REGULAR MEETING MINUTES
October 26, 2005 at 7:00 p.m.
Brentwood Education and Technology Center
101 Sand Creek Road
Brentwood, CA 94513
PLEDGE OF ALLEGIANCE:
All stood for the Pledge of Allegiance.
Commissioners present: Chairperson Bryant, Commissioners Ron Beatty, Jim
Bryant, Vivian Faye, Doreen Forlow, Saunie Fridley, Sandra Gill, Barbara
Guise, Helen Myers, Chris Robinson, Greg Ruiz, Kermit Sveen and Joe Trebino.
Commissioners absent: Patrick McCarran, Deena Foley and Patricia
Staff present: Rebekah Burr-Siegel, Arts Manager and Craig Bronzan, Parks
and Recreation Director and William Weber, Curator. Annette Beckstrand,
Councilmember was also present.
CALL TO ORDER:
Chairperson Bryant called the meeting to order at 7:00 p.m.
Arts Manager Rebekah Burr-Siegel requested moving Item #11 under New
Business up ahead of Old Business. Ruiz/Gill MSC to move item #11 ahead in
the agenda, before Old Business as scheduled.
1. Approve minutes of regular meeting of September 28, 2005
2. Accept monthly budget report and motions for purchases (R. Burr-Siegel)
3. Accept report on Marsh Creek clean-up (R. Burr-Siegel)
4. Accept monthly report from A Day in the Park Committee (C. Robinson)
5. Accept report on Volunteers (V. Faye)
6. Accept monthly report from Public Art Committee (S. Gill)
7. Accept monthly report from Arts Manager (R. Burr-Siegel)
8. Accept update Arts Commission roster (R. Burr-Siegel)
Trebino/Beatty MSC the acceptance of the consent calendar as presented.
Commissioner Faye arrived at 7:05 p.m. Commissioner Guise arrived at 7:09
p.m. Commissioner Fridley arrived at 7:10 p.m.
11. Approve public art concept and design for Siena Village and A. F. Evans’
Senior Care Facility (S. Gill)
Commissioner Gill introduced the presenters for this proposed art project at
the Siena Village. They were Ene Osteraas-Constable of Wowhaus and Matt
Beinke representing Blackhawk Services Company and A. F. Evans. This is a
new development located at the corner of the Highway 4 Bypass and Balfour
Rd. Ms. Osteraas-Constable described the proposed theme of “Tuscany”. She
offered material samples of tiles that will be on benches, tables and a
fountain. They will represent an agricultural theme of peaches, olives,
grapes, and acorns as indigenous to this area. She explained how these tile
art motifs will be used at the entryway, in the courtyard and also at a
fountain dining courtyard. This art concept has already been approved by the
Public Art Committee. A proposed tower project was discussed by Mr. Beinke
and the fact that at this time this is an optional component.
Chairperson Bryant wondered if some art could be considered for this sound
wall. Mr. Beinke said that they have no purview over the soundwall. The
Bypass Authority oversees the soundwall. Council Member Beckstrand suggested
bringing ideas for art on sound wall to the Bypass Authority. She said ideas
as well as funding possibilities would need to be a part of this if they
should to do this. Gill/Robinson MSC to accept the project as presented.
9. Update on CityRead (L. Roudman)
Mr. Roudman was not present however Ms. Burr-Siegel gave copies of the
selected book, Daughter’s Keeper, by Aylet Waldman to all of the
Commissioners. It was noted that the books have already been distributed and
many have been returned with bookmarks showing the readership numbers. Also,
the author, Ms. Waldman had visited the community to give a public meeting
on her book. The Arts Commission was not notified of the date change for the
10. Accept community survey proposal from Jamie McCreary (R. Burr-Siegel)
Ms. Burr-Siegel presented this subject as Ms. McCreary is out of the
country, but will be back in November to start working on the questions for
the survey. She said one of the ideas was to use the Oct. 24th workshop and
the upcoming one on Nov. 7th to provide questions for the survey.
Chairperson Bryant questioned phase 1, points three and four of the survey
proposal. On point three he wondered who the selected Arts Commissioners
would be, Ms. Burr-Siegel said it would be up to the Executive Committee. On
point four he wondered how the distribution would be handled. Commissioner
Guise suggested using the water bills for this, along with other suggested
media. Commissioner Trebino said it should also go on the website. There
were comments by Councilmember Beckstrand on how to utilize the water bill
mailing list. She told them who to contact at the City to achieve this. Ms.
Burr-Siegel will follow up on this. There was some continued discussion on
how to reach all in the community with this survey. Councilmember Beckstrand
suggested contacting the newspapers for a story on the survey and asking
people to watch for it in their mail. She also suggested some other ideas
such as promotions through dinners. Commissioner Guise suggested the 110º
magazine and East County Times. Robinson/Beatty MSC moved to amend point
four in phase one, so it is clear the survey should go to every residency in
Brentwood, and that the survey be available on the website.
Chairperson asked if everyone was comfortable with the cost of $4980.
Commissioner Trebino said he felt this amount had already been included in
the budget where $5,000 had been allocated for the survey. Trebino/Beatty
MSC moved to accept the survey with the inclusion of the changes to point
four in phase one.
12. Appointment of Nominating Committee for 2006 Vice Chair Appointment
Chairperson Bryant asked if there were any volunteers to serve on the
committee to nominate the new Vice Chairperson. Past Chair Trebino
volunteered to serve on this committee. The Nominating Committee will
consist of Chairperson Bryant, Vice Chairperson Gill and Past Chair Trebino.
13. Discuss the December 31, 2005 term expirations for four commissioners
Chairperson Bryant said that the Commissioners Beatty, Fridley, McCarran and
Gills’ terms expire on December 31. They need to reapply if they wish to
continue on the Commission. Applications were distributed and need to be
submitted to the Arts Manager by November 7. 2005. They will be voted on at
the November 16th meeting and will go to City Council on December 13. This
is the same meeting where the Arts Commission Chair offers the Year-in
Review to the Council.
Commissioner Forlow arrived at 7:50 p.m.
There was a discussion of how to recruit others to the Commission, to add to
the ethnic diversity of the Commission, so it better represents the
demographics in the community. Some applications did not get handed over to
the Arts Manager for distribution to the Executive Committee. Chairperson
Bryant said he has looked into this and Ms. Burr-Siegel has also followed up
on this matter. The City Clerk will be sending a letter of apology to the
applicant for stating there were no openings and an update of the openings,
also posted on the website for all interested parties. Discussion of whether
or not excused or unexcused absences are in the By-laws followed. Several
thought it was three, decision as to what is excused was also questioned.
14. Accept public art guidelines. (R. Beatty)
Commissioner Beatty referred to the Public Art Guidelines included in each
packet. Commissioner Ruiz said these were the same as the copy included in
each Commissioners handbook. Discussion revolved around adding a
percent-for-art on commercial properties to the ordinance. Mr. Beatty would
like to have commercial buildings included in this document. He asked
Commissioner Beatty if he would like this subject to be on the agenda for
the next meeting. Commissioner Beatty said that he definitely would like
this subject placed on November’s agenda. Robinson/Faye moved to accept a
review of the Public Art Guidelines as presented by Commissioner Beatty.
CITY COUNCIL UPDATE:
She mentioned a brief conversation she had previously with Curator Weber on
art that may be made available for the Tech Center Gallery. She wondered
where this art could be placed and had questions as to its safety and care
if it is received. Mr. Weber thought it could be hung in the gallery near
one of the reception desks. Chairperson Bryant thought this is an item that
should come forward at the next meeting. She also commented on the question
of a percentage for commercial building from the developers. She said there
are a lot of questions that need to be resolved before this comes before the
City Council. She added that she had given assignments and wondered whether
or not those had been completed. Ms. Burr-Siegel reported that she has the
materials she agreed to collect. She asked that this not be rushed into.
Chairperson Bryant said he will call a meeting of this Committee and for a
response to her questions prior to the November meeting, he will then decide
if the subject should be on the November meeting agenda. Director Bronzan
will be included in this meeting, other members will be Commissioners
Beatty, Councilmember Beckstrand, Arts Manager Burr-Siegel and Tommy
Councilmember Beckstrand noted her concern regarding absent Commissioners as
she felt it conflicted with the unity required for the Commission to work
effectively. She expressed disappointment in the turn-out of Commissioners
at the recent workshop. She hoped that the rule regarding excused or
unexcused absences will be firmed up and that Commissioners will make a
strong commitment to be at all meetings if possible. She also expressed
concern that Commissioners be involved in all Commission sponsored events
such as the workshop.
She added that Britton Swisher the Mayor’s son is in remission and doing
Past Chair Trebino said that he enjoyed the Day in the Park. He said it was
an excellent function, the artists seemed happy and made money, the wine and
beer people were happy as well and did well financially. The music was
great, although the Commission did not make as much as they had wished to,
he felt it was the stepping stone to future events. Commissioner Fridley
handed out the financial report on the Day in the Park which indicated a
loss of $7,286.84. Some were disappointed in the food booths and knew that
local people had not been contacted to have booths. Commissioner Beatty said
that those there did a good job and worked hard. Commissioner Faye said she
enjoyed the entire event and felt it was a great learning experience for
Commissioner Sveen said to mark calendars for December 4 for the Sing Along
Messiah at 4:00 pm at Liberty High School, also on November 19 for the
public rehearsal, this will be from 10 am to 12 noon. There will be a
volunteers meeting directly after the rehearsal. Commissioner Forlow said
she didn’t attend Day in the Park. She said she volunteered for two
committees and was never called to participate in anything. She said the
previous year she had to almost beg to participate. She felt this not right
when she was a willing volunteer. She also enjoyed the workshop on Monday
night. Commissioner Guise commented on the Day in the Park also, she felt
the music was really wonderful, but felt it unfortunate that there were not
enough vendors, which was the only criticism she had heard. She was very
disappointed in the two food vendors, she would have hoped that local food
vendors should have been invited. Commissioner Myers said her question was
also why the two food vendors were from out of town. Chairperson Bryant made
some further comments regarding the event and said that he and Director
Bronzan will be meeting to discuss some of the concerns expressed through a
reviews and will have some suggestions at a future meeting regarding the Day
in the Park.
STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel notified the Commissioners that the November Public Art
Committee meeting has been canceled and will meet on December 13 which will
be a busy night because the Arts Commission’s year in review will be on the
City Council’s agenda as well as the re-appointments of the Commissioners
mentioned earlier and two public art projects are on the agenda that evening
as well. She hoped all who are available will attend the meeting at 7 pm in
the Council Chambers.
She said that Pam Beatty had called her, Mary Jane Barnes’ daughter-in-law,
and she is donating several of Mary Jane Barnes books to the Art Commission.
Curator Weber reminded everyone of the opening reception for Lawrence
Ferlinghetti will be on Wed., November 2nd.
Commissioner Ruiz commented on Visual Arts Committee and that they have six
artists so far for the rotating art show in various local offices.
Commissioner Guise said they should all recognize their curator, Bill Weber
who has been the moving force of the Art Commission and responsible for
bringing such outstanding talent into the community.
REQUEST FOR FUTURE AGENDA ITEMS:
Curator Weber- placement of art
By-Laws - excused absences
Commercial percentage for art (if prepared)
Day in the Park (time line)
Calendar for new year
Chairperson Bryant adjourned the meeting at 8:45 p.m.
Betty Jo Whincup