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Arts Commission Meeting Minutes - May 16, 2012

May 16, 2012 AT 7:00 P.M.

CALL TO ORDER: Vice Chair Gaughan called the meeting to order at 7:00 p.m.

Present were Vice Chair Jack Gaughan and Commissioners Juan Castillo, Barbara Koncher and Danny Senn. Chair Donna Spencer was excused absent. Staff members present were Poldina Scherff, Recreation Manager and Linda Stadlbauer, Administrative Assistant II.


1. Approve minutes of regular meeting of April 18, 2012.

 Motion to approve minutes of the regular meeting of April 18, 2012.
Motion: Koncher
Second: Senn
Ayes: 4
Noes: 0
Absent: 1

2. ACTION ITEM: Discuss and finalize a recommendation as to the specific type of art and related theme to be located at the open perimeter area along Balfour Road between Shadow Lakes and West Country Club Drive east bound in the City landscape area along the meandering sidewalk. (P. Scherff)

Discussion included the theme, the medium, the budget, and the location for the artwork.

All Commissioners agreed that Brentwood is a family oriented community, with an emphasis on staying healthy and active. Therefore, they felt that keeping “Playful City” as the theme, with artwork representing a diversity (age, race, gender) of people enjoying various activities would be appropriate. They felt that the artists should have the City’s parameters for durability, safety, line-of-sight restrictions and graffiti proofing. The only restrictions, at this time, would be; no interactive parts, no wood, no water features, and preferably realistic style vs. abstract style. Any combination of people, sports, animals and “toys” would be acceptable, and they would like to leave it to the artist to present their unique ideas without further preferences from the Commission.

Mediums discussed included; cement, ceramic, metal, pipe art and fiberglass. Copper and bronze are discouraged because of their value on the secondary market makes them a target for theft. Wood is discouraged due to its lack of longevity.

The total budget for this project should be about $50k. Staff suggested that part of the projected budget, $2K, should be reserved in order to commission artists to create maquettes of their artwork for the Commissioner’s consideration.

The location could be on one or both sides of the street.

Staff will put together a proposal with these considerations to be brought to a future meeting.

 Motion to approve Item #2.
Motion: Koncher
Second: Castillo
Ayes: 4
Noes: 0
Absent: 1


3. ACTION ITEM: Discuss and finalize a recommendation of a new policy and procedure for Public Art Walls located in the Brentwood Community Center. (P. Scherff)

Discussion included the clarification of the “Brentwood area”. Staff explained that this is all of our surrounding areas, not just Brentwood proper.

It was also clarified that any organization, private party or school can apply. They will all need to provide the $1M insurance coverage naming the City of Brentwood as Additional Insured.

 Motion to approve Item #3.
Motion: Senn
Second: Castillo
Ayes: 4
Noes: 0
Absent: 1

Commissioner Koncher reminded all that the Civic Center Grand Opening is this Saturday.

Vice Chair Gaughan invited all to the Bill Weber exhibit from 4 – 8p.m. at the Gallery.

Poldina Scherff informed the Commission that Katie Collins, the Liberty High School AHA representative, will be going to the May 22 City Council meeting to present the project mural at King Park. She will also be coming to the Arts Commission in August to request funds for a mural project on the sound wall across from Safeway.

Regarding the King Park tunnel project, the ribbon cutting will be on May 30th at 2 p.m. and the sealing of the mural will be on May 31st.

Katie Short, our Poet Laureate, will be coming to a future Arts Commission meeting to request funds for her second book. All Commissioners were in agreement that Ms. Short’s first book is a big hit with everyone, and they are looking forward to her future work.


Vice Chair Gaughan adjourned the meeting at 8:02 p.m.


City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445