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Arts Commission Meeting Minutes - April 18, 2012

ARTS COMMISSION
REGULAR MEETING MINUTES
April 18, 2012 AT 7:00 P.M.
COUNCIL CHAMBERS
150 CITY PARK WAY
BRENTWOOD, CA 94513

CALL TO ORDER: Chair Spencer called the meeting to order at 7:00 p.m.

ROLL CALL:
Present were Chair Donna Spencer, Vice Chair Jack Gaughan and Commissioners Juan Castillo and Danny Senn. Commissioner Barbie Koncher arrived at 7:05 pm. Staff members present were Poldina Scherff, Recreation Manager and Elaine McGurk, Administrative Assistant II.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of March 21.

 Motion to approve minutes of the regular meeting of March 21, 2012.
Motion: Gaughan
Second: Spencer
Ayes: 3
Noes: 0
Excused: 1 (Castillo)
Absent: 1 (Koncher)

SCHEDULED MATTERS:
2. VERBAL UPDATE/DISCUSSION ITEM: Verbal update on the Arts Commission presentation to City Council on April 10, 2012 and next steps. (D. Senn/P. Scherff)

Commissioner Senn mentioned that presentation before the City Council went well. He received some questions from Councilmember Barr. It was mentioned that the list should be reviewed after each project to consider other locations that may not be on the list. Commissioner Seen the list was approved in the order as submitted.

It was mentioned that the next stop following the City Council’s approval would be to go out to call for local artists. Poldina Scherff, Recreation Manager, requested for any suggestions and/or changes to the Public Art Ordinance and Public Art Guidelines. Poldina Scherff wanted the Commissioners to think about the type of art they would like have.

Discussion ensued about the type of art they would like to see and it was suggested by Commissioner Castillo that it would be fitting to see art reflect “Playfull City.” Life like sculptures that reflect “play” would be ideal. After selecting the type of art, some steps to follow will include a traffic study for safety purposes. Generally art pieces are shown in two phases, first with a drawing rendition and second, a mock model of art pieces.

Commission Gaughan suggested an alternative theme that could also include education along with play.

3. DISCUSSION ITEM: Policy and procedure for Public Art Exhibitions located in the Brentwood Community Center. (P. Scherff)

Poldina Scherff, Recreation Manager, presented the policy and procedure for Public Art Exhibitions to be located at the Brentwood Community Center. She drafted this document after reviewing what was done for the Brentwood Technology Center. She is open to any suggestions from the Commissioners. Poldina Scherff did mention that the art pieces would need to reflect “Brentwood”

Vice Chair Gaughan said he would be able to forward her some samples from proposals he has received in the past. The Commission discussed various sections of the documents for further clarification. Some points discussed were how the art would be hung and how many pieces are necessary for showing.

It was suggested to possibly have a volunteer Art Curator that could show off the artwork displayed and also assist with the hanging of the art pieces.

The timeline Poldina Scherff has planned is to have the Request for Artists out by August and returned back to us in September.

CITIZEN COMMENT: (Opened back up at 8:04)
Veronika Wallace, Student & Youth Commissioner, presented the idea of having time capsules of the various classes from Brentwood schools here at City Park. It was suggested she bring forth this idea before City Council for their consideration.

COMMISSIONER COMMENTS:
Vice Chair Gaughan felt this was a very productive meeting and complimented Poldina Scherff on a job well done on the Policy and Procedures for Public Art Walls. He mentioned that the Brentwood Gallery opener was a success with about 100 people that attended.

Commissioner Senn liked the Playful City idea.

STAFF COMMENTS: NONE

REQUEST FOR FUTURE AGENDA ITEMS:
1. Continue the discussion of Playful City theme and the type of art work. Having this as an Action Item in the near future.

ADJOURNMENT
Chair Spencer adjourned the meeting at 8:20 p.m.



City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov