Vision Statement: Adding Joy to People's Lives.
REGULAR MEETING MINUTES
May 23, 2007 AT 7:00 P.M.
CITY COUNCIL CHAMBERS
734 THIRD STREET
BRENTWOOD, CA 94513
CALL TO ORDER: Chairperson Ruiz called the meeting to order at 7:00 p.m.
ROLL CALL: Commissioners Present: Patrick McCarran (arrived at 7:14 pm), Vivian Faye, Saunie Fridley (departed at 8:35 pm), Sandra Gill, Barbara Guise, Helen Myers (arrived at 7:04 pm), Catherine Perez, Greg Ruiz, and Joe Trebino
BELIEF STATEMENT: Commissioner Perez read the Belief Statement.
AGENDA REVIEW: Commissioner Gill requested that New Business, Items 10 & 11 come before the Old Business to accommodate the artists attending the meeting.
Mr. Carmel stated that we have a great opportunity to fund art projects and have them be part of the community. He encouraged the Arts Commission to continue to do that, to let that be something that really sustains the Arts Commission.
Items 4 and 7 were pulled by Chairperson Ruiz.
4 Accept monthly report from Public Art Committee (P. McCarran)
Rebekah Burr-Siegel stated that on the Public Art Priority List that was requested at the last meeting, members of the Public Art Committee and herself drove around Brentwood. The top item listed is Balfour and Pippo; this is the most heavily traveled route in Brentwood and would be the most visible.
Commissioner Guise suggested that Balfour would be a more excellent location for the Farmer Statue. She would rather have the Farmer very visible out in the public. Commissioner Trebino responded that the statue is only going into the Tech Center temporarily. Chairperson Ruiz stated that there is an issue cannot moved indoors and outdoors due to the patina on the statue.
7. Accept letter of resignation from Ron Beatty (G. Ruiz)
11. ACTION: Receive presentation on and approve the public art concept and design by Dayton Claudio for the Barrington Homes development by Standard Pacific Homes (P. McCarran)
Commissioner Faye commented this art project will be quite eye-catching, especially with the sunlight on it.
Commissioner Guise wanted an explanation of meaning related to agriculture with the monuments. Dayton Claudio explained that he went with more naturalist concept, but he kept going back to the statement of Brentwood moving into the future. Public art in generally will be there for a long time and Dayton Claudio explained that he wanted to take it one step further in terms of symbolic abstraction with a contemporary feel. Amy Maley stated that the vision statement behind the development project is: Connecting Brentwood’s history with its future”.
Dayton Claudio will have some glass “drawings” of native plants in the area placed on a pedestal. Students can do rubbings on the glass panels. The glass will be in a steel box. Safety glass will be laminated to the smooth side of the glass panel which will hold everything in place if the glass panel is cracked or broken.
Commissioner Gill asked for a report from the Public Art Committee. Commission McCarran stated the safety glass laminated to the glass panel was a direct response to one of the PAC’s concerns. The laminated glass solved a safety issue. He explained that he liked the way the builder worked with the PAC, to help capture funds from other construction projects that enabled us to have an additional art project by Bryan Tedrick. The project is definitely futuristic looking, very different, and it is definitely something can be seen and make a statement. Commissioner McCarran stated that is a good project to get some press coverage from. It is a nice project in general.
Commission Trebino commented that he really liked this project. He felt that the developer felt that this project will really help the development. Commissioner Trebino stated that this is going to be a piece that people will come to Brentwood to see. Placing the wireless hub in the project is just brilliant. MSC Trebino/Perez to accept item 11, one opposed from Fridley.
Commissioner Trebino stated that he had definite concerns about turning over all the programs to the Art Society. If the Art Society runs the program it states that they will be able to use City facilities for free or for a nominal fee. If this happens, Commissioner Trebino stated that he would like everything in writing. Commissioner Trebino asked about the $20,000 we receive to run the Arts, Wine and Jazz Festival, will this money be turned over to the Art Society. Chairperson Ruiz this is negotiable, we could negotiate with the City that the Art Society is fully funded on all the events next three years. As a result, City Council would have to come up with the funds for the third year.
Commissioner Guise inquired about the developer’s moneys that are used for purchasing art, who would have control of that. Chairperson Ruiz stated that is completely controlled by the Public Art Committee under the Arts Commission. Commissioner Guise asked what would happen if we turned over the program money to a non-profit agency. Commissioner Trebino responded that the Art Society has a record of what comes in and what is spent, but the Art Society will have to get more structured if we are going to do this type of thing. The Art Society still needs to file their paperwork with the State since they are a 501C. Commissioner Guise suggested that this should be part of negotiations.
Chairperson Ruiz stated that the Memorandum of Understanding (MOU) as discussed with Craig Bronzan and Jan Meloni will need to be airtight and completely nailed down with any agreements. Commissioner Gill agreed that the MOU would definitely have to be in place, that this would be best for both parties.
Commissioner Guise stated that the previous City Council liaison wanted us to raise funds to support our programs and one full-time staff person. She commented that she was a bit confused since now everything is proposed for the Art Society. Commissioner Gill responded that it is her understanding that through the Art Ordinance that 20% of the developer’s fees goes toward providing for staff that works directly with the developers and the Public Art Committee and Sub-Committee to get the projects through all the steps they need to go through until installation. The reason we needed and wanted a staff member is because there is no one on this Commission that has the time and expertise to do that. She continued that it would be asking too much to take a Parks & Recreation employee and pull them away from their job to do something that is pretty much a full-time job. Commissioner Gill stated that as long as we had developer fees, we need a professional person to bring it all together.
Craig Bronzan, Parks & Recreation Director, stated that memo included in the packet include his ideas and thoughts. The Arts Commission is at a crossroads. Craig Bronzan continued that the City Council is not providing funding to the Arts Commission for programs. The reality is that for the last two years, the City has not provided the Art Commission with any additional money for programs and that is continuing through the next two-year budget cycle. Craig Bronzan took the opportunity to throw out some ideas, if the City is not going to provide programming money, how are you going to run those programs. Also, is it appropriate for this Commission to be running programs, should it go through a non-profit, or is there another way to look at it. Craig Bronzan stated that the reality is that the development has slowed down enough in this current year budget of 2006-07 that City out of the general fund put in additional funds to keep staff, Rebekah Burr-Spiegel, going until the end of June. The intent all along interpreted by the City is that this position is funded out of the program; it is not a general fund supported decision. There is only one-third of the money available for this position to continue, which puts this position at risk of going away in the 2007-08 budget. With that information that we do not have money from the City to run programs and we quite possibly will not have a staff person, I have say that something has to change. Craig Bronzan stated that the reason for his memo and the reality is this position not only spends a large majority of time doing Public Art and also supports the Art Commission, if the money is not there through development, the City has got to be fiscally responsible to as development slows move the budget away from development. He brought these ideas to the Commission’s attention so that on June 26th when Council approves the upcoming budget, we don’t say that we have no money, we have no staff, and how are going to do these types of things.
He stated that Commissioner Guise asked him who had come-up with the term disband. Craig Bronzan wanted to go on record to say no one is suggesting that the Art Commission be disbanded. He is letting us know things are changing. Craig Bronzan is trying to jumpstart what is best for cultural arts and how do we get it done. The MOU needs to be ironclad. The Public Art program is not going away, it is the dollars that went into the administrative end of it that have almost withered away.
Commissioner Faye is wondering about the budget but we have no funding. If we carried on for the calendar year, we would transition with less and less Commissioners. Craig Bronzan responded that we live in a fiscal year and the Arts Commission’s budget is going forward. The request for spending for the programs for the next two years is being funded by taking the shortfall out of the reserves that the account had. This is the Art Commission side, not the Public Art side; however, there may not be a staff position to support it.
Commissioner Trebino asked if the City doesn’t want to fund these programs, does the City feel they are not necessary for the City. Craig Bronzan responded that the biggest difference is that the City has moved away from being reliant on development, the philosophy of the City is to tighten the purse strings. It is not are the programs more or less important, there is a different fiscal reality for the City. A fiscal decision being made to ensure the City stays solvent towards the future.
Commissioner Gill stated that there is no way we could have funded the Arts Manager position without developer fees. Most of our programs barely break even. Commissioner Gill suggested that we have the money we should re-grant and re-organization as soon as we can get the MOU written.
Commissioner Guise commends the City for control and finally being fiscally responsible. The Art, Wine, and Jazz Festival has the potential to bring in a quite a bit of money. She added that she has great faith in the Festival, if handled properly.
Jim Bryant, former Art Commissioner and Chairperson to the Art Commission, stated he understands the re-organization process, but he is not convinced that the Art Society can necessarily take on the role of the Arts Commission. “I think fund raising and running programs may be two separate areas.” He encouraged the Commission to look at what other cities going through this type of experience have done. This way we can find the most effective and efficient way to move forward.
Commissioner Gill disagrees with the municipal art collection. She believes we should have a collection of local artists but we should expand to have art from other places and other people. Commissioner Guise agrees with Commissioner Gill however, we need to find places for the art to be placed.
Chairperson Ruiz reminded the Commission that Commissioner Beatty wanted us to have an opportunity to think about all of this before anything came before us.
9. ACTION: Consider recommendations for Brentwood Art, Wine and jazz Festival (Art, Wine and Jazz Festival Committee)
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of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
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