|REGULAR MEETING MINUTES
March 29, 2001at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The
meeting was called to order by Chairperson Karen Rarey at 7:40 p.m.
ROLL CALL: Present
were Vice Chairperson Jan Melloni; Chairperson Karen Rarey, Commissioner
Lanny Brown; Commissioner Scott Shepherd; Commissioner Jeffrey Cowling.
Others present: Sue
Barry, Recreation Services Supervisor; Janet Hansen, Park Planner; Ken
DeSilva, Park Manager; Mac Kaiser, Recreation Services Supervisor; Poldina
Scherff, Recreation Services Supervisor, and Tammy Homan, Administrative
Parks & Recreation Society Awards by Sue Barry.
Sue displayed the awards recently received at the California Parks and
Recreation Society State Conference. The City of Brentwood, Parks and
Recreation Department was awarded three Awards of Excellence and the Award
of Distinction. The Youth Commission received an Award of Excellence for
their logo, an Award of Excellence was received for Design & Park
Planning for the Family Aquatic Complex, and also another Award of Excellence
for the Team R&R Marketing Theme Campaign. The Team R&R also received
an Award of Distinction, a special new award, selected from all of the
Award of Excellence and Merit Award winners. This was a very special honor
and beautiful trophy. Special also for a city the size of Brentwood, since
only three cities were selected out of all award winners.
AGENDA REVIEW: No
changes or additions.
Annette Rains (3751 Holmes Road, Oakley), representing ECHO, reported
on recent activities of the group. She voiced concern over inability to
ride to the Vasco Caves. She said the road is owned by the Contra Costa
Water District and they are working with them to improve access. Commissioner
Melloni suggested sending emails, she had done this on behalf of herself.
This is a method of indicating interest and concern to the District. Mr.
DeSilva also felt the East Bay Regional Park District could be instrumental
in doing something about this situation. Ms. Raines discussed Horse Day
in Brentwood and the Big Break Multi Purpose Trail, she feels the vocabulary
should be changed as it is not really a multi-purpose trail.
Next Citizen Comment
by Julie Raichenbach, 1578 Autumn Valley Way, Brentwood. She was there
to discuss the feasibility of a dog park in Brentwood. She presented some
information she had obtained off the internet and pictures of other dog
parks. Her question was if there was an opportunity to have a dog park
in Brentwood. Vice-Chairperson Melloni said there had been discussion
on this a year ago, she had received information at last years conference.
She had attended a meeting and obtained information on how to set one
up, size of park needed and discussed this with Director Bronzan. He had
mentioned there was about a 2-acre park that was available near Fairview
and Sand Creek. Mr. DeSilva said that in the new park Master Plan it makes
mention of the need to have a dog park, but not actually a pin-pointed
location. Ms. Raichenbach said what she had hoped for would be a fully
gated, off limits dog park. She commented that she would do whatever she
could to assist. She is experienced in fundraising and has talked to many
others in Brentwood that are very interested. She left her card and Commissioners
said that it would be helpful to have her involved when they get to the
point of establishing a dog park.
CLOSE CITIZEN COMMENTS:
3. Accept Equestrian
Subcommittee report (B. Margesson).
4. Accept information update from East County Horsemans Organization
5. Accept update on Aquatic Complex customer feedback form (S. Barry).
6. Accept Girls ASA Softball League and Adult Slo-Pitch Softball
League rules packet
(S. Barry/P. Scherff).
7. Accept correspondence from RRM Design Group regarding Parks, Trails,
and Recreation Master Plan (K. DeSilva).
moved to accept consent calendar items 3 through 7 with items 1 and 2
pulled for discussion. Commissioner Shepherd seconded. Motion carried
Item No. 1 Approve
Minutes of Regular Meeting of February 22, 2001
In the minutes, page 2, second paragraph, instead of Chairperson Rarey
mentioned they would have to put in more portables, that should be Vice
Chairperson Jan Melloni. On page 8, second paragraph, should be Chairperson
Rarey, not Vice Chairperson Melloni. On page 12, near end of second paragraph,
should be Chairperson Rarey, not Vice Chairperson Melloni on need for
more shade trees.
Motion to accept Item
No. 1 as corrected by Commissioner Brown, seconded by Vice Chairperson
Melloni. Motion carried unanimously.
Item No. 2 Acceptance
of Staff Reports from Park Services Manager/Recreation Services Supervisors
Discussion of landscaping at Summerwood Park. Vice Chairperson Melloni
asked about hitching posts, wondered if they were out there. Mr. DeSilva,
Park Manager, responded no, have been working on this and they would be
located behind the rail fence, on the trail side. Chairperson Rarey asked
about picnic tables at Glory Park. The tables installed are not the same
design as others, are very high, even for tall persons they are hard to
get onto. Discussion of these tables and disabled persons tables also.
Mr. DeSilva will check on these matters.
Vice Chairperson Melloni
moved to accept Item No. 2, Commissioner Brown seconded. Motion carried
Sue Barry, Recreation
Supervisor asked if they could consider, at the request of the Arts Commission,
having a competition for the art work for the sign at the Skate Park.
Also, regarding the fifty entries for $75 at the Aquatic Park, had been
considering lowering rates and offering passes. These would be added as
an emergency motion numbers 14 and 15.
moved to add these as items 14 and 15. Commissioner Shepherd seconded.
Motion carried with Commissioner Melloni abstaining as she is also an
Item No. 8 Discussion
of Recommendation on Priority Use of Fields Subcommittee (K. DeSilva)
Mr. DeSilva reported that they have had two meetings. Commissioners Shepherd
and Melloni are on the subcommittee, as well as himself , Sue Barry, and
Poldina Scherff from staff. Idea was to insure that Brentwood residents
are given priority as far as fields are concerned. Have discussed the
issues with some of the other leagues to determine if that is possible.
Because leagues are regional in nature, it really is a difficult situation.
Several options discussed and presented to the group for discussion. Several
ideas were discussed by the Commissioners including early registration.
Commission also discussed on-line registration. All Commissioners felt
the early registration, first come first serve basis is a good idea. Advertise
that if they want to be on all Brentwood team to sign up early and indicate
their wishes on sign-up sheet. Late sign-ups would end up on whatever
team available. Item #3 of Mr. DeSilvas report seemed to be the
most feasible. If you have primarily Brentwood residents on the team,
will try to schedule practice in Brentwood.
moved that use Item #3 for non-sponsored league and for the City program.
Seconded by Commissioner Jeffrey Cowling. Motion carried unanimously.
Item No. 9 Discussion
of Minutes Content (T. Homan)
Ms. Homan asked the Commissioners, at the request of Director Bronzan,
what kind of minutes they want, detailed as the last or more of an action
style. Discussion among Commissioners that pertinent, big issues such
as skate park should have more details. Information can be pulled from
recordings also as minutes kept on tape for 2 years. Agreed to shorten
moved that only pertinent information and motions, seconds and votes.
Seconded by Commissioner Brown. Motion carried unanimously.
Item No. 10 Discussion
of Packet Distribution (T. Homan)
Ms. Homan asked the Commissioners what they want in terms of packets for
other Commissions, agenda only or full packets. Commissioners responded
that just the agenda, and that could be e-mailed to them.
Motion to this effect
by Commissioner Cowling, seconded by Vice Chairperson Melloni. Motion
Item No. 11 Discussion
of California Parks & Recreation Society Vision (L. Brown).
He reported that he was not sure what this was about, thought possibly
about Mission Statement. Agreed to table this item until next meeting.
Motion to table by
Chairperson Rarey, seconded by Commissioner Brown. Motion carried unanimously.
Item No. 12 Discussion
of Department/Commission Open House (M. Kaiser)
At the last Delta Services Committee Board of Directors meeting,
they indicated that they were proceeding forward to moving to the Post
Office where there is apparently a group of non-profit organizations located
there. It became a mute point to go with the idea of a partnership since
they were moving across the street. Mr. Kaiser will continue to be a liaison
with them as long as they want him to, and will go from there. Discussion
of oil painting class, 16 to 20 people in the group, and are quite good.
Item No. 13 Discussion
of Procedures for Rolling Blackouts (S. Barry)
Ms. Barry passed out a power outage pool closure protocol for all the
Commissioners to view and discuss. Want to make sure that all supervisors
have flashlights and look into other types of lighting that could be hooked
up on poles at Sunset to ensure safety. Want to purchase some electric
lanterns and flashlights. They are already training staff on procedures
to follow in case of blackouts. With approval of Commission, staff would
like to purchase these flashlight, battery pack lights, etc. Discussion
of types available. Also discussion of generators. City has some already,
may need to purchase 1 or 2 more, definitely something for pool. Vice
Chairman Melloni asked what fund this would come from. Chairperson Rarey
requested Ms. Barry to look into it and come back to them when they have
the amounts and who will pay for what, etc. City has generators they bought
for Y2K. Ms. Barry will check out costs and report back to the Commission.
Item No. 14 Discussion
of Skate Park Sign (S. Barry)
Request for the Art Commission to have contest through local schools,
junior highs and senior highs to come up with drawings for skate board
park. Ms. Barry said that she was coming at the request of the Art Commission
and in discussing the matter with Ms. Scherff of the Youth Commission
they had asked to do the very same thing awhile ago. The Youth Commission
had already put $250 from Youth Commission and grant from company designing
park, another $250, making a total of $500. Therefore a $500 prize for
the very same thing. Possibly then the Art Commission could do the judging
or whatever you decide. Would hesitate to take away from the Youth Commission.
Discussion of Art Commission also has money from old fountain fund, therefore
wanted to design sign. Sign at top on archway and two silhouettes on sign.
Mr. DeSilva reported that this was originally in the park designers
budget, and he has been asked to remove them and has agreed to do so.
Discussion of skaters and trellis design by Commissioners, also naming
of the park. Did set parameters on how things should be named, they have
to be named for a person, field could be dedicated to someone, complex
itself couldnt be named. Ms. Barry will check back, tell them of
the parameters set by Commission, and then will report back at next meeting.
Art Commission wanted to do sign over the entrance, find out what Youth
Commission are planning on. Ms. Barry will check this all out, and get
exact details and report back at the next meeting.
Item No. 15 Discussion
of Aquatic Complex Rates/Passes (S. Barry)
Ms. Barry brought up discussion and concern over uncertainty of PG&E
rates. Mr. DeSilva reported that problem with PG&E rates was discovered
when it was determined they needed to increase the regulator size for
the gas supply going into the pool, because the boilers werent operating
efficiently. They called PG&E and they had no record of the facility
even being on the line. Could not even get a rate schedule, they suggested
check with web site. Chairperson Rarey suggested that they revisit this
in 10 months when they know what PG&Es rates are going to be.
Just continue with rates already charging at the pool.
Chairman Rarey, commented on conference, had a great time, learned a lot
of things, and one thing in one meeting talked about utilizing the Internet.
Since have cameras at the pool would like to take live cam pictures and
have them on the web page. Also some of ball games, other things that
be of interest and bring people to web page. Another item presented by
Chairperson Rarey, is beautification of empty lots. This is being done
throughout the state, discuss and encourage owners to allow us to do simple
things such as pathways, bushes, just to beautify with benches, passive
parks. Cost is usually at $8,000 to $10,000, and owner can sell it at
any time. Little pocket parks that are on private property and insurable
under California insurance. Example, across from Brentwood Cafe there
are nice trees, just need to make a nice little passive park, would bring
crime down and would make city look better. For large lots, quarter or
half it off and make so you only see front half and put landscaping that
grows fast or trees. Funds of $50,000 to $60,000 per year that are available
for this purpose from the city. Mr. DeSilva said some is already for medians.
He will check into this and report back at the next meeting.
Next thing Ms. Rarey
brought up was she had spoken to John Elam regarding the Highway 4 Bypass
and grand opening. May want to do something such as fun run, golf cart
parade, followed by grandparent, grandchild lookalike contest. Also sell
squares at $100 to $500 apiece to local businesses and developers etc.
and the local artists could do theart work. Did similar thing when opened
Highway 85 in San Jose, had antique cars, races etc. Different youth organizations
could be involved, could set up booths. Italian street art, 4 to 6 foot
squares has been done in conjunction with group such as Kiwanis or Rotary.
Could sell spaces for large companies such as John Muir, could land helicopter.
Could be floats made of golf carts. Chairperson Rarey will discuss this
with Director Bronzan, all thought it a good idea and should be considered.
REQUEST FOR FUTURE
Vice Chairperson Melloni
would like a budget meeting in the near future and bring in company doing
grants. Discussion of need to have more time to discuss these items. Commissioner
Brown is concerned about Sunset Park costs, eight million dollars a large
amount of money.
had reported to Chairperson Rarey that he had gone down to Big League
Dreams and it was a big mistake that it was not looked at. He went to
Palm Springs and saw it, said the concept should have been looked into
further. Loans were at 4 or 4-1/2 percent. Some further discussion on
this project. Have appointed a sub-committee to look into 50 acres from
EBMUD Committee for $1 per year, it is called the East Bay Negotiating
Subcommittee. This will be for soccer fields, out by the high school.
Supposed to be 50 acres of flat land near Byron.
There being no further
business Vice Chairperson Melloni moved to adjourn, Commissioner Brown
seconded. Motion carried unanimously and meeting was adjourned at 9:20
Betty Jo Whincup