.
This needed to be decided now as the contractor for Loma Vista is going
to be completed very soon. Mr. DeSilva believes that Director Bronzan
plans to have the naming issue on the agenda for the May meeting. Discussion
of naming policy, felt historical names dedicated to a specific person,
or trees, will hope to have these notes at next meeting.
Decision to forward
ideas to Council and let them make decision.
then suggested moving on to Item #20 so Mr. Rhodes could then be excused.
Item No. 20 Consideration
of setting a date for a joint workshop with Planning Commission regarding
pocket parks by Ken DeSilva for Craig Bronzan
Chairperson Rarey commented that she would like to see this workshop scheduled
before June. Mr. Rhodes said they are recommending May, so it was decided
to have the workshop at 6:00 p.m. prior to the regular meeting on May
24. The main meeting will be in the Community Center rather than in Council
Chambers, pre-meeting will be there also. Commissioners requested memo/reminder
of time and place for this meeting with the Planning Commission. Ms. Homan
said she would alert them.
moved that they hold a joint workshop with the Planning Commission on
May 24, at 6:00 PM. Vice-Chairperson Melloni seconded and motion carried
4-0. Commissioner Shepherd left at 9:30 p.m. so was not available for
Item No. 21 Discussion
of California Park & Recreation Society Vision by Lanny Brown
He noticed that it is now on the website and that is what he had requested.
He had discussed this earlier with Director Bronzan and is pleased to
see that it has been done. He was asked if he wanted any changes and he
replied no, just exactly what I wanted.
Item No. 19 Discussion
of feasibility for passive/pocket parks by Mr. Ken DeSilva
Mr. DeSilva recalled that Chairperson Rarey had attended the Sacramento
conference and had brought this subject up at the last meeting, although
he did not attend the conference, Janet Hansen, Park Planner had and had
passed the informational material on to him. One of the issues that will
be with the Parks and Recreation is the whole concept of pocket parks.
He sees the issue before them now is the concept of more private areas
that agencies have developed. The other concept is, does the Commission
want to look at part of the planning process instead of just looking at
neighborhood parks? Do we look at actual pocket parks similar to what
Curtis and Windsor and some of the smaller ones have, as something which
is addressed in the parks and trails master plan which is in there currently?
Chairperson Rarey said not necessarily like Windsor and Curtis, but when
talking to Bob Brockman, Planning Commissioner, he said they went on a
tour and saw all the green spaces like what we have along our creeksides,
with a bench there, instead of walls and house after house. Having small
pocket parks instead, in community developments to add green space, is
more pleasing to the eye. Considerable discussion of cost, maintenance,
cost would probably be maintenance only. Mr. DeSilva thought this would
not be too big an issue. He passed out information that he had put together
on these pocket parks. Maintenance costs can sometimes be rather high
for space since cannot go in with large mowers and equipment, can be more
labor intensive. Can come in under LLD regulations. There was a lot of
discussion of these types of parks, their desirability, liability for
insurance and what would happen if property sold. Chairperson Rarey would
really like to see something like this take place, especially in vacant
lots, etc. Mr. DeSilva will research further with Finance Department and
any other issues that may be involved.
Commissioner Brown asked regarding the California League of Cities Community
Services Conference that will be held in Monterey at the Doubletree Conference
Center. Commissioner Brown, Chairperson Rarey, and Commissioner Cowling
indicated a desire to go, Vice-Chairperson Melloni wasnt sure. Ms.
Homan will send out e-mails a few days ahead to remind them and then make
reservations firm for those who wish to attend.
REQUEST FOR FUTURE
Vice Chairperson Melloni would like to request scheduling a workshop with
the City Council. This would be on the working relationship with the Council.
Discussion of budget workshop and issues that they need clearer direction
and heads up on what the Parks and Recreation Commission is expected to
do and what they expect to be doing. Is the function of the Parks and
Recreation Commission to direct the Council on issues? Commissioners would
like an annual workshop with Council and all the other Commissions.
There being no further business to come before the meeting, Chairperson
Rarey adjourned the meeting at 9:58 p.m.
Betty Jo Whincup