March 24, 2011 at 7 p.m.
Brentwood, CA 94513
CALL TO ORDER: Chair Lind called the meeting to order at 7:01 p.m.
ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden, and Commissioners Sandra Myers and Bruce Mulder. Eileen Hofstadt was excused absent. Staff members present were: Poldina Scherff, Recreation Manager; Roger Stromgren, Park/Maintenance Manager; and Linda Stadlbauer, Administrative Assistant II.
PRESENTATION(S): Chris Cook from Boy Scouts will reschedule his presentation for a future meeting.
CITIZEN COMMENTS: NONE
1. Approve minutes of regular meeting of February 24, 2011
2. Accept Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept Landscape Division monthly report. (A. Wanden)
5. Accept Maintenance Division monthly report. (M. Azamey)
6. Approve the Catastrophic Incident Protocol for the Brentwood Family Aquatic Complex and forward to City Council to accept and file. (M. Kaiser)
7. Approve proclamation for May as National Drown Prevention Month. (M. Kaiser)
Motion to approve Item 1-7 of Consent Calendar.
8. DISCUSSION ITEM: Discussion on the Cooperative Agreement with the Special Needs Foundation. (R. Stromgren)
Discussion included the advantages of certain parks that lend themselves to expedited installation of a special needs swing. City Park has the most desirable location, as it currently has the required safety surfacing. Creekside Park and Oak Meadow Park have fibar under the play equipment, which would have to be retrofitted prior to installing a swing. Other considerations for choosing a park are: restrooms, parking, tables/benches and shade. Roger Stromgren suggested staff meet with the Parks Play Equipment Sub-committee and have a detailed discussion about location, timeline, cost, and type of special needs equipment. They will then bring those results to the Commission at a future meeting. We will also request that the Special Needs Foundation’s have their request-for-partnership terms and conditions in writing.
9. DISCUSSION ITEM: Update on the history of park development in Prewett Ranch/Portofino. (R. Stromgren)
Discussion included comments from four (4) representatives of a Portofino Estates neighborhood. The consensus of the residents is; they are in favor of two (2) regular passive parks with no play equipment at the entry park location on Lone Tree Road and are opposed to a dog park. Staff and Commissioners thanked the residents for their time and agreed that this item will be brought to a future meeting as an Action Item.
Poldina Scherff informed the Commission that the Girls ASA Fast Pitch Softball, Pee Wee Baseball and the Adult Softball sports programs are in full swing. Sandlot Sports T-Ball Baseball will start next month. Mac Kaiser is busy interviewing applicants for the Aquatic Center’s summer part-time staff. We are applying for Playful Cities USA again.
Roger Stromgren informed the Commission that Staff is in full support of the Commission regarding its final decision about the Portofino Park. He advised the Commission that park staff is considering retrofitting part of King Park’s dog area, so that it could accommodate small and large dogs, by replacing the gravel surface with turf and putting in a divider fence. As part of the Arbor Day Proclamation, the City is working with the Friends of Marsh Creek Watershed to plant trees and natural grasses on April 16, 2011 at the intersection of O’Hara Street and Sand Creek Road. This fulfills one of the requirements of Tree City USA, so we can move forward with that application. Park staff will also be planting 70 trees in the City Right-of-Way (between the road and ECCID) along Armstrong Way. Roger also updated the Commission on the progress of the Civic Center project. City Park restoration is ahead of schedule, and the projected date for City Hall personnel to move to the new facility is July, and for Parks and Recreation staff to move to the Community Center is October.
Commissioner Mulder advised the Commission that the CPRS Conference went well, and it was good to see Brentwood represented so well.
Commissioners Madden and Myers added that they learned a lot about the pros and cons of dog park and water feature amenities at the Conference.
Chair Lind informed the Commission that she attended the Brentwood Senior Citizens’ Board Meeting. The new Board of Officers was installed, and everyone looks forward to the coming year.
Commissioner Myers reminded the Commission that she will not be attending the April 28th Commission meeting.
REQUEST FOR FUTURE AGENDA ITEMS:
Update on the meeting with Discovery Builders regarding the Portofino Parks.
Update the Parks and Recreation Commission Subcommittee list.
Update on the Universal Access Playground location.
Meeting was adjourned at 8:34 p.m.