Vision Statement: Adding Joy to People's Lives.
REGULAR MEETING MINUTES
February 28, 2007 AT 7:00 P.M.
CITY COUNCIL CHAMBERS
734 THIRD STREET
BRENTWOOD, CA 94513
CALL TO ORDER: Chairperson Ruiz called the meeting to order at 7:04 p.m.
ROLL CALL: Commissioners Present: Ron Beatty, Vivian Faye, Doreen Forlow, Saunie Fridley, Sandra Gill, Sandra Groseclose, Barbara Guise, Patrick McCarran, Helen Myers, Greg Ruiz, Bart Schneider, Annette Seabury-Day, Joe Trebino
BELIEF STATEMENT: Chairperson Ruiz read the Belief Statement
Barbara Guise arrived at 7:10 p.m.
AGENDA REVIEW: MSC Gill/Trebino to move item #12 before item #11.
CITIZEN COMMENTS: None
CHAIR COMMENTS: Chairperson Ruiz extended congratulations to Commissioner Perez on her new baby girl. He said that he has great sadness and regret over Commissioner Forlow’s resignation. Chairperson Ruiz continued that Commissioner Forlow has been a substantial part of the Arts Commissioner. Chairperson Ruiz requested a moment of silence to reflect on the passing of Commissioner Guise’s son.
1. Approve Minutes of regular meeting of January 24, 2007
Commissioner Fridley asked who approves a leave of absence request. Arts Manager Burr-Siegel explained that a Commissioner needs only to request a leave of absence if two or more consecutive meetings will be missed and that this must be done in advance. This can be done by writing to the Chair, the Executive Committee, or to the Arts Manager. No formal approval is required. Commissioner Faye wanted to clarify that the request needs to go to the Executive Committee or Arts Manager, not another Arts Commissioner. Arts Manager Burr-Siegel stated that it is best to submit your request to the Executive Committee. You may include anyone else you would like on your request.
Chairperson Ruiz requested that the January minutes more accurately reflect his comments under Chair Comments when he stated that one goal for himself, as Chair, is for the “Arts Commission to work cohesively as a team towards the end goal of furthering of the arts in Brentwood”.
5. Accept Monthly Report form the Public Arts Committee
Commissioner Guise inquired about an art purchase of three artworks that the Arts Commission had approved. Arts Manager Burr-Siegel stated that a Public Art Subcommittee meeting is being coordinated; the purchase has to be handled like any other Public Art Project. It must go through the City’s approved Public Art Process. Commission Guise asked to have the process explained. Arts Manger Burr-Siegel explained that the purchase first went to the Public Art Committee and was approved at their January meeting. Following that it was reviewed and approved by the Arts Commission in January. Next it goes to the Public Art Subcommittee which will meet sometime during the last two weeks of March. If approved, it can go onto City Council in April. Commissioner Guise asked how much the total amount of the purchase was. Arts Manager Burr-Siegel responded $37,000. Commissioner Guise asked is there was something in the City that says you don’t have to go to the City Council if it is not over $50,000. Arts Manager Burr-Siegel agreed that that was true, with the exception of public art purchases and projects.
Chairperson Ruiz stated that he removed this item for a couple of reasons. He was concerned with the project in the Vineyards and if the Arts Manager could help us understand the hold-up on the developer’s agreement, this has been going on since August. Arts Manager Burr-Siegel explained that it has to with a developer agreement that is being reevaluated the developer agreement which has to with the entire Vineyards development. The Public Art Matrix is part of that document. There were changes made to the public art section that didn’t effect the bottom-line of their contribution but because it was part of the developer agreement, we cannot do anything until it is approved. It could be as soon as the next 30-60 days.
Commissioner Gill would like an update on the Garin Corners Project. Chairperson Ruiz commented that it is very concerning that we are talking about raising the cement another 12” and going month after month without any progress. Chairperson Ruiz wanted it noted that this is not a reflection of the Arts Manager Burr-Siegel’s ability but it is reflective of the artists and developers themselves and the process.
Chairperson Ruiz stated that he would like to discuss Veterans Park. To say that he was upset and distressed about this two year odyssey is putting it extremely mild. He is very upset the critters have not been installed. It is nothing short of outrageous that they haven’t been. He stated that if they are not installed by the end of March, he would be seeking information from the City Attorney on what rights we have. Arts Manager Burr- Siegel stated that the Public Art Committee shares his concern and frustration. The artist was to install the critters, but due to the rain and the type of epoxy he uses, he was unable to. She explained she did not know how much longer the project would be delayed; the artist would not provide a specific date.
It is important to note that the process at the Public Art Subcommittee needs to stay faithful to the set of criteria established last year. We need to hold onto the process where we are not making artistic changes.
Chair Ruiz requested that item 11 under Old Business be tabled for later in the meeting.
13. ACTION: Accept the recommended budget for City Council’s approval (G. Ruiz)
Commissioner Trebino inquired about the budget and the general fund of $25,000 - $27,000. Arts Manager Burr-Siegel stated that that dollar amount was added by the accountant to put the budget into balance. In the next two years we need $53,000. Commissioner Trebino asked if we would have to cut programs if this is not met. Arts Manger Burr-Siegel stated that an example of cutting back could be the Concert in the Park at $10,000 annually.
Chairperson Ruiz inquired what Commissioner Beatty envisioned for the Ad Hoc Committee. Commissioner Beatty stated that that he would convince the City Council that we are doing their work. They deserve to give us a little bit of funding to do this work. He stated that the real issue is does the City of Brentwood want an Arts Commission and art in their community. Chairperson Ruiz asked Commissioner Beatty to be the Chair of the committee. Commission Beatty agreed but he would need a lot of people to help him. Commissioner Gill stated she would be on the committee. Chairperson Ruiz announced the Ad Hoc Committee as follows: Chair – Commissioner Beatty, Commissioners Groseclose, Faye, Gill, Trebino, and himself.
Commissioner Gill inquired about the $29,000 in revenue from the Arts, Wine & Jazz Festival if it included the donation from Shea Homes. Arts Manager Burr-Siegel said it did and that we have two years of donations remaining.
Commissioner Trebino stated that he did not remember talking about a promoter at the last meeting and feels it goes against what the Arts Commission is trying to do. He believes that we made a positive start last year and it is going to build. Commissioner Gill stated that Commission McCarran was to look into the possibility, gather research, and report back. It was not agreed on one way or the other. Commissioner Beatty does not recommend working with this or any other promoter. He stated that we need to think about this. Commissioner Faye asked that the promoters name be stated for the minutes, Chairperson Ruiz stated John Holland.
Commissioner Schneider stated that we need to draw more people to the Art, Wine and Jazz Festival by adding another component. We could add a make-shift amphitheater for
CITY COUNCIL UPDATE
Mayor Taylor stated that this was first meeting. He does appreciate the arts in Brentwood that is why he became their liaison. Mayor Taylor stated that before the Commissioners go to City Council to request funding they have to be prepared. As Mayor, I can defend you, but you will need 3 votes. He stated that he can assist the Arts Commission but we need to remember he has a chain of command also. Mayor Taylor ended by stating that he can do good things for the Commission.
Commissioner Forlow stated that she is appreciative of the commission and she would like to continue to help. She stated she is regretful of leaving the commission but really happy to be working on the Shifting Perceptions. As a native “Brentwoodian”, she feels strongly about documenting what is rapidly leaving.
Commissioner Gill thanked Commission Forlow and welcomed two local artists to the Arts Commission Wanda Groseclose and Bart Schneider.
Commissioner Seabury-Day passed her condolences on to Commissioner Guise and stated that she was excited for Commissioner Forlow.
STAFF REPORT AND COMMENTS
Arts Manger Burr-Siegel reported that she received $2,000 in support of the Student Art Show. She stated that this could mean a better distribution of postcards, publicity and better and more awards for the students.
REQUEST FOR FUTURE AGENDA ITEMS
of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
Fax (925) 516-5445