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Art Commission Minutes April 26, 2006

ARTS COMMISSION
REGULAR MEETING MINUTES
April 26, 2006 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513

PLEDGE OF ALLEGIANCE: All stood for the Pledge of Allegiance.

ROLL CALL:
Commissioners present: Vivian Faye, Barbara Guise, Helen Myers, Greg Ruiz, Ron Beatty, Patrick McCarran, Annette Seabury-Day, Catherine Perez, Doreen Forlow, Sandra Gill and Joe Trebino.
Commissioners absent. Deena Foley, Saunie Fridley, Patricia Lacy-Rankin and Kermit Sveen.
Staff Present: Rebekah Burr-Siegel, Arts Manager.
Others present Artists Gordon Huether and Michael Carey, representatives of Shea Homes, Cameron Powell, Regina Almaguer and Rick Gallo, Craig Matson from California State Parks, Don Stirling, Planning Commission Chair, and City Counsel Liaison, Annette Beckstrand.

PRESENTATIONS: None

CALL TO ORDER: Chairperson Sandra Gill called the meeting to order at 7:03 p.m.

BELIEF STATEMENT:
Chairperson Gill said that this is a new tradition, starting at this meeting a different Commissioner will read the belief statement. Rebekah Burr Siegel read the belief statement.

AGENDA REVIEW: No changes to the agenda.

CITIZENS COMMENTS: None

CHAIR COMMENTS:
Chairperson Gill expressed the Commission’s condolences to Commissioner Forlow on the death of her mother, Rose Pierce. Chairperson Gill expressed the fact that the Commissioners are in the public view and therefore things that are said and done as representatives in the community and of the Art Commission are subject to scrutiny by other citizens in the community. She said that this also pertains to their communications whether email, comments in newspapers and responses in public meetings open to the public. She hopes that each will give everyone the benefit of the doubt when occasions arise when someone might feel slighted or hurt.

Chairperson Gill noted that along the lines of communication there has been some concern expressed that decisions are being made by the Executive Committee without the entire body of the Commission as a whole involved. She said that as the Commission has grown a number of the things that are handled, but no decisions move forward without the full Commission’s approval. She said that in the future the Executive Committee will have a monthly report along with all other monthly reports for all committees.

Commissioner McCarran arrived at 7:10 p.m.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of March 22, 2006
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Public Art Committee (G. Ruiz)
4. Accept monthly report from Literary Arts Committee (PERFAC) (K. Sveen)
5. Accept monthly report from Arts Manager (R. Burr-Siegel)
6. Approve Commissioner Foley’s request for a leave of absence until July 2006 (S. Gill)
7. Accept updated Committee List (S. Gill)
8. Update on fundraising, sponsorships, and grant writing (J. Bryant)
9. Accept monthly report from PERFAC (K. Sveen)
Commissioner Bryan asked to pull Item 6 from the Consent Calendar and Commissioner Ruiz requested pulling Item 7. Commissioner Trebino moved to approved Items 1,2,3,4,5,8, and 9 on the Consent Calendar. Commissioner Bryant seconded the motion and motion carried unanimously.

6. Approve Commissioner Foley’s request for a leave of absence until July 2006 (S. Gill) Commissioner Bryant asked that this item be pulled from the agenda as there was included in this request a considerable amount of personal information that does not belong in the public view. He moved that. MSC Bryant/Ruiz that Commissioner Foley’s request for a leave of absence until July 20006 be approved and that comments in the email giving her reasons for the request be removed from the record.

7. Accept updated Committee List (S. Gill)
MSC Ruiz/Bryant to formally approve Commissioner Trebino as a member of the Public Arts Committee.

Commissioner Guise arrived at 7:13 p.m.

Chairperson Gill asked if there was anyone who would like to serve on the Community Relations committee. Chairperson Gill offered the job description as someone who attends Chamber of Commerce mixers and represents the Arts Commission in the community and in the press. The also participate in the development of the publications, announcements, dedications, etc. Commissioner Guise said that she would be glad to serve on this committee. Chairperson Gill said it would then be a good idea to have Commissioners Guise, Perez, Foley and Lacy-Rankin serve on this committee. Commissioner Beatty asked about the Art Center Committee and wondered if it was still functioning. Commissioners Bryant and Guise confirmed that it is, but in a different form. Commissioner Bryant further explained that on May 12, 2006 he, Ms. Burr-Siegel, Director Bronzan and Commissioners Beatty and Perez are going to visit three art centers in Richmond, Palo Alto and Walnut Creek. They are going to find out how they maintain these centers, how did they build them initially and the cost and how to generate revenue to fund these types of centers. He said anyone is invited to go and Director Bronzan will drive and the trip will start at 8:30 am, just let Ms. Burr-Siegel. City Council member Beckstrand asked to go on the trip. Commissioner Forlow indicated her wish to serve and was added in his place.

OLD BUSINESS:
10. Approve the public art concept and design for the Vineyards at Marsh Creek’s bridge over Marsh Creek project by Gordon Huether (G. Ruiz)
Ms. Burr-Siegel introduced the artist Gordon Huether, from Napa. He offered a background of his work to date. He described the art planned for bridge over Marsh Creek Bridge. During the presentation there were concerns raised regarding the lighting projection and light pollution. The artist said some of the lighting decisions are still being worked out with the developer and a lighting consultant. Discussion as to where the bridge is located in conjunction to the Marsh House and other planned facilities. Vandalism considerations were raised, Mr. Huether said it would be no easier to break than a regular street lamp and possibly more difficult. Mr. Mattson asked about repairs and Mr. Huether said that this issue is also being considered and would be as easy as any other type of bulb.

Commissioner Faye arrived at 7:45 p.m.

The Miwok burial grounds nearby were discussed and the timeline was brought up. The artist says installation should be this winter, depending on approvals, etc. Shea Homes will start building next month on a site farther away from bridge. Commissioner Ruiz reported that the Public Arts Committee has enthusiastically approved this project. MSC Trebino/McCarran to accept the project subject to every effort is made to make the lighting environmentally friendly to the atmosphere and stars.

11. Approve the public art concept and design for the Vineyards at Marsh Creek’s Pioneer Square (formerly Village Center) project by Michael Carey (Greg Ruiz)
Michael Carey gave background information on his work and described his work in his proposal. His project is based on an Italian/Tuscan theme utilizing local flora and fauna of the area., including grape vines, birds, rabbits, and deer. His stated goal was to create work that exemplified the community and theme of the development. Commissioners had many questions and comments on the artists’ presentation. Some reflected concerns about location, rabbit design, type of community that it will be placed in and where. Ms. Burr-Siegel and Commissioner Ruiz explained how the artists were selected. There was considerable discussion explaining this process. Commissioner Bryant had several questions for the artist regarding the size of the park, what is in close proximity and what the developer thinks about the designs. The park is between 1 and 2 acres, the surrounding area will be some multi unit residential buildings and small shopping center. Shea representative Cameron Powell said they were still working with the artist. Commissioner Bryant felt this presentation was premature and felt the action should be tabled at this time. Commissioner Ruiz commented that the theme of the park has changed since this proposal was originally accepted. Originally the space was called Village Center, now it is Pioneer Square which denotes an entirely different theme. Commissioner Trebino did not feel comfortable with the arch, especially with the deer on the top, but also felt that it was premature to approve the proposal at this time. He would second Commissioner Bryant’s wish to table the project at this time, and make that in the form of a motion. Ms. Almaguer said there is no official theme for the park at this time. She discussed the theme of Mediterranean, as opposed to Native American and several other ideas. She felt it premature to accept this proposal. Commissioners McCarran, Guise also agreed with the idea to table at this time. Comments by Ms. Burr-Siegel feeling that the artist should get clear direction since these ideas had not been proposed to him earlier. Ms. Almaguer commented that at no time had they been given any direction to work on an Indian culture or pioneer theme. There was considerable more discussion. There were comments by Councilwoman Beckstrand feeling also that the project is still too far out to be decided at this time. Commissioner Bryant said that he feels the motion suggested would send the project back to the Public Arts Committee for more review when the full project, flavor, themes, etc. are determined.

Discussion of what they were requesting of the Public Arts Commission and of what direction they were to give to the committee. Commissioner Bryant responded that it is not the role of the Arts Commission to micromanage and set the tone as a concept, but to review and evaluate what is presented to them. He feels strongly that it is not ready for a decision at this time. Chairperson Gill summed it up that they would like to see the full flavor of the project, size and exact location so they can have a backdrop of the setting. Ms. Burr-Siegel said that the artist should sit down with the Shea Homes representative, the landscape architect and a representative from the Public Arts Committee and try to iron out a more firm direction. MSC Trebino/Bryant moved that the project be tabled at this time and referred back to the Public Arts Commission to narrow the scope.

12. Approve temporary location of the Farmer Statue (G. Ruiz/B. Weber)
Commissioner Ruiz presented this subject along with Chairperson Gill. Commissioner Guise asked whether statue would be placed indoors or outdoors. Ms. Burr-Siegel said it will have to be indoors in this temporary location. Commissioner Ruiz said the sculpture can go from inside to out, but not outside and then be brought in because of the patina of the finish. Commissioner MSC McCarran/Guise that the Farmer statue be located in the gallery at the Technical Center on a temporary basis until the final place is located.

13. Consider recommendation(s) and receive report regarding the Brentwood Art, Wine, & Jazz Festival (Centipede Assoc.)
Commissioner Beatty said that all of the Commissioners had a copy of his report in their packets. He passed around a postcard designed by Bill Weber recently for advertising the festival. He said they need to order 2500 and will need about 1200 or 1300 themselves and would like the rest for Discover Art League for the juried art contest. This will help assure a good turn out of people at the event. Commissioner Trebino asked if it could be used as a poster as well, and Commissioner Beatty said it could. Discussion of a logo contest and that they are running out of time if it is not done soon. Comment that the City has just approved a new city logo. Commissioner Faye commented that the postcard should read regarding the juried arts and crafts, “50 awarded” rather than “only 50 allowed”. Commissioner Beatty agreed. He said he will make those changes and also review the wording on the postcards. MSC Ruiz/Bryant to accept the postcard with the recommended changes.

14. Update on survey distribution (Community Relations/Volunteer Committees)
Ms. Burr-Siegel reported that she and Commissioner met earlier in the week on this project with the volunteers. Commissioner Faye sent an email to the volunteers asking for their help to prepare the surveys for mailing in the Technical Center. This is scheduled for Friday, April 28 from 3:30 pm to 6:00 pm and Monday, May 1, at the same time. They have about 15,000 surveys to prepare, so they need a lot of people to help out in this project. Ms. Burr-Siegel will have beverages and snacks available. The survey is also available on the website and can be completed and submitted on-line. The cover sheet will give direction on how to return the survey and does mention that it can be completed on-line.

NEW BUSINESS:
None

CITY COUNCIL UPDATE:
City Council liaison Annette Beckstrand said that she would like to hear about problems, such as requiring responses from the City Attorney and she will work with him to help them on these issues. She said that they have never had an issue come to the City Council regarding lighting interfering with seeing the stars or conflicting with the atmosphere. She encouraged the Commissioners to communicate with her on regular basis. She is disappointed that she will not be able to attend the Art, Wine, and Jazz Festival. She discussed the new City logo which was just approved at the last meeting. It depicts Mt Diablo, with an oak tree and the motto of strength, heritage, integrity and tradition.

She commented on the amphitheater and winery has been stalled for a while since Rosenblum pulled out of the project. However, it is moving ahead with Shea Homes and Blackhawk-Nunn. She noted that there will be three open seats on the City Council as she, the mayor and Anna Gutierrez will not be running for re-election. She said the City Attorney has been working on the fund-raising questions the Commission had and Rebekah passed out copies for them. She said that the Cowell Foundation which donated the land for the Vineyards Project had set aside 40 acres adjacent to the state park and Vineyards that is for education. There is a timeline of 10 years for a college or education facility site there are still on-going discussions on this property with LMC and other educational institutions. The agreement was that if this is not started within 10 years the property would revert back to the foundation. Funding seems to be causing some problems with these institutions. The city feels this is critical to have some type of educational institution on this site.

COMMISSIONERS COMMENTS:
Commissioner Ruiz reminded all that the ArtWalk is this Saturday in conjunction with the “fun run”. There will be about twenty artists showing their work. Commissioner Bryant reminded the Commissioners of the art center tour on May 12, from 8:30 am until 6:00 p.m. He asked anyone interested to call Ms. Burr-Siegel. Commissioner Beatty asked for help with the Art, Wine, and Jazz Festival. Commissioner Trebino asked for help framing the Student Show work on May 2, and 4th. Commissioner Guise commented on the Ethics training, she has already done this and has her certificate. She wants to be excused since she has completed the course. Commissioner Faye reminded Commissioners for help at the survey stuffing event on April 28 and May 1, both times 3:30 pm to 6:00 pm.

STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel presented the new binders to Commissioners Seabury-Day and Perez along with name tags. The Request for Proposals (RFP) for the consultants to complete for the Cultural Arts Master Plan and Public Art Plan is out and is available on the website. The deadline is May 31. One of the items on the May meeting will be to recommend committee members to work with the consultant on the Master Plan. The student show opens on May 10, refreshments will be served, not wine because it is a youth event. She asked all who have not turned in their bios to do so immediately.

REQUEST FOR FUTURE AGENDA ITEMS: None given at this time

ADJOURNMENT: Vice Chairperson adjourned the meeting at 9:10 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov