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ARTS COMMISSION
REGULAR MEETING MINUTES
MAY 18, 2011 AT 7:00 P.M.
COUNCIL CHAMBERS
101 B SAND CREEK ROAD
BRENTWOOD, CA 94513

CALL TO ORDER: Chair Senn called the meeting to order at 7:00 p.m.

ROLL CALL:
Present were Chair Danny Senn and Commissioners Juan Castillo, Wanda Groseclose and Barbie Koncher. Vice Chair Donna Spencer was excused. Staff members present were Poldina Scherff, Recreation Manager and Elaine McGurk, Administrative Assistant II.

CITIZEN COMMENTS:
Katie Collins, Arts & Humanities Academy Coordinator from Liberty High School came to report back that she received the grant from California Department of Education which was submitted earlier in the year. This grant will allow art students to partake in internships that will help them learn more about becoming “real” artists. She wanted to thank the Commission and City for their support and look forward to working with the Commission in this future endeavor.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of August 18, 2010

Motion to approve the minutes of regular meeting of August 18, 2010
Motion: Castillo
Second: Groseclose
Ayes: 3
Noes: 0
Excused: 2 (Koncher, Spencer)

2. Approve minutes of regular meeting of February 16, 2011

Item tabled until the next meeting.

3. Approve minutes of regular meeting of March 16, 2011

Item tabled until the next meeting.

4. Approve minutes of regular meeting of April 20, 2011

Motion to approve the minutes of regular meeting of April 20, 2011
Motion: Koncher
Second: Senn
Ayes: 4
Noes: 0
Absent: 1 (Groseclose)

SCHEDULED MATTERS:
5. ACTION ITEM: Approve the change of meeting date and time for the Arts Commission meeting in June. (P. Scherff)

Poldina Scherff, Recreation Manager, presented Parks & Recreation newest program for summer of 2011. She showcased the “Playport to Fun! Your Travel Through Brentwood.” She presented the website and activities that will take place this summer at various parks throughout Brentwood. Four of the events will be staffed starting in June and run until September. There are twelve other dates that contained self guided activity for families to follow. Fun facts about the parks and recipes are listed for each of the dates.

June 8th is the opening day for Playport to Fun and it will take place at Veterans Park with the theme “Play Smart Enjoy Art.” Poldina suggested having the Arts Commission meeting there to allow the public for some meet and greet time with the Commission. She suggested having the meeting there as it is also important to get the public’s support for projects as they move forward to City Council for final approval.

Chair Senn was concerned that business would not be conducted as normal and to possibly have the regular meeting as scheduled the following week. Commission Groseclose asked if there was enough business to talk about at a second meeting or can that be postponed to the following month.

Commissioner Koncher said she will not be able to attend the June meeting as she will be out of town.

Motion to approve the change of meeting date and time for the Arts Commission meeting in June.
Motion: Castillo
Second: Senn
Ayes: 3
Noes: 0
Abstained: 1 (Koncher)
Excused: 1 (Spencer)

6. DISCUSSION ITEM: Discuss the updated list of possible entry ways and develop a plan for the location of City public art. (P. Scherff)

Poldina Scherff, Recreation Manager, went over a PowerPoint presentation of the following entry ways:
• Balfour Rd west of Country Club
• Sunset Road & Brentwood Blvd.
• Armstrong & Walnut
• Brentwood Blvd. & Sellers (Not a good location)
• Highway 4 from Discovery Bay
• Sellers Rd & Marsh Creek Rd
• Highway 4 heading in and out of Oakley
• Marsh Creek & Walnut
• O’Hara & Sand Creek

Along with the entry ways, she reviewed the following areas that were presented at the April meeting.

• North east corner of Balfour and Highway 4 Bypass
• Balfour Road and West Country Club Drive on high school side
• Hwy 4 and Lone Tree Way at bypass as Lone Tree crosses over
• Brentwood Police Department
• Bypass and Sand Creek Road
• Brentwood side of Lone Tree
• Trilogy
• Oak Meadow
• Open perimeter areas along Balfour between Shadow Lakes and West Country Club Drive
• Hill area to the west of Hwy 4 Bypass
• Sunset Park Athletic Complex
• Entering Brentwood Lone Tree and Heidorn Ranch Way

To continue on with the discussion on possible areas of public art, it was suggested by Chair Senn to narrow down this list some more to a possibility of 6-8 areas that would be a priority. The Commission reviewed and discussed the areas presented above and narrowed down their choices to the following:

1. Balfour Rd west of Country Club
2. Open perimeter areas along Balfour between Shadow Lakes and West Country Club Drive
3. a. Armstrong & Walnut
b. Marsh Creek & Walnut
4. Sunset Road & Brentwood Blvd.
5. Highway 4 heading in and out of Oakley
6. Hill area to the west of Hwy 4 Bypass
7. Bypass and Sand Creek Road
8. Hwy 4 and Lone Tree Way at bypass as Lone Tree crosses over

With an established list, the Commission felt that it would be ideal to go back out and re-visit these places for a better visual understanding of the locations they have chosen. The Commission would like to have a workshop in July as the weather will be nicer and sunlight will be out longer. The Commission decided it would hold a Special Meeting to conduct a Workshop on July 20, 2011 from 6 pm – 8 pm.

Motion to approve a workshop/meeting for July 20, 2011 from 6 pm – 8 pm.
Motion: Castillo
Second: Senn
Ayes: 4
Noes: 0
Excused: 1 (Spencer)

COMMISSIONER COMMENTS:
Commissioner Koncher mentioned two things:
1. The Kinsella Theatre Group, Brentwood Art Society and Liberty Union High School District will present Annie at the Liberty High School’s Alan Jones Performing Arts Center from June 24 – July 10, 2011.
2. East Contra Costa County will present Artists’ Open Studio Tour 2011 on Friday – Sunday, May 20 – 22, 2011. This will be held at 741 Second Street in Downtown Brentwood. 42 Artists will be presenting their works that weekend.

STAFF COMMENTS: NONE

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT
Chair Senn adjourned the meeting at 8:00 pm.