ParksanRecsCommissionMinutes-January 26
Meeting Minutes

REGULAR MEETING
January 26, 2012 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Lind called the meeting to order at 7:05 p.m.

ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden and Commissioners Sandra Myers, Bruce Mulder and Eileen Hofstadt. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; Tammy Homan, Management Analyst; Aaron Wanden, Park/Maintenance Supervisor; Barry Margesson, Park/Maintenance Supervisor; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of November 17, 2011.
2. Accept Recreation Division Quarterly Report and Recreation Manager project status quarterly report. (P. Scherff)
3. Accept Parks Division quarterly report. (B. Margesson)
4. Accept Landscape Division quarterly report. (A. Wanden)
5. Accept Maintenance Division quarterly report. (M. Azamey)
6. Approve revised Starry Nights in Brentwood Summer Concert Series policies and procedures. (M. Kaiser)

Motion to approve Item 1-6 of Consent.
Motion: Myers
Second: Madden
Ayes: 5
Noes: 0

SCHEDULED MATTERS:
7. ACTION ITEM: Approve vendor for Universal Abilities Playground-Veterans Park. (R. Stromgren)
Representatives from GameTime and Ross Recreation gave their presentations on their respective proposals for the Universal Abilities Playground at Veterans Park. When they were done, they were excused, and discussion ensued about the merits of each company. After input from speaker Lisa McBride of the Special Kids Foundation, and more discussion amongst the Commissioners and staff, it was agreed that, although both companies are very committed to providing a quality product and excellent customer service, the majority felt that GameTime would be the better choice for this project.

Motion to approve Item 7 of Scheduled Matters.
Motion: Hofstadt
Second: Madden
Ayes: 4
Noes: 1

8. ACTION ITEM: Approve the 2012 Park and Recreation Commission meeting calendar. (R. Stromgren)

Motion to approve Item 8 of Scheduled Matters.
Motion: Myers
Second: Mulder
Ayes: 5
Noes: 0

9. ACTION ITEM: Election of Officers. (R. Stromgren)

Alyssa Madden will move into the Commission Chair position. Bruce Mulder and Sandra Myers were nominated for Vice Chair. Commissioner Myers declined, Commissioner Mulder accepted.

Motion to approve Item 9 of Scheduled Matters.
Motion: Myers
Second: Hofstadt
Ayes: 5
Noes: 0

STAFF COMMENTS
Roger Stromgren advised the Commission that GameTime will be providing more catalogs for the Commission’s consideration. He also informed them that the landscape maintenance duties were being exchanged, and introduced Aaron Wanden as the new Park Supervisor (Barry Margesson will be responsible for LLD maintenance). He advised the Commission that, in early May, there will be a Grand Opening of the Civic Center, including the newly redone City Park, and that they will be invited to attend.

Poldina Scherff advised the Commission of the many upcoming events that Parks and Recreation has planned for the new year. Many, including the Starry Nites Concerts, Brides’ Night Out, and Date Nite, will be listed in our Activities Guide, posted on our website, and will appear in several local publications. Other topics she updated the Commission on include; the success of our Community Center rentals, and that the “Early Bird Rates” will be extended to June 30, 2012; the DPRS District III meeting will be hosted at our Community Center this year; and that our online class registration numbers are up 26%.

Tammy Homan advised the Commission that she is working on the Measure WW Fund contracts and will keep them informed on the progress.

Barry Margesson advised the Commission that he had the opportunity to tour the John Marsh Home and surrounding area. He was pleased to inform them that the State Parks Department is working on the completion of a 70-mile trail that will loop through Black Diamond, Morgan Territory and Mt. Diablo districts.

COMMISSIONER COMMENTS
Commissioners congratulated staff on the new facilities. They were pleased to hear that the Civic Center is still a work in progress, which will include better directional signage, the imminent completion of City Park, and a parking area in front of the Community Center.

Vice Chair Mulder asked staff if they knew how the new budget cuts would affect the City of Brentwood. Staff replied that, although some Redevelopment Department staff will be reassigned, there should be no more personnel cuts, and that our City is looking financially stable.

Commission Chairperson Madden inquired about the completion date for Summerset Commons Park, to which staff responded September 2013.

Commissioner Myers reminded the Commission of her need for a substitute representative for the Senior Club meetings through April.

Commissioner Lind thanked Tammy Homan for her hard work on the WW Measure, and thanked the Commission and staff for a great term.

All Commissioners and staff thanked Commissioner Lind for her excellent service as Chair.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:43 p.m.