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Art Commission Minutes - January 24, 2007

ARTS COMMISSION
REGULAR MEETING MINUTES
JANUARY 24, 2007 AT 7:00 P.M.
CITY COUNCIL CHAMBER
734 THIRD STREET
BRENTWOOD, CA 94513

CALL TO ORDER: Chairperson Ruiz called the meeting to order at 7:04 p.m.

ROLL CALL:
Commissioners Present: Suanie Fridley, Doreen Forlow, Vivian Faye, Sandra Gill, Greg Ruiz, Patrick McCarran, Joe Trebino, Catherine Perez, Annette Seabury-Day
Commissioners Absent: Barbara Guise, Helen Myers & Ronald Beatty.

PRESENTATIONS: None

AGENDA REVIEW
MSC Gill/Faye to accept the agenda.

CITIZEN COMMENTS
Annette Beckstrand thanked the Commission for working together with her while she served on the City Council.

Patrick McCarren arrived at 7:05 p.m.

CHAIR COMMENTS: None

CONSENT CALENDAR:
1. Approve minutes of regular meeting of January 24, 2007
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Public Art Committee (P. McCarran)
4. Accept monthly report from Literary Arts Committee (R. Beatty)
5. Accept monthly report from Visual Arts Committee (A. Seabury-Day)
6. Accept monthly report from Arts Manager (R. Burr-Siegel)
7. Approve $10,000 donation to the 2007 concert program (B. Gary)
8. Approve change in Arts Commission meeting location to the Council chambers (G. Ruiz)
MSC Gill/McCarran to accept items 1, 3-6 & 8-10.

2. Accept monthly budget report (R. Burr-Siegel)
The Commissioners discussed that they would like a separate breakdown in the budget for the Arts, Wine & Jazz Festival.

MSC Trebino/Faye to accept the monthly budget with a separate sheet that shows a breakdown for the Arts, Wine & Jazz Festival. 8 Ayes/1 Nay

7. Approve $10,000 donation to the 2007 concert program (B. Gary)
Commissioner McCarran questioned if this item was included in the budget. Rebekah Burr-Siegel stated that this item is included in the approved budget. MSC McCarran/Trebino to accept item 7.

OLD BUSINESS
9. Consider recommendations for Brentwood Art, Wine and Jazz Festival (Art, Wine and Jazz Festival Committee)
Commissioner Trebino handed out a list of staff responsibilities. Discussion took place regarding who will run the Art, Wine & Jazz Festival. Commissioner Faye clarified that the staff responsibilities are in reference to the City staff. The Chair’s responsibilities are in reference to the Chairperson of the Arts, Wine & Jazz Festival.

Commissioner Gill stated that the Commission could only consider the formation of the Arts, Wine & Jazz Festival committee and the chairperson for that committee. The committee would come back to the commissioners with recommendations at every meeting. Commissioner McCarran requested that since the staff’s responsibilities are very vague they need to be defined much more clearly. Chair Ruiz requested that Manager Burr-Siegel be included in the Committee meetings. MSC Trebino/McCarran to approve Commissioner Fridley as the Chairperson of the Arts, Wine & Jazz Festival with the direction to move forward on the staff responsibilities, get input from Burr-Siegel’s roll from her and the Executive Committee, ensure the Burr-Siegel is invited to the Committee meetings and to bring a report to the next Commission meeting. Executive Committee Liaison is Patrick McCarran.

10. Discuss Arts Commission absence policy (G. Ruiz)
Commissioner Ruiz explained that there are no excused absences. A leave of absence is granted for two or more consecutive missed meetings. Commissioner McCarran stated that if you miss three meetings it is to be brought to the Executive Committee for review. The Executive Committee will make a recommendation to the Commission, and they will decide whether or not to send it to City Council.

NEW BUSINESS
11. Accept proposal from the Contra Costa Children’s Chorus regarding ambassadorship (R. Burr-Siegel)
Colleen Miller, Executive Director for the Chorus presented a clip of the chorus. Ms. Miller stated that their chorus performs nationally and internationally. They are interested in becoming Ambassadors for the City of Brentwood. This would include them touring our public schools, attending City events and festivals, art shows, and attending any government meetings that would be appropriate for them to perform at. They would like to advertise that they are Ambassadors of Brentwood by wearing a patch, or something that can show people who they are representing. They would offer workshops for our local schools at a low cost geared toward performing arts. They are a tuition based organization, and they receive scholarship money which funds the program. Burr-Siegel stated that the Commission should present this to City Council for approval. MSC McCarran/Seabury-Day to approve that the Contra Costa Children’s Chorus as the Ambassadors for the City of Brentwood.

12. Approve upcoming Art Gallery Exhibition Calendar (B. Weber)
Burr-Siegel reported that Bill Weber was unable to attend this meeting. Weber has moved the Images from Studio 54 Exhibition to the beginning of 2008 to make room for the Shifting Perceptions on the Urban Edge: Putting a Face on Farming in Brentwood for the end of 2007. Weber will be the Curator for this event. MSC Trebino/Faye to approve upcoming Art Gallery Exhibition Calendar.

13. Approve recommended art purchases (P. McCarran)
Commissioner McCarran stated that the art selected for purchase have met most guidelines of the Public Art Committee Guidelines. These pieces up for approval meet the standard of purchase of being well known and artistic. They will be paid for from the Municipal Art Fund budget. Past Chair Gill asked if these pieces are on the public art priority list. The answer was “no, they are not”. MSC Trebino/Seabury-Day to approve the art purchases that the Public Art Committee has recommended.

CITY COUNCIL UPDATE
Parks and Recreation Director Craig Bronzan reported that the Mayor and Councilmember Stonebarger were assigned to the Arts Commission as liaisons. They will attend the February meeting. They will interview all three Commissioners up for reappointed, and two new applicants.

COMMISSIONER COMMENTS
Commissioner Fridley stated that the Festival’s webpage is inactive. It should be active, since it was paid for one year. She is checking into this.

Commissioner Forlow thanked Commissioner Ruiz for taking the Chairperson position on the Commission. She also reported that she likes the new meeting location.

Commissioner Faye recommended that the visual art expenses be further identified in the actual month of the exhibit to further clarify these items.

Commissioner Gill requested to see the public art money on the budget; what is there, what is it earmarked for, etc. She also announced that the students at Edna Hill are working on murals at the school.

Commissioner McCarran stated that he will be attending the California Arts Council conference on January 30th with Commissioners Fridley, Faye, and Arts Manager Burr-Siegel. They will have a report at the next meeting.

Commissioner Perez announced an art show for the coming weekend and gallery opening.

STAFF REPORT AND COMMENTS
Burr-Siegel reported that there are several public art selections coming up in the next few weeks. Literary Arts is moving forward well, with lots of events planned for the upcoming year. She passed out the Open Mic flyers and bookmarks she created the for event on February, 22nd.

Director Bronzan announced that America’s largest non-profit partnership in Washington DC, America’s Promise, chose the City of Brentwood as one of the top 100 communities for youth in America.

REQUEST FOR FUTURE AGENDA ITEMS
Commissioner McCarran requested to see the fiscal impact on each item included in the staff reports.

Burr-Siegel reported that the Shifting Perceptions on the Urban Edge: Putting a Face on Farming in Brentwood proposal project will be presented to the Commission at the February meeting.

ADJOURNMENT
Chairperson Ruiz adjourned the meeting at 8:27 p.m.

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov