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Art Commission Minutes - August 20, 2008

ARTS COMMISSION
REGULAR MEETING MINUTES
AUGUST 20, 2008 AT 7:00 P.M.
CITY COUNCIL CHAMBERS
734 THIRD STREET
BRENTWOOD, CA 94513

CALL TO ORDER: Chairperson Greg Ruiz called the meeting to order at 7:05 p.m.

ROLL CALL: Commissioners Present: Greg Ruiz, Wanda Groseclose, Karen Halbe, and Juan Castillo
Staff Present: Craig Bronzan, Parks & Recreation Director; Poldina Scherff, Recreation Manager; Roger Stromgren, Landscape/Facilities Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATIONS: None

CITIZEN COMMENTS: None

AGENDA REVIEW
Motion: Motion to Accept Agenda
Moved by: Juan Castillo, seconded by: Greg Ruiz
Vote: Motion carried 4-0
Yes: Groseclose, Halbe, Ruiz, Castillo
Abstain: None

Consent Calendar:
1. Approve minutes of regular meeting of May 21, 2008.

Motion: Motion to approve the minutes of May 21, 2008
Moved by: Juan Castillo, seconded by: Greg Ruiz
Vote: Motion carried 4-0
Yes: Groseclose, Halbe, Ruiz, Castillo
Abstain: None

SCHEDULED MATTERS:
2. Discussion : Coordination of the purpose of the Public Art Program.
(C. Bronzan)
Craig Bronzan presented his Staff Report and invited thoughts and opinions from the Arts Commission. Discussion included clarification of whether the Commissioners were limited in their suggestions to staff recommendations. Staff is only recommending that the first paragraph, to be labeled “A”, be kept in its original state. The additional paragraphs starting with “B” are able to be edited. Some suggestions were to reword line 1 from “visual art” to “the arts”, and to add “or present” to the end of the line. As we had members of the Art Society present, the discussion was opened to their thoughts as well. One comment was to try to work “visionary” into paragraph “D”. The Commission questioned paragraph “E” line 5, as to whether it was limiting to only say “Brentwood area”. Craig Bronzan advised the Commission that it was to their advantage, as they could then define what the “Brentwood area” entailed. The Commission concurred.

3. Action: Discuss and amend the Brentwood Arts Society Memorandum of Understanding. (Ron Beatty, Leonard Roudman, Kati Short and Steve Cichoszis)
Poldina Scherff, Recreation Manager, began the discussion by reminding the Commission that the MOU expires on 12/31/08, and that there is a total of $30K in the budget. Ron Beatty informed the Commission that they would be unable to have Robert Haus as a special guest, as his honorarium is not affordable. He also presented the Commission with a framed photo collage of all the Poet Laureates. He went on to advise the Commission of the upcoming City Read, which will focus on the book Dead Game. Craig Bronzan, Director, asked for confirmation that the Art Society prefers to leave the MOU budget as is, or amend amount. They confirmed to leave as is.

Motion: To accept MOU as discussed.
Moved by: Chair Greg Ruiz, seconded by: Commissioner Karen Halbe.
Vote: Motion carried 4-0
Yes: Groseclose, Halbe, Ruiz, Castillo

4. Action: Discuss and recommend a direction to staff for the Veterans Park critter replacement of two stolen figures and possible retrofit for the remaining three critters. (P. Scherff)
Poldina Scherff, Recreation Manager, presented her staff report and reviewed the possible options. Staff is strongly recommending Option 3. As Bill Carmel has not responded at this time, staff is recommending that he be sent a proposal letter with a deadline and the notification that we will seek another artist if he does not respond within a certain deadline. Commission concurred that we need to move forward, therefore they will accept Option 3.

Motion: To continue the discussion of the purpose, goals, mission and vision of the Public Art Program at a future Arts Commission Meeting.
Moved by: Chair Greg Ruiz, seconded by: Commissioner Juan Castillo.
Vote: Motion carried 4-0
Yes: Groseclose, Halbe, Ruiz, Castillo

OLD BUSINESS:
5. STATUS REPORT: Update on the art element for the poetry contest at Veterans Park. (P. Scherff)
Poldina Scherff, Recreation Manager, informed the Commission that Eric Powell was
contacted, he is very interested in this project and will get his PSA finalized so that he
present his conceptual designs.

COMMISSIONER COMMENTS: None

STAFF COMMENTS: Staff will provide the Art Commission with an accurate account of the budget for programs and public art at a future meeting.

REQUEST FOR FUTURE AGENDA ITEMS

Continue the discussion on purpose, goals, mission and vision of the Public Art Program.

Move Arts Commission committee members from 4 to 5 or 7. Will invite Mayor Taylor to a future meeting.

ADJOURNMENT
Chairperson Ruiz adjourned meeting at 8:02 p.m.

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov