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Art Commission Minutes - May 24, 2006

ARTS COMMISSION
REGULAR MEETING MINUTES
May 24, 2006 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513

PLEDGE OF ALLEGIANCE:
All stood for the Pledge of Allegiance.

ROLL CALL:
Commissioners present: Vivian Faye, Barbara Guise, Helen Myers, Greg Ruiz, Ron Beatty, Catherine Perez, Sandra Gill, Jim Bryant, Barbara Guise, Kermit Sveen, Annette Seabury-Day and Joe Trebino.
Commissioners absent: Deena Foley, Saunie Fridley, Patrick McCarran and Patricia Lacey-Rankin.
Staff Present: Rebekah Burr-Siegel, Arts Manager, Bill Weber Gallery Curator was not present.
Others present: City Counsel Liaison, Annette Beckstrand was present.

BELIEF STATEMENT: The Belief Statement was read by Commissioner Bryant.

PRESENTATIONS: None

CALL TO ORDER: Chairperson Sandra Gill called the meeting to order at 7:02 p.m.

AGENDA REVIEW: No changes to the agenda.

CITIZENS COMMENTS: None

CHAIR COMMENTS:
Chairperson Gill said items discussed by the Executive Committee will be included in the Executive Committee’s monthly report. All actions to be considered will be brought back to the Commission for review and approval.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of April 26, 2006
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Executive Committee (S. Gill)
4. Accept monthly report from Public Art Committee (G. Ruiz)
5. Accept monthly report from Arts Manager (R. Burr-Siegel)
6. Accept ArtWalk final report (G. Ruiz)
7. Accept 2006 summer movie recommendations (T. Burt)
8. Accept report from Art Center Search Committee (J. Bryant)
9. Accept updated Arts Commission Committee list (S. Gill)
Commissioner Trebino pulled item 4, Commissioner Bryant pulled item 2, Commissioner Sveen pulled items 1,3,5,6 and 7. MSC Ruiz/Trebino to accept Items 8 and 9.

1. Approve minutes of regular meeting of April 26, 2006
Commissioner Sveen asked about a comment in the last page of the minutes of the April meeting referring to what other educational institutions were referred to in this comment about the Vineyards property. Councilmember Beckstrand said that there have been inquiries from other institutions.

2. Accept monthly budget report (R. Burr-Siegel)
Commissioner Bryant questioned an amount of $2,100.41, in the budget listed as “Investment income”, he was interested in what investment income this would be. Rebekah Burr-Siegel said it was likely interested earned from the Municipal Art Fund which is in an interest bearing account. Councilmember Beckstrand confirmed this likelihood. She said she would confirm this in the next budget staff report.

Commissioner Annette Seabury-Day arrived at 7:10 PM.

3. Accept monthly report from Executive Committee (S. Gill)
Commissioner Sveen asked about items that had been brought to the Executive Committee; he was concerned about follow-up, action taken or documentation. Commissioner Ruiz asked him to let the committee know what items he was concerned about and they would address them. Chairperson Gill further expanded on this explanation.

4. Accept monthly report from Public Art Committee (G. Ruiz)
Commissioner Trebino voiced his concern over the public art map. He does not want this item dropped. Ms. Burr-Siegel said that she had emailed the Commissioners on this issue. She has been having difficulty getting the maps completed and that her computer wasn’t handling it well. She is getting assistance on this project and should have them by the June meeting.

5. Accept monthly report from Arts Manager (R. Burr-Siegel)
Commissioner Sveen asked about Brandi Marx, the city’s intern, and work that she has done for the Commission. She reported that Brandi Marx left in mid-May after completing her semester with the city. Commissioner Trebino asked about the Cornfest outline, he wondered if this is mostly done or where they are at on this project since the Cornfest is rapidly approaching. Ms. Burr-Siegel said they are currently working on the poetry contest, and she has asked two artists to do the art program, the first one could not do it and she has not heard back from the second one.

6. Accept ArtWalk final report (G. Ruiz)
Commissioner Sveen withdrew his request for discussion on this item.

7. Accept 2006 summer movie recommendations (T. Burt)
Commissioner Sveen asked if there had been any follow up on the Brentwood Film Festival. Ms. Burr-Siegel said that a representative of the Brentwood Film Festival was present at the meeting and that they have been working on this project.
MSC Trebino/Guise the approval of Items 1, 2, 3, 4, 5, 6 and 7.

OLD BUSINESS:
10. Discuss possible recommendations for Cultural Arts Master Plan Advisory Committee (S. Gill)
Chairperson Gill reported that the deadline for consultants to respond to the City’s Request for Proposals (RFP) is May 31, 2006. When all the proposals are received a committee or task force will need to review the proposals, select a finalist, hold interviews and make a recommendation to the Arts Commission and City Council for the Consultant.

The Executive Committee is asking for recommendations of those interested in serving on this committee/task force. The various categories of representation may include (but not be limited to): Commissioners, Council Members, Committee Members, Artists, and Community Members. Chairperson Gill further explained this item and what is involved in the Consultant’s position. She asked for volunteers to serve on this committee. There was some discussion on how many Commissioners should serve on the committee, how many artists, and City Council members. Commissioner Perez who is also an artist agreed to serve on the committee, Commissioner Seabury-Day, also an artist agreed to serve as an alternate. Ms. Burr-Siegel outlined the committee’s responsibilities. Commissioner Guise asked about the timeline of the responsibilities, how many meetings would be involved, it was decided that it would probably involve five or six meetings. Commissioner Faye volunteered to serve on the committee. Commissioner Guise asked if it would be a good idea to have an outside person to sit with the panel, such as someone from Walnut Creek or someone running an art center. Commissioner Trebino said he thought even more than one outside person would be a good idea. Councilmember Beckstrand said she would be willing to be the representative from the City Council. Chairperson Gill said that there would be two Commissioners, two outside people and the councilwoman. Suggestion for an outside representative was Tom Wernholm. Commissioner Trebino said they should bring someone from the outside especially for the interview process. Arts Manager was asked to check into this. Other recommendations included someone from the League of Cities, someone from the Arts Society, someone from the school district, Greg Robinson from the Brentwood Press. Chairperson Gill asked for how many members should serve on the committee.

MSC Guise/Beatty that the committee consist of nine people. Those serving from the Arts Commission would be Commissioners Perez and Faye, Councilwoman Beckstrand and Tommy Wernholm as well would be asked from outside the Commission.

11. Consider recommendation(s) regarding the Brentwood Art, Wine, & Jazz Festival (Centipede Assoc.)
Commissioner Beatty said that the committee is moving right along. The festival logo contest has been moved up one week. The website will be up and running on May 29th. The postcard is being printed and will be available very soon. Aaron Brothers agreed to be a sponsor, he does not know the amount of the sponsorship at this time. He is concerned about sponsorships and also the grant from the city has been turned down for the advertising. He still needs lots of help and hopes all the Commissioners will do what they can to bring in sponsors. He will get a calendar or chart of events to Chairperson Gill very soon, showing what has been done, and what needs to be done.

NEW BUSINESS:
12. Discussion of programmatic planning for the Arts Commission (J. Bryant)
Commissioner Bryant reported on his comments when closing out his role as Chairperson the
previous November. He had presented a list of six items he felt the Art Commission should go forward with in the upcoming year. Paramount, in his view, was program planning and public relations. He recommends the establishment of a strategic plan covering the literary arts, performing arts, visual arts and public art for the future. He is concerned that there is not an organized structure looking forward to the future to what the Commission is going to be doing in 2007, 2008 etc. He feels there needs to be more of a focus on future programs. He would like to have a program planning strategy this summer. He said he would like to see an overall view or direction of the arts in our community. There was some discussion on this issue with Commissioners. Commissioner Bryant said Gary Winters, recommended by Councilmember Beckstrand, would plan and facilitate this along with three other Commissions. Commissioner Ruiz volunteered to serve on this committee. Chairperson Gill said to keep in mind that they should not try to be all things to all people, there are other groups in town, such as dance groups etc. that they should instead support these programs instead of duplicating them. She added that since the survey is out, it may be too soon to do the strategic planning prior to receiving the results from the survey. There was some further discussion on this subject and the return of the survey. Commissioner Bryant commented that he will be gone the month of August. He urged the Commission to move forward to identify some of the issues they wish to discuss in the program planning.

Chairperson Gill said that they could establish a three person committee at this meeting and this committee could begin planning the retreat and decide if they want to do it in July or wait for results of the survey.

CITY COUNCIL UPDATE:
Councilmember Beckstrand said she had no information for this Commission.

COMMISSIONERS COMMENTS:
Commissioner Bryant announced that he and Bill Weber are having a two-person show at the Blackhawk Gallery on June 17, with a reception at 5 – 8 pm. Postcards will be sent out regarding the event.

Commissioner Beatty said the next Art Wine & Jazz meeting will be June 6, and he would appreciate all the help he can get.

Commissioner Ruiz said that he will not be present at the June meeting.

Commissioner Guise commented on the award that the cable ad for Tri-Delta Transit had received.

Commissioner Faye asked how artist come to be matched with art projects for the city, what are the guidelines or criteria for choosing these artists. Commissioner Ruiz said that two meetings ago he went into detail regarding the process how public art is selected.
Commissioner Sveen reminded the Commissioners of some of the events taking place in town.

STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel reminded the Commissioners that she will be at a conference in Milwaukee from May 31 – June 7th, returning on the 8th.

REQUEST FOR FUTURE AGENDA ITEMS:
• Commissioner Ruiz requested a flow chart regarding public art selection process. Commissioner
• Annette Seabury-Day commented that because she is an Arts Commissioner and an artist, she cannot participate in the Art Wine & Jazz Festival. She is disturbed about this, since this is how she makes her living. There was considerable discussion about this subject and Ms. Burr-Siegel said that this is currently being reviewed by City Attorney. The question being that it is a juried art show and could conceivably be construed as a conflict of interest. Chairperson Gill said, after some further discussion, that they will have to wait for the decision of the attorney. The ordinance says that the Commission must have artists on the Commission, and would hope that an artist who is a Commissioner should not be barred from showing her art in the Art Wine & Jazz Festival. Commissioner Seabury-Day would like this subject on the agenda for the next meeting.
• Commissioner Guise suggested that all of the Commissioners take the ethics training that is being offered as this will answer many of the questions posed here.

ADJOURNMENT: MCS Ruiz/Perez to adjourn the meeting at 8:21 pm.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov