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Art Commission Minutes - March 22, 2006

ARTS COMMISSION
REGULAR MEETING MINUTES
March 22, 2006 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, Cat. 94513

PLEDGE OF ALLEGIANCE:
All stood for the Pledge of Allegiance.

ROLL CALL:
Commissioners present: Vivian Faye, Saunie Fridley, Barbara Guise, Patricia Lacy-Rankin, Helen Myers, Greg Ruiz, Kermit Sveen, Ron Beatty, Patrick McCarran, Annette Seabury-Day, Catherine Perez, and Joe Trebino.
Commissioners absent: Jim Bryant, Deena Foley, Doreen Forlow and Sandra Gill.
Staff Present: Rebekah Burr-Siegel, Arts Manager.
Others present: Leonard Roudman, Branch Manager of the Brentwood Library.

PRESENTATIONS:
None

CALL TO ORDER:
Vice Chairperson Greg Ruiz called the meeting to order and welcomed the two new Commissioners, Annette Seabury-Day and Catherine Perez. He also welcomed Commissioner Ron Beatty back as a former Commissioner who has been reappointed and has a great history with the Art Commission.

AGENDA REVIEW:
None

Commissioner McCarran arrived at 7:05 p.m.

CITIZENS COMMENTS:
None

CHAIR COMMENTS:
Vice Chairperson commented that Chairperson Gill is being temporarily replaced by the Vice Chairperson, Greg Ruiz.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of February 22, 2006
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Public Art Committee (G. Ruiz)
4. Accept monthly report from Performing Art Committee (PERFAC) (K. Sveen)
5. Accept monthly report from Volunteer Committee (V. Faye)
6. Accept monthly report from Arts Manager (R. Burr-Siegel)
7. Approve funding for 2006 CityRead book (L. Roudman)
8. Accept flyer for Tapestry Production Weaving the Community of Dance (N. Koch)

Commissioner Guise requested pulling Item 3 from the Consent Calendar, Commissioner Faye requested pulling Item 1 and 5 and Commissioner Sveen requested pulling Item 4 also from the Consent Calendar. MSC Sveen/Myers to pull Items 1, 3 and 4 and 5 from the Consent Calendar.
MSC Trebino/Sveen that Items 2, 6, 7 and 8 be approved.

1. Approve minutes of regular meeting and workshop of February 22, 2006
Commissioner Sveen said that he would like to clarify that under Commissioner Comments on the last page of the minutes regarding the Art and Wine Show on May 21 after questions arose from Leonard Roudman and he had mentioned that this was a benefit by Summerset 1 to benefit the Friends of the Library.

Commissioner McCarran said that he was present at the meeting, this was clarified that it was noted in the minutes that he did arrive shortly after the roll call at 7:11 p.m. (This may have been miss-typed when transposed from Minutes Recorder into draft form).

3. Accept monthly report from Public Art Committee (G. Ruiz)
Commissioner Guise asked for clarification on this item as she did not remember there being a re-bid on the casting of the statue. Ms. Burr-Siegel explained that it had been re-bid in October, since the budget had already been approved; there was no reason to bring it back to the Commissioners for action. She said the reason for the re-bid was that all foundries bidding were not given the same information. Therefore the re-bid in February was to be in compliance with City policy. There were some further questions and discussions about this re-bidding process by the Commissioners. Commissioner Guise felt strongly that the Commissioners should have been involved in the re-bidding process. Commissioner Trebino asked about the map that was to be included in this report, Ms. Burr-Siegel said that it is in the process and will be coming soon.

Commissioner Fridley asked again about the bidding process on the farmer statue, Ms. Burr-Siegel again explained the three different bidding processes and reasons for them. Commissioner Sveen and some of the other Commissioners questioned this procedure. Ms. Burr-Siegel said all of the information had been contained in her monthly reports. Commissioner Guise said she felt also that the Commissioners should be kept in the loop and that they should be the ones making the recommendations to the city on these bids and decision-making process.

4. Accept monthly report from Performing Arts Committee (K. Sveen)
Commissioner Sveen asked to have this item pulled so he could refer the Commissioners to a teachers mural painting shop and said that may be an alternative to the Item 9 for the sound wall on Brentwood Boulevard and Second Street.

5. Accept monthly report from Volunteer Committee (V. Faye)
Commissioner Faye said that she would like the Commissioners thoughts on how they would like to handle the volunteer list. She explained her problems in dealing with contacting those on the list. She would like to see a volunteer in charge of the volunteer committee. She commented on the upcoming event of stuffing envelopes for the survey. She discussed other upcoming events that would provide opportunities to bring in the volunteers and wanted to know how to effectively utilize the volunteers. Commissioner Guise asked if this information on the volunteers was on a data base and Commissioner Faye said it was; Commissioner Guise recommended the list be kept in Ms. Burr-Siegel’s office. Commissioner Faye wondered if the list could be used because of confidentiality issues. Commissioners felt this should not present a problem.

OLD BUSINESS:
9. Approve recommendation from Public Art Committee regarding municipal art fund expenditures (G. Ruiz)
Vice Chairperson Ruiz noted that this item is before the Commission regarding the $104,000 from the Brighton Station which was received November 2, 2005. The Public Art Committee (PAc) recommends splitting the money into three different projects instead of putting it into one, which was the original concept one year ago. Vice Chairperson Ruiz, Chairperson of the PAC, said that they decided to fund three projects with these funds as follows; the first one is the soundwall on the corner of Second St. and Brentwood Blvd., the second is,King Park (dog park), and the third is City Park at the corner of Oak and Second St. They are looking forward to having the Liberty High School (or another school) involved in the first project and have allocated $30,000 for this venture. Commissioner Guise wondered if there was any movement to remove the soundwall after the bypass is completed. She thought they may want to remove the wall to make a safer curve at this point. Vice Chairperson Ruiz asked Ms. Burr-Siegel if she had any information on this and she wasn’t certain, but she will follow up and feels it is an excellent suggestion. There was some discussion on the exact location of where the artwork is planned for the soundwall. The second project is the King Park located on Sand Creek between Fairview and Minnesota. The PAC was hoping for some type of dog/cat motif. Vice Chair Ruiz described the process in picking an artist for this type of project. He was asking for the approval of the Commission to assign the funds for this project and then the PAC and others break into selection panels to select finalists who will present something to the PAC for consideration and then would be referred to the Commission for approval. The sum of $45,000 has been designated from the $104,000 for this project. The third project would be at the corner of Oak and Second Sts. for the City Park. This is where the Christmas tree is each year, but unfortunately the tree dies. The PAC thought this would be a wonderful suggestion, not only to bring a fine piece of art work. Cost is estimated at $40,000. Commissioner McCarran said that they would be working with the Parks Department who may cover some of the cost of the installation. They will be working with that department on the redesign of the City Park. Ms. Burr-Siegel commented on the phases of redesign that have been taking place in the City Park and that she will be involved in these plans. Commissioner Sveen commented that he liked the idea that they would be working with the community on this project. Commissioner Guise reported that there will be meetings held on the downtown specific plan which may bring out other ideas as well. She said that there may be a new tree, not an oak in the new city logo and cautioned them to wait until the city makes this decision before planning the sculpture. MSC McCarran/Guise to approve Item #9, with the type of tree to be determined at a later date, and with the dog/cat theme to be changed to a “dog’s life” theme.

10. Consider recommendation(s) regarding the Brentwood Art, Wine & Jazz Festival (Centipede Association)
Commissioner Beatty, representing the Centipede Association said that they have held some meetings and have redesigned the application forms. This will be a juried event, this so that all vendors must have original art designs. Anyone bringing any other type of art to the booths will be asked to leave and forfeit their fee. The committee has also been working on the logo; Commissioner Fridley explained that they are planning a contest for the logo that will be widely distributed through the Internet so that anyone who wants to work on designing the logo and submit it will be encouraged to do so. This will be going out in about a week and should generate a lot of publicity. Entries will be due on June 10, 2006. Commissioner Beatty said fees have been raised from $100 to $200. Vice Chairperson Ruiz suggested that these changes be submitted to the City Attorney for approval first before being sent out. A website is being developed and they are considering a parade for the opening of the function on Saturday and Sunday. They are considering a Dixieland band or jazz music; this still in the planning stages.

Commissioner Beatty brought up the subject of a date for the festival and said that the initial idea was to hold it on the 23/24 of September. He has found a conflict with both Pleasanton and Walnut Creek. The next date would be a conflict with Discovery Bay’s function and he does not want to compete with a close neighbor such as Discovery Bay in a similar type of event. He asked the Commissioners to help decide on another date for the Brentwood festival. He cited some other events and dates for their consideration. Commissioner McCarran mentioned two local jazz bands that played in the Monterey Jazz Festival and would like to be included this year. These names will be given to Ms. Burr-Siegel so that she can contact them. MSC Guise/McCarran that the festival be held September 16/17 of 2006, if the City Park and Community Center are available on that date. There was some discussion on this date and plans for future years. If there proves to be a major problem with this date, a back-up date of October 14/15 2006 was suggested. MSC Guise/McCarran amended her original motion to include the Backup dates of October 14/15 2006, if the September date is not possible.

Commissioner Perez asked about the section in the application that referred to no children in the rules. She is an artist and understands that many vendors need to bring their children. There will be a section for children at the festival. After a discussion on this issue, Commissioner Beatty said this rule could be modified to accommodate those artists. Commissioner Faye said she felt it should indicate Liberty High School Parking Lot, not just high school parking lot and also the city parking lot on the specific street.

Commissioner Fridley left at 8:01 p.m.

11. Update on Community Survey (G. Ruiz)
The survey is now ready and was included in each of the Commissioner’s packets. The volunteers will be preparing the survey for distribution and Commissioner Faye was asked what date she has chosen and where the this will take place. Commissioner Faye asked Ms. Burr-Siegel and she said just about any date and that it could be done there at the Technology Center. There was a discussion of other groups that could be asked to assist in the envelope stuffing. There are over 14,000 to be prepared. Commissioner Guise suggested a group of handicapped children that stuff flyers for the Chamber of Commerce. Commissioner Faye suggested a week day afternoon, she suggested between 3:00 and 6:00 p.m. Other ideas were considered and discussed. One idea was to have the survey at the Friday night movie/concert events and also at the Farmers Market when it starts up. Commissioners Myers and Guise said they could be dropped off at their businesses, also the clubhouses of Summerset and other gated communities.

NEW BUSINESS:
None

CITY COUNCIL UPDATE:
City Council liaison Annette Beckstrand was not present with update.

COMMISSIONERS COMMENTS:
Commissioner Beatty said he appreciates all the assistance in getting sponsors for the festival.
Commissioner Guise asked about the ArtWalk and why there was no raffle. The flyer said there would be one. Commissioners Beatty and Vice Chairperson Ruiz said that when they went to businesses asking for contributions for the raffle the response was very negative. Commissioners decided to work further on this issue of raffle tickets and prizes. Commissioner Faye said that she will work closely with Arts Manager Burr-Siegel and as soon as forms and labels are available, she will send out notices via email and with all volunteers.

STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel asked what the Commissioners felt about the reports she has been emailing or faxing to the Commissioners on a weekly basis. She also passed around the website bios for each Commissioner, and asked that they be updated. She wants these by next meeting or before if possible. She asked them to check the committees and if they see some they would like to participate on, please let her know. She reported that she is working on business license tax grants. Vice Chairperson Ruiz will be giving a Power Point presentation to the City Council on the Art Commission on Tuesday, March 28, at 7:00 p.m. at the Council Chambers. Ms. Burr-Siegel will be on vacation on April 10 through the 14th.

REQUEST FOR FUTURE AGENDA ITEMS:
None given at this time.

ADJOURNMENT:
Vice Chairperson adjourned the meeting at 8:30 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov