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Art Commission Minutes February 22, 2006

ARTS COMMISSION
REGULAR MEETING MINUTES
February 22, 2006 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513

PLEDGE OF ALLEGIANCE
All stood for the Pledge of Allegiance.

ROLL CALL
Commissioners present: Jim Bryant, Vivian Faye, Doreen Forlow, Saunie Fridley, Sandra Gill, Barbara Guise, Patricia Lacy-Rankin, Helen Myers, Patrick McCarran, Greg Ruiz, Kermit Sveen and Joe Trebino.
Commissioners absent: Deena Foley.
Staff Present: Rebekah Burr-Siegel, Arts Manager and Tom Burt, Recreational Supervisor
Others: Diane Lando, Catherine Perez, Annette Beckstrand, liaison to City Council, and students from Los Mendanos College.

PRESENTATIONS:
None

CALL TO ORDER:
Chairperson Gill called the meeting to order at 7:00 p.m.

AGENDA REVIEW:

CITIZENS COMMENTS:
None

CHAIR COMMENTS:
Chairperson Gill presented Catherine Perez; she has completed the interview process and is on the Consent Calendar for approval as the new Art Commissioner.

City Councilwoman arrived at 7:05 p.m.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of January 25, 2006
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Public Art Committee (G. Ruiz)
4. Accept monthly report from Performing Art Committee (PERFAC) (K. Sveen)
5. Accept monthly report from Volunteer Committee (V. Faye)
6. Accept monthly report from Arts Manager (R. Burr-Siegel)
7. Approve recommendation to City Council for the appointment of Diane Lando to Poet Laureate (R. Beatty)
8. Accept the belief statement from the workshop on February 22, 2006 (S. Gill)
9. Accept Community Cultural Arts Master Plan Request for Proposals (RFP) Outline (R. Burr-Siegel)
10. Approve the Executive Committee’s recommendation to City Council for the appointment of Catherine Perez to the Arts Commission (S. Gill)
11. Approve art collection policy and guidelines (G. Ruiz)
12. Accept flyer for Liberty High School Playmakers production of Kiss Me, Kate (A. Beckstrand)
MSC Ruiz/Trebino that Item 11 be removed and tabled. Commissioner Trebino asked that item 3 be pulled from the Consent Calendar. Commissioner Guise requested moving item 1 from the Consent Calendar. MSC Trebino/Guise that items 2, 4, 5, 6, 7, 8, 9, 10, and 12 on the Consent Calendar be approved.

Commissioner Guise then said that Item 1 had to be pulled since some were not at the meeting and will have to abstain from voting.

1. Approve minutes of regular meeting of January 25, 2006
MSC Trebino/Ruiz approval of Item 1, four abstentions.

3. Accept monthly report from Public Art Committee (G. Ruiz)
Commissioner Trebino said he would like to a map showing where public art pieces are located in the city. Commissioner Ruiz agreed and thought maybe numbering them so that number would correspond with the place on the map would be a good idea. Arts Manager Burr-Siegel said that this could be done. City Councilmember Beckstrand suggested adding street names in the report. MSA Guise/Ruiz that they accept the report and add a map locating public art locations on the report.

OLD BUSINESS:
MSC Bryant/Trebino that item 17 is placed ahead of item 13 under Old Business.

Commissioner McCarran arrived at 7:10 p.m.

17. Discuss fund raising, sponsorships, and grant writing (J. Bryant/K. Sveen)
Commissioner Sveen said that the fund raising efforts to date have not generated enough funds and quoted the amounts that have been raised. He said this has been a subject before the Commission for some time and feels it is now time to go forward with plans to generate funds through grant writing and sponsorships. Commissioner Bryant said that he and Commissioner Sveen have been discussing this problem and discussed the current budget and amount generated to this point in time, approximately $13,000. He discussed how this was raised and where funds were in the current budget. He also noted that the City has in past year allocated $81,000, which was carryover from the previous fiscal year. Commissioner Bryant said the City has indicated that this is the year that the Commission needs to work raising funds through grant writing, and other methods as the city may not continue to donate to the operating budget for the Commission as they have in the past. He cited examples of where money has been spent and what capabilities certain committees have to raise funds. He feels that they need to generate sponsorships and grant writing proposals. His recommendation to the Commission is that this issue should go to the Executive Committee and the Arts Manager. He wishes that the City staff, working with the Arts Commission, assume responsibility for fund-raising. He said currently that is not a function of the Arts Manager, but that Craig Bronzan, Director of Parks and Recreation has gone on record saying that the Arts Manager’s duties can be adjusted according to the needs of the Art Commission. Commissioner Bryant said that this subject will go to the Executive Committee for consideration and recommendation.

Commissioner Guise asked if Commissioner Bryant was suggesting that the Arts Manager should have more hands on through the grant writing and sponsorships. Commissioner Bryant said “yes”, and that the fact that there are two grant writers working for the city that are not addressing the Commission at this time, he would like to find a way to involve them too. The other areas such as fund-raising and sponsorships he feels the Executive Committee should explore the possibility of the Arts Manager being the person responsible in cooperation with the Arts Commission. Commissioner Bryant ended with saying his overall recommendation was to the “Executive Committee plus three” to discuss this recommendation. Commissioner Guise agreed with his recommendation.

16. Consider financial support for the 2006 Starry Nights Concerts in the Park Series (T. Burt)
Tom Burt, Recreational Supervisor for Parks and Recreation Dept. thanked the Commission for the opportunity to speak to them regarding the upcoming summer concert series. He noted that this was his fourth year to come and discuss the Starry Nights Concerts. He gave the background of the Art Commission role in the past. He thanked the Arts Commission for the generous donation of movie equipment in 2005. In the past the Arts Commission has donated $10,000 annually to help fund the concert series. Mr. Burt described the slightly different position he’s in now since much of the funding is not available that had been in the past. He must rely on donations from the Art Commission, and like organizations, in order to book the concerts, which he hopes to be eight each season. In each of the Commissioners’ packets was an outline of three different funding possibilities for the Commission’s consideration. These are all scheduled on Friday nights during the summer. He would like to have suggestions from the Commissioners for talent recommendations they may know of that would be available and affordable.

Commissioner Guise asked about the going rates for performers. She mentioned some talent/bands she has knowledge of in the area. There was discussion of the previous grant and whether it will be available. Mr. Burt said he will apply for it; however there is no certainty that he will get it. Commissioner Ruiz complemented Mr. Burt on the concerts, but was against charging for the events as Commissioner Guise suggested. Commissioner McCarran suggested a donation box for participants. The Commissioners discussed the various funding packages. Mr. Burt said he would encourage the Commissioner to use intermission time to promote their events. Commissioner Bryant asked about them asking for sponsorships from the community to help them raise funds for the concerts. Mr. Burt had no objection to that. There were other suggestions and discussions from the Commissioners as to various fund-raising ideas as well as local groups to perform. Commissioners asked when a decision was needed from them and Mr. Burt said by March, he said there are actually two separate types of decisions to be made, first the funding and then the types of entertainment that he will be able to book and the dates. The entertainment is booked with the idea of varying the types of performances, jazz, country, etc., and the movies are coordinated with the concerts.

Annette Beckstrand, City Council Liaison suggested barbershop and said they have local nationally recognized barbershop groups in Brentwood. She mentioned several other chorus groups, especially for family night events. Mr. Burt said he has considered having this type of group. Ms. Burr-Siegel commented on the time frame when movies are shown after a concert, she said they should not go too late into the evening. Mr. Burt said none will go past 11:00 p.m., Ms. Burr-Siegel said that may even be too late for those with young children. Commissioner Trebino said that the Commission has budgeted funds for this concert series. Commissioner Guise moved that the request go to the Executive Committee, with the caveat that they make the decision of raising revenue to defray some of these expenses. This motion died for lack of a second.

MSC McCarran/Faye moved that $11,000 be given to the Concert series and the decision goes to the subcommittee to obtain donation boxes and concessions. McCarran/Faye amended the figure to $10,000 to fund the concert, one nay, two abstentions.

13. Approve Executive Committee’s recommendations regarding the 2006 Art, Wine and Jazz Festival (S. Gill)
Chairperson Gill noted that the dates of the 2006 Art, Wine and Jazz Festival will be changed to September 23 and 24; this is a part of the motion to accept the proposal of the Centipede Associates. Their proposal has been received by the Executive Committee and reviewed by them; a copy was distributed to the Commissioners after the last meeting. A verbal presentation was given by Ron Beatty. Commissioner Beatty explained that they want this to be a “Class A” event, with juried artists, and not a “flea market”; it will be a premiere event. The date change was so not to conflict with other established events in and around the area. Chairperson Gill said that she feels this is very good organization with a sound budget. MSC Trebino/Guise approval of the Centipede Associates proposal, coordinated by Ron Beatty and Saunie Fridley, to coordinate the Arts Commission’s 2006 Art, Wine & Jazz Festival.

Mr. Beatty left the meeting at 8:15 p.m.

14. Approve Commercial Public Art Recommendations from the Executive Committee and the Public Art Committee (G. Ruiz/R. Beatty)
Commissioner Ruiz reported that the Public Art Committee would like to go forward with the consideration of the incorporation of public art in commercial developments within the City of Brentwood. The Executive Committee has met to discuss this recommendation and is recommending this in two steps, 1) direct staff to work with the Public Art Committee to identify options for the inclusion of art in community development, and; 2) the Executive Committee with the City Council liaison will take these options and discuss them with the appropriate members of City staff in hopes of being able to take a recommendation to the City Council for approval. Chairperson Gill added to this and commented on some types of commercial elements that are already in place such as the new Home Depot. MSC McCarran/Lacey-Rankin that the Commission approve the Commercial Public Art Recommendations from the Executive Committee and the Public Art Committee.

15. Accept Executive Committee’s recommendation to City Council regarding attendance at Arts Commission meetings. (S. Gill)
The recommendation was the result of a request for clarification of City’s art ordinance 2.44.100, which states: “D. If a member of the commission is absent without cause from three successive regular meetings of the commission, the commission may request the city council declare the position vacant. An absence may be excluded if it is due to illness or is unavoidable, and the member gives notice to assigned city staff as to the reason. (Ord.760 (part), 2003:Ord. 647 (part). 2000)0.” Commissioner Gill explained the reasoning of the ordinance discussion and proposed changes. The proposed change to the ordinance would read as follows: ‘D. If a member of the commission is absent from three regular meetings of the commission, in a twelve month period, the commission may request the city council declare the position vacant. (Ord. 760 (part), 2000).”

MSC McCarran/Ruiz for the acceptance of the proposed recommendation, one abstention.

Commissioner Fridley left the meeting at 8:23 p.m.

NEW BUSINESS:
None

CITY COUNCIL UPDATE:
City Council Liaison Beckstrand stated she is requesting opinions from the City Attorney on some notes she had taken at the meeting. She is requesting written feedback and parameters for certain issues. Issues in question would be ability to fund-raise and seek out sponsorships. Whether or not the Commission could collect a percentage from performers CD sales at public performances, whether or not the Arts Commission can have concessions at concerts and raffles and/or drawings.

She added that the City Attorney will be doing training for all of the Commissioners. She has some maps of the art promenade to show the Commissioners. She said the city is moving forward to address the city hall and other city facilities and a civic center downtown. The transportation issue of eBart plans and Bypass completion dates were discussed. She said the Highway 4 Bypass is scheduled to open from Oakley to Vasco Road by the end of 2007. The eBart question was also discussed in some detail.

COMMISSIONERS COMMENTS:
Commissioner Bryant reported that he will not be at the March meeting. Commissioner Sveen mentioned “A Happening”, the art and wine event at Summerset 1 on May 21st. The event is to benefit the acquisition of children’s books for the library. The fee is $5 in advance, $7 at the door. He said that there is a ukulele group meeting at Perkos on Monday nights. Commissioner Guise announced a fund-raiser put on by the Soroptimst Club at the Legion Hall on February 23 from 11:30 - 1 p.m. Chairperson Gill will not be at the March meeting. Commissioner Ruiz will be in charge. Commissioner McCarran will not be at the next meeting either.

STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel reported that she has met with a woman who is opening an art gallery in Brentwood. It will be at the corner of Balfour and Brentwood Blvd., and will represent local artists. She introduced Diane Lando who is being recommended to the City Council as the new Poet Laureate. Ms. Burr-Siegel said that there should be a quarterly presentation at the March 28th City Council meeting, Commissioner Ruiz is the Ambassador. Arts issues will be before the City Council on February 28th, March 14th, and March 28th meetings.

REQUEST FOR FUTURE AGENDA IT EMS:
None given at this meeting. Items need to be turned in to Ms. Burr-Siegel at least 10 days prior to the meeting.

ADJOURNMENT:
Chairperson Gill adjourned the meeting at 8:48 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
Paste Minutes Here

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov