CALL TO ORDER: Chairperson Wanda Groseclose called the meeting to order at 7:02 p.m.

ROLL CALL:
Present were Chair Wanda Groseclose, Vice Chair Juan Castillo, Commissioners Barbie Koncher and Donna Spencer. Commissioner Greg Ruiz was excused. Staff members present were Poldina Scherff, Recreation Manager; Roger Stromgren, Landscape/Facilities Manager and Elaine McGurk, Administrative Assistant II.

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:

1. Approve minutes of regular meeting of July 15, 2009.

 Motion to approve the minutes of July 15, 2009.
Motioned: Spencer
Second: Castillo
Ayes: 3
Noes: 0
Abstained: 1 (Groseclose)
Excused: 1 (Ruiz)

2. Approve minutes of regular meeting of August 19, 2009.

 Motion to approve the minutes of August 19, 2009.
Motioned: Spencer
Second: Castillo
Ayes: 3
Noes: 0
Abstained: 1 (Koncher)
Excused: 1 (Ruiz)

SCHEDULED MATTERS:
3. ACTION ITEM: Discuss and recommend to City Council to put the Brentwood Library Photography project on hold until the second phase of the Library occurs. (P. Scherff)

Poldina Scherff, Recreation Manager, mentioned the possibility of putting the project on hold until phase 3 of the Civic Center/Community Center is in progress. In Phase 3, the Library will also be expanded with the moving of the Engineering Department.

The Commissioners are hoping this project will be opened up to the students of Brentwood but Poldina Scherff mentioned that the City if looking for professionals for this project.

 Motion to put the project on hold until further notice.
Motioned: Spencer
Second: Castillo
Ayes: 4
Noes: 0
Excused: 1 (Ruiz)

4. ACTION ITEM: Discuss and recommend the alternatives on the vandalism of Veterans Park. (P. Scherff)

Poldina Scherff, Recreation Manger, contacted a Brentwood Police Department officer to discuss methods in safeguarding the sculptors at Veterans Parks. Poldina Scherff said the allocation of $35,000 should be enough to protect the work and poetry art work out at Veterans Park. If more money is required, further approval would be needed.

Poldina Scherff has also asked Roger Stromgren, Facilities/Landscape Manager, to attend this meeting to discuss the types of monitoring equipment that maybe available for purchase. Roger Stromgren introduced a company by the name of Q Star ( www.qstartech.com/ ) to the Commission. On their web site, products shown gave audible warnings to the perpetrator and it also takes a picture of the alleged violator. This unit can be interchanged to other locations by moving them to other posts. Once the posts are affixed to certain locations, the cameras are able to go to the various posts to capture different areas of the park.

The surveillance items will need to go out for three quotes. Item selected will need the final approval of the City Council.

 Motion to recommend to City Council a not to exceed amount of $35,000 for the use of surveillance equipment for Veterans Park.
Motioned: Groseclose
Second: Castillo
Ayes: 4
Noes: 0
Excused: 1 (Ruiz)

OLD BUSINESS: NONE

COMMISSIONER COMMENTS:
Commissioner Koncher mentioned that Bill Bristow recently passed away. Mr. Bristow was a well known citizen in the City of Brentwood. In the near future, there has been talk about having wall features with the “The Spirit of Bill Bristow” representing the past, present and future of Brentwood at the new Civic Center. Commissioner Koncher hopes the Arts Commission would like to take on this project in the near future. Poldina Scherff commented she is not sure what the Civic Center plans are for the walls yet.

STAFF COMMENTS:
Poldina Scherff, Recreation Manager, said Eric Powell will be coming in October to make a presentation on one of the critters to be sure he is moving in the right direction with them. She also said the next meeting will be held at the new site 101 B Sand Creek Road.

Commissioner Koncher mentioned that the owner of Vic Stewart will be opening up an upscale Art Gallery in the near future. Bill Weber will be assisting him in this endeavor.

Chair Groseclose commented that she was quite impressed with the spotlight artist Brian Keith.

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT
Chair Groseclose adjourned the meeting at 8:00 pm.