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Art Commission Minutes - June 28, 2006

ARTS COMMISSION
REGULAR MEETING MINUTES
June 28, 2006 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road

Brentwood, CA 94513

PLEDGE OF ALLEGIANCE: All stood for the Pledge of Allegiance.

ROLL CALL: Commissioners present: Barbara Guise, Ron Beatty, Catherine Perez, Sandra Gill, Jim Bryant, Saunie Fridley, Doreen Forlow, Patrick McCarran, Vivian Faye and Joe Trebino.
Commissioners absent. Deena Foley, Helen Myers, Annette Seabury Day, Greg Ruiz and Patricia Lacey-Rankin, Kermit Sveen.
Staff Present: Rebekah Burr-Siegel, Arts Manager.
Others present: City Counsel Liaison, Annette Beckstrand was present.

BELIEF STATEMENT: read by Commissioner Perez

PRESENTATIONS: None

CALL TO ORDER: Chairperson Sandra Gill called the meeting to order at 7:10 p.m.

AGENDA REVIEW: No changes to the agenda.

CITIZENS COMMENTS: None

CHAIR COMMENTS:
Chairperson Gill mentioned that the Contra Costa County Arts Commission has provided a free mural workshop for teachers throughout the County. She has called the Contra County Arts Commission as a result of receiving this information from Arts Manager Rebekah Burr-Siegel. They will be doing at least three murals on the Edna Hill campus, and she would like to invite any artist or teacher to become involved in this project. She said they had some great ideas regarding the Art, Wine and Jazz Festival that the kids and teachers could be involved in as well.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of May 24, 2006
2. Accept monthly budget report (R. Burr-Siegel)
3. Accept monthly report from Executive Committee (S. Gill)
4. Accept monthly report from Public Art Committee (G. Ruiz)
5. Accept monthly report from Literary Arts Committee (R. Beatty)
6. Accept monthly report from Arts Manager (R. Burr-Siegel)
7. Accept monthly report from the Performing Arts Committee (R. Beatty)
8. Accept report from Volunteer Committee (V. Faye)
9. Accept resignation from Kermit Sveen (S. Gill)
10. Clarification of public art selection process (G. Ruiz)
11. Accept City Amphitheater Fact Sheet (C. Bronzan)
12. Accept Report on Ethics Training status for Arts Commissioners (R. Burr-Siegel)
13. Accept Travel/Expense Policy (R. Burr-Siegel)
14. Accept Curatorial Duties for the Technology Center Gallery (S. Gill)
Commissioner Trebino pulled Item 2. MSC Trebino/Beatty to approve Items 1 and 3 through 14.

2. Accept monthly budget report (R. Burr-Siegel)
Commissioner Trebino asked if the budget for the 2006 Art, Wine, & Jazz Festival could be included in this monthly report. Ms. Burr-Siegel said she will ask the accountant to include the 2006-2007 budget in the next month’s packet. Commissioner Bryant wanted to know where in the budget he could locate the $5,000 which was allocated for the consultant to put the survey together. He wanted to know where the other $6,497.00 is coming from. Ms. Burr-Siegel said this is coming from the general Art budget. He then wondered if they would then be under-budgeted. He asked if she knew what postage costs were and she said it was exactly $3,724. Other costs for the survey were discussed. Whatever reserve is left at the end of the fiscal year will be used for these costs. MSC Trebino/Beatty to approve Item 2.

OLD BUSINESS
15. Approve the public art concept and design for two parks in the Rose Garden by Laurel True (G. Ruiz)
Chairperson Gill introduced Art Manager Burr-Siegel who gave the presentation for Ms. True who was in Ghana. Ms. True did the preliminary presentation to the Commissioners some months ago. She had to come up with a new proposal because she was given a different sites than originally requested. The new concept was designed for the Kaleidoscope and Rainbow’s End, two parks in Rose Garden. Ms. True’s mosaic seating is reflective of both parks, Kaleidoscope includes kaleidoscopic patterns on the benches and the Rainbow’s End visually depicts the scientific cause of rainbows (sunlight bouncing off water droplets. Samples of colors, designs, and layout were offered for the Commissioners to examine.

(Commissioner Faye arrived at the meeting at 7:15 PM)

Questions regarding maintenance and upkeep were discussed. Commissioner Beatty discussed why the PAC approved the project. MSC Trebino/Forlow to approve the project.

(Councilmember Beckstrand arrived at 7:21 PM)

16. Consider recommendation(s) regarding the Brentwood Art, Wine, & Jazz Festival (Centipede Assoc.)
Copies of the three finalist’s festival logos were presented by Commissioner Beatty who said they had received thirty entries. The winners have been notified and they have been thanked for their participation. The artists have been asked for their permission to post their entries in the juried art exhibition hosted by Discover Art League at the event. He said that the examples demonstrate a whole new direction the festival is going this year, more youthful and full of vitality. The festival posters will be put up around town immediately after the Cornfest. All Commissioners agreed that the art was very good and enthusiastically approved the choices.

There was a discussion about whether or not to use the old banners from “A Day in the Park” to advertise this year’s festival. Commissioner Trebino is checking on cost for new banners. Instead of installing the old banners, it was suggested by Commissioner Beatty that these new artist’s rendition would be posted around town in different sizes to advertise the event. Chairperson Gill wondered if it might be a good idea to put up the old banners to show this as the new transition, noting that this is the same festival, but with a new theme. There was considerable discussion on this idea. Commissioner Forlow suggested instead of using the old banners, to make a note on the new posters that this is what was formerly known as the Day in the Park. Commissioner Beatty will look into costs for changes indicating the transition from the old festival to the new Art, Wine and Jazz Festival. MSC Forlow/Guise to not put up the old banners, and in lieu of that post signs, posters, etc. with the new logo acknowledging that this is the festival that replaces the previous Day in the Park with the comment that the Centipede Association decide how to word and place the transition comment on the new logo posters.

Commissioner Beatty reported that at the present time they have six applications for art vendors. He said they are coming in slowly, the cut-off date is July 17th. If they don’t have enough vendors by that time he and Commissioner Fridley they will go out and follow up on invitations to bring in more vendors. He mentioned that little has been done regarding obtaining sponsors for the event. Aaron Brothers has promised $2,000, and they will concentrate on sponsors soon. These two items, more vendors and sponsors are the most important things to concentrate on now. Commissioner Beatty said they will start pre-selling the wine glasses. They will be sold for $5 prior to the festival and $6 at the festival. Commissioner Barbara Guise said she has sent out 500 postcards advertising the festival. Commissioner Beatty said he really needs help from all of the Commissioners to make this successful.

17. Consider Commercial Public Art Options for Distribution (G. Ruiz/R. Beatty)
Commissioner Beatty discussed this item saying he really wants to move ahead on this item and not wait until the end of the summer. Chairperson Gill and Commissioner Beatty gave some history on the subject of commercial public art in the City. Currently we are receiving the percent for art from residential construction and construction for the City, nothing is required for commercial projects. Chairperson Gill would like to see art everywhere in the city, not just in residential areas. Commissioner Trebino/Beatty that the Commission move ahead on this item as soon as possible.

Rebekah Burr-Siegel explained the next step: the Executive Committee would meet with City staff to present their plan to them.

(Commissioner McCarran arrived at 7:50 PM)

18. Consider Programmatic Planning Committee’s recommendations (J. Bryant)
Commissioner Bryant said that the original date he thought was available for this committee is not. Therefore, the committee will meet again and plan where they are going regarding program planning or a workshop. It will probably will not occur in July, more likely to happen in August or later. He will contact all of the Commissioners by email on results of meeting and plans.

NEW BUSINESS:
19. Consider budget allocations for the Commission received on artwork sales from the Technology Center (S. Gill)
Chairperson Gill read the Curator’s recommendations which were previously reviewed by the Executive Committee and are being brought before the Commission for consideration. Commissioner Bryant moved the approval of the recommendation. Commissioner Forlow seconded this motion. There then followed discussion of this recommendation among the Commissioners and City Councilwoman Beckstrand. At this point Councilwoman clarified what the recommendation is and how it should read since she was a participant in the meeting with Curator Weber and Craig Bronzan, Director of Parks and Recreation. She amended the first bullet, third line to read: “Any money that is not spent will be placed in a separate art account so it can be used for special shows like Diego Rivera.” She amended the second bullet as follows: “The curator is recommending that featured artists pay the 30% commission unless there are special circumstances that will be determined by the Curator and presented to the Arts Commission Chair for consideration. Gallery account is to be defined as the money to be used to purchase art for a gallery to be built in the future”. She explained that this is her recommendation from participating in the meeting. There was some discussion on this point. Commissioner Bryant said he would be happy to add this change to his motion. MSC Bryant/Guise to approve the recommendation with Councilwoman Beckstrand’s changes and amended his motion to include this.

CITY COUNCIL UPDATE:
City Councilwoman reported that Police Chief Davies is retiring in October. The recruitment process has begun. She plans to work with X-Comm+3 on commercial public art process. She discussed the upcoming “Streets of Brentwood” project and the recent workshop for redesigning Brentwood and the overwhelming support of an art center. The art promenade she has mentioned in the past is coming closer to being brought to the Arts Commission.

COMMISSIONERS COMMENTS:
Commissioner Bryant expressed his pleasure of Councilwoman’s comments on the workshop. He was present at the workshop along with Commissioners Faye and Guise. He encouraged all Commissioners to attend these workshops. He will be gone for 7-8 weeks after July 31st and unable to attend these meetings. He expressed his appreciation of former Commissioner Sveen whose resignation was approved earlier in this meeting. He was an excellent Commissioner and acknowledged his work with the Commission.

Commissioner Trebino asked about the status of the public art map.

Commissioner Guise commented on the ethics training and that it was available through Tri-Delta Transit. Arts Manager Burr-Siegel said this will be coordinated through the City Attorney office. Commissioner Guise said the City Council dropped the ban on a multi-plex theater, it can now go anywhere in Brentwood. She asked when the results of the survey would be given to the Commission and also if there were divided opinions in a household with one survey, how could they respond. Arts Manager Burr-Siegel said they could respond on-line individually so both opinions were heard.

Commissioner Forlow said that she was sorry to see Commissioner Sveen leave and that she is willing to work on the festival.

Commissioner McCarran commented on an exhibition in Denver called “Bodyworks”.

Chairperson Gill said she wants to see more art out on the streets, wants people to come to them with ideas. She would like to see more art visible in the community.

STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel said that she was glad to see that three of the Commissioners attended the workshop for the city facilities. She said they have received 191 surveys back, 103 on the website and 88 hard copies in the office. She said that the question regarding artist that are also Commissioners has been answered by the City Attorney and that as long as the Commissioner participating in the art events has nothing to do with the judging, there is no problem in them exhibiting and selling their art at the events. She also said that Carol Jensen of the Friends of the John Marsh House, spoke with her and wants to do a painting event at the John Marsh House. She said that State Parks will allow access to 20-25 artists and possibly some press people to promote this event.

REQUEST FOR FUTURE AGENDA ITEMS:
Map of artwork in city
Discussion of selection committee for cultural arts
Update on commercial art

ADJOURNMENT: Chairperson Gill adjourned the meeting at 8:30 pm.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov