Vision Statement: Adding Joy to People's Lives.
REGULAR MEETING MINUTES
NOVEMBER 15, 2006 AT 8:00 P.M.
CITY COUNCIL CHAMBER
730 THIRD STREET
BRENTWOOD, CA 94513
CALL TO ORDER: Chairperson Gill called the meeting to order at 8:16 p.m.
BELIEF STATEMENT: The Belief Statement was read by Commissioner Helen Myers.
AGENDA REVIEW: None
CITIZEN COMMENTS: None
Director Bronzan began with the personnel changes taken place within the department, specifically the fact that Betty Jo Whincup is no longer taking minutes for this Commission. He realizes there were concerns about this and explained that because the department acquired three additional administrative staff in the last few years, it would benefit the staff to expose them to the various Commissions which the department oversees. Director Bronzan also mentioned the function of Rebekah Burr-Sigel, Art Manager. She is there to assist with the needs of the commission.
Director Bronzan further reviewed various pages of the handbook to clarify the functions of the Commissions and the importance of representing the City as well as possible in hopes of the public seeing the positive aspects of the Arts Commission. Director Bronzan stressed the importance of communication via email. He reminded them anything written could be considered public record. Chair Gill also included that sometimes email messages can be misread and its real meaning misconstrued.
The issue regarding Ms. Whincup, Commissioner McCarran mentioned that the commissioners were not notified ahead of time what the situation was and that caused confusion. Director Bronzan apologized for the miscommunication and reiterated the department felt it would be more beneficial to use internal staff to attend the commission meetings.
Director Bronzan concluded with saying that he appreciates the work of the Commissioners and know they volunteer much of their time for a great cause but hopes that they can understand the responsibility and expectations of their roles.
12. Discussion of 2007 Committees (S. Gill)
The following changes/updates were made regarding these Committees & Task Forces:
Visual Arts Committee
Public Art Committee
Community Relations Committee
Public Art Sub-Committee
Art Center Committee
Members of this Committee will include Commissioners Seabury-Day, Forlow, Perez, Beatty, Guise, and Ruiz.
It was explained that the Visual Arts Committee deals with the sculptures, paintings, and the gallery at the Tech Center and is not the committee that deals with the developers regarding public art.
Commissioner Seabury-Day left at 9:20 p.m.
13. Discussion of the Brentwood Art, Wine, & Jazz Festival (Centipede Assoc.)
Overall comments on the report were excellent. Commissioner Guise handed out a budget report created by Commissioner Fridley, who was not present.
There was much discussion on whether or not to keep Saunie Fridley and her helpers as the core group to head up the next year Festival. Commissioner Trebino commented on what a great job she did and hopes that she is allowed to spearhead that committee again with an immediate vote. It was stressed and emphasized by a few Commissioners the importance of starting early and reserving the artists now before they are booked for other events. Commissioner Guise agreed with Commissioner Trebino in having this committee established quickly and booking the artists.
Commissioner Ruiz explained the need to review the goals of next year and not rush into voting on who will be leading the committee. He would prefer to see who will submit a proposal and follow the established process. He does agree that it is important to start early but this isn’t a matter that needs to be handled tonight. It should be first topic of discussion for the next meeting.
MSC Guise/Faye to form a committee with Art Commissioners to start a core group for the Arts, Wine, and Jazz Festival.
Members of this committee will be headed by Commissioner Fridley with members including Commissioner Trebino, Myers, Guise, Beatty, and Faye.
Commissioner Bryant would like to pinpoint a date and start contacting the artist. Rebekah mentioned that Jenny Floriviata is willing to start that if necessary.
MSC Gill/Guise to select September 29 – 30, 2007 for the Arts, Wine, and Jazz Festival.
CITY COUNCIL UPDATE: None.
Commissioner Guise: Mentioned that the new City Council will take seat in December 12, 2006. The official votes have not been certified therefore the new Vice Mayor has not been announced yet.
Commissioner Forlow and McCarran thanked Director Bronzan for reviewing the Commission handbook.
Commissioner Faye: She appreciated the workshop and the review of the handbook.
Commissioner Bryant thanked the Commission Members and truly enjoyed his service to the commission. He is looking forward to observing this commissioner from the outside and seeing what great things that will happen in the future. He has mentioned that he will be available to assist if needs be. He thanked Rebekah for her help and support with the Arts Commission and Chair Gill for her leadership and wishes Commissioner Ruiz well as he becomes Chair in 2007. He thanked Director Bronzan for being a friend and support to the Commission. He appreciates his good leadership and service. He mentioned that Director Bronzan does a lot for the Commission behind the scenes. He will miss Council Member Beckstrand as the liaison. He appreciated her insight, enthusiasm and her contribution to the Arts Commission.
Commissioner Beatty thanked Chair Gill for her leadership and will miss Commissioner Bryant. He also wanted to thank Director Bronzan and Rebekah as well for their service.
Commissioner Trebino: Same feelings as Commissioner Beatty.
Commissioner Myers: Same feelings at Commissioner Beatty and Trebino.
Chair Gill: She expressed her appreciation to the rest of the Commission for working and supporting her. She thanked Rebekah for her outstanding support. She wished Commissioner Ruiz well as he takes the seat of Chair in 2007 and welcomes the new Commissioners aboard.
STAFF REPORT AND COMMENTS
Commissioner McCarran stated that he has met with the Press and they will do an article for us on our event. The Press said they will publish two other articles for us. Rebekah will also be doing article and if possible, the Chair will be doing one too. All we have to do is submit pictures for it and they will publish it.
REQUEST FOR FUTURE AGENDA ITEMS: None.
ADJOURNMENT Chairperson Chair Gill adjourned the meeting at 9:51 p.m.
of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
Fax (925) 516-5445