REGULAR MEETING MINUTES
March 23, 2005 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513
CALL TO ORDER:
Chairperson Jim Bryant called the meeting to order at 7:02 p.m. Chairperson
Bryant recognized the new Art Commissioner Vivian Faye.
PLEDGE OF ALLEGIANCE:
All stood for the Pledge of Allegiance.
Chairperson Bryant asked for the roll call. Commissioners present along with
Chairperson Bryant were as follows; Commissioners Ron Beatty, Doreen Forlow,
Barbara Guise, Patricia Lacy-Rankin, Helen Myers, Greg Ruiz, Vivian Faye and
Joe Trebino. Commissioners absent at roll call were Chris Robinson, Kermit
Sveen, Deena Foley, Patrick McCarran and Sandra Gill.
Staff present: Arts Manager Rebekah Burr-Siegel, and Lisa Smith,
Administrative Assistant. Also present were Lloyd Dinkelspiel, Roger Miller,
Stephanie Birch, Lisa Cooperman and Annette Beckstrand, Councilmember and
liaison to the Arts Commission.
Commissioner Saunie Fridley arrived at 7:04.
1. Approve minutes of regular meeting of February 23, 2005.
2. Accept monthly budget report and motions for purchases (T. Clark)
3 Accept monthly PERFAC report (K. Sveen)
4. Accept monthly Literary Arts report (R. Beatty)
5. Accept monthly Art for Art’s Sake report (P. Lacy-Rankin/G. Ruiz)
6. Accept monthly Community Relations Report (D. Foley)
7. Accept monthly Day in the Park Art and Wine Festival Report (C. Robinson)
8. Approve Day in the Park Art and Wine Festival Responsibilities Agreement
Chairperson Bryant recommended pulling Item 2 and to table this item until
the next Commission meeting. Ms. Burr-Siegel recommended pulling Item 6
until Commissioner Foley is present. Commissioner Guise asked about pulling
Item 8 for further explanation. Commissioner Guise moved to approve Items 1,
3, 4, 5, and 7. There was no second to this motion. Commissioners then moved
to table Item 2, and pull Items 2, 6 and 8 at this time from the agenda.
Motion seconded by Commissioner Trebino, motion carried unanimously.
Ms. Burr-Siegel explained Item 8, the Responsibilities Agreement, which was
the result of a meeting with Commissioner Robinson and the Executive
Committee in which Commissioner Robinson said she would continue to be the
director of the Day in the Park. She will have first right of refusal for
years 2005, 2006 and 2007. The balance of the item is approving the
responsibilities of the director, each of the subcommittees and their
chairs. Commissioner Guise expressed her concerns about the expenses, which
Mel Eckerstrom, had paid for in planning the event. Commissioner Trebino
said that the Commission would receive the fees for the booths and that
should cover most of the expenses. There was some further discussion of this
subject. Beatty/Trebino MSC to approve item 8.
9. Approve “Cloud Park” public art concept for Rose Garden (Public Art
Ms. Burr-Siegel introduced Ms. Cooperman who had returned to the Commission
meeting to respond to questions, from the February meeting. She brought a
team including the developer and landscape architect... Ms. Cooperman
introduced the people with her and described their responsibilities on the
project. She described the project and the water feature involved. She
discussed the water quality and design for mitigating the problems of
Brentwood’s particularly hard water. The type of water systems was
explained. Commissioner Ruiz asked if this satisfies the art element
responsibilities for the Pulte Rose Garden Development. Ms. Burr-Siegel said
this is only a part of the requirement. Commissioner Beatty responded that
he liked the concept, but not the location. He felt public art should be at
the entrance. There was further discussion regarding public access to the
park. Commissioner Forlow suggested that there be signs indicating where the
various parks are located throughout town. Ms. Burr-Siegel said this is up
to the Parks and Recreation Commission, but felt it was a good idea. The
theme throughout the whole development is “roses”.
Commissioner Foley arrived at 7:31 p.m.
Maintenance of the water feature and was discussed. The Lighting and
Landscape District fees will cover the costs of cleaning the surface on an
annual basis. Councilmember Beckstrand said she hoped that the water feature
would be active year round and not closed in the colder months. The annual
maintenance program will take approximately 48 hours. Trebino/Ruiz MSC to
accept the public art concept “Cloud Park”.
6. Accept monthly Community Relations Report (D. Foley)
Commissioner Foley handed out the Community Relations report and the
proposed new website design to the Commissioners. Chairperson Bryant asked
if she had considered the costs of suggested items. Commissioner Foley said
she would appreciate assistance on this issue. Discussion of what can and
cannot be done in the web designs according to city regulations. Bryant/Ruiz
MSC to approve Item 6.
10. Discussion of 2004/2005 Budget (J. Bryant)
Chairperson Bryant explained why he pulled agenda item 2. He said he had
spent some time discussing this with Ms. Burr-Siegel and Tina Clark,
Accountant II. He feels it will take some time to go through this as he is
getting different information from discussions with Director Bronzan,
Accountant Clark and Ms. Burr-Siegel. He discussed issues of Art Manager’s
salary and other items identified to spend money out of the budget. Although
he has gotten some varying figures, based on his last discussion with Ms.
Clark, he says there is a total of $76,000 until the end of the fiscal year.
$24,009 is earned money from the Day in the Park fund reserve. In reality
they then have only $52,000. Only the Day in the Park fund reserve rolls
over to 2005/06. Commissioner Ruiz is concerned about the rollover money.
There was discussion of funds available and requirements along with the Arts
Manager’s salary. There was discussion about the funds received from the
public art ordinance for salary and other personnel related costs.
Councilmember Beckstrand clarified some of the specifics of the funding for
the Commissioners in respect to the budget and the Arts Commission’s
relationship under the umbrella of the Parks and Recreation Department.
Commissioner Guise questioned where funds come from for salary of Lisa
Smith. The response was that the Parks and Recreation Department pays 100%
of her salary, however she is assigned to the Arts Commission for 25% of her
11. Discussion of 2005/2007 Budget (J. Bryant)
Chairperson Bryant explained the budget for 2005/2007 and opened up the
topic for discussion. Ms. Burr-Siegel explained grants that are being
pursued for the movies in the park. Commissioner Guise also questioned where
money was coming from for expenditures for Day in the Park. Chairperson
Bryant said this is seed money coming from previous revenue and the
Commissioner Foley asked what she was expected to project as her budget for
the Community Relations Committee. Chairperson Bryant said she could confer
with Commissioner Ruiz and project some figures. They then retired from the
meeting to put together these figures (at 8:25 p.m.). They will return to
the meeting later for approval. Discussion of this issue then suspended
until they return with projected budget.
12. Discussion and identification of businesses who are Friends of the Arts
Chairperson Bryant discussed bringing in businesses that support the Arts.
Included in each agenda packet were suggestions of some local businesses to
consider becoming contributors as “Friends of the Arts”. He then asked
Commissioners to brainstorm this idea. Commissioner Beatty said some of
these have already been contacted and wanted to make sure actions are not
duplicated. There was a question about the Art Society, and their fund
raising role for the Arts Commission? Chairperson Bryant asked that each
Commissioner complete their forms and return them to him.
11. Discussion 2005/07 Budget (J. Bryant)
Commissioners Foley and Ruiz returned to the meeting with the Community
Relations Committee budget Commissioner Foley said they want to budget
$1,000 to print brochures, and $1,000 for printing a newsletter - a
quarterly publication. The cost of postage needs to be included. There was
discussion regarding the newsletter. Suggestions included a flyer in the
water bill and the “Hometown News Chairperson Bryant then summed up the
budget request as $7,000 for FY 2005/2006 (with $5,000 budgeted for a
survey); and $2,000 for FY 2006/2007. Trebino/Faye MSC to refer this to the
appropriate budget personnel.
13. Discuss donation from Braddock and Logan (R. Burr-Siegel)
Braddock and Logan, a local developer, is conditioned to do some type of
public art, although the original development was planned prior to the arts
ordinance. The development is nearly complete, therefore they would like to
offer the Arts Commission $25,000 to meet this condition and have no
parameters regarding the funds. However, they do want to be informed what
the Arts Commission would plan to do with the funds. Ms. Burr-Siegel
suggested that this could fund the critters at Veterans Park. Other options
were considered. Guise/Trebino MSC to use the Braddock and Logan donation of
$25,000 to fund the “critters” at Veterans Park.
14. Discuss Commissioner’s time commitment and participation (J. Bryant)
Chairperson Bryant discussed the time required for committees and
subcommittees and asked for discussion on this issue. He asked for
suggestions Ms. Burr-Siegel suggested that the committees don’t necessarily
have to be made up of just Commissioners; they could include other members
of the community. Commissioner Forlow agreed and suggested reaching out into
the community more for assistance. There was further discussion and Vice
Mayor Beckstrand suggested asking the public what they would like to serve
on through the survey discussed previously. This could be handled through
the website as well. Chairperson Bryant asked the Community Relations
Committee to come back with suggestions at the next meeting.
15. Information regarding Cultural Arts Master Plan or Community Cultural
Plan (R. Burr-Siegel)
Ms. Burr-Siegel discussed the overall plan she had when she was hired. She
discussed the purpose of a Cultural Arts Master Plan. A description of a
Cultural Arts Master Plan was included in the agenda packet. She discussed
this plan with the Commissioners and stated that the City Manager is
interested in this plan and will be at the next meeting to further discuss
No new business brought before the Commission at this meeting.
CITY COUNCIL UPDATE:
Councilmember Beckstrand mentioned conversations she has had with Director
Bronzan and the City Manager about budgets and public art. She said that the
new City Manager is a public art advocate. She also mentioned the
goal-setting workshop that will be coming up in April. This should bring up
more feedback and ideas for the Commission.
Commissioner Guise reported that she has raffle tickets for the Arts for
Arts Sake event and is trying to get these out ahead of the event to sell
more tickets. She had tickets with her to give out to the Commissioners to
sell. She explained the procedure for the raffle. She gave out tickets. So
far businesses participating for prizes, are Grazies (dinners), Sweeney’s,
Weathervane, the Movie Theater and Delta Pure Water, also Commissioner Guise
is giving a prize as well. The Wine Store and Not Native are participating.
Tickets were given to the Commissioners as they left the meeting.
Commissioner Ruiz welcomed the new Commissioner, Vivian Faye, and also Lisa
as a great addition to the staff. He also had flyers to pass out to the
Commissioner Foley welcomed Commissioner Fay and thanked Commissioner Ruiz
for his help with the budget.
STAFF REPORT AND COMMENTS:
Ms. Burr-Siegel read the proclamation read by the Mayor at the March 22nd
Council meeting for April, National Poetry Month.
REQUEST FOR FUTURE AGENDA ITEMS:
Chairperson Bryant adjourned meeting at 9:09 PM.
Betty Jo Whincup
(Minutes taken by Lisa Smith)