REGULAR MEETING MINUTES
November 17, 2004 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513
CALL TO ORDER: Chairperson Joe Trebino called the meeting to order at
PLEDGE OF ALLEGIANCE: All stood for the Pledge of Allegiance.
ROLL CALL: Commissioners present as follows: Jim Bryant, Helen Myers,
Greg Ruiz, Chris Robinson, Doreen Forlow, Barbara Guise, Saunie Fridley,
Patricia Lacy-Rankin, and Kermit Sveen. Commissioners absent at roll call
were Patrick McCarran and Ron Beatty. Ron Beatty was an excused absence.
Staff members present were Arts Manager, Rebekah Burr-Siegel and Lt. Kevin
King. Also present were Bill Weber, Curator; Leonard Roudman, Head
Librarian, and three members of the public.
Chairperson Joe Trebino welcomed the new Commissioner Patricia Lacy-Rankin
as a new Commissioner.
Arts Manager, Rebekah Burr-Siegel requested moving Item 12 under New
Business up on the agenda as soon as soon as the presenters arrive. Forlow/Bryant
MSC that Item 12 be moved up on the agenda.
Citizen Debbie Elkins asked to speak. She addressed the changes to the Day
in the Park; she had heard that it was to be changed to make it more like
the Cornfest. She opposed this idea since she likes the format, and the more
casual atmosphere. She likes the Victorian theme and has invested in a
costume to follow the theme. She enjoys the vendors and has been a volunteer
for the past festivals.
Commissioner Deena Foley arrived at 7:10 p.m.
Curator Bill Weber arrived at 7:12 p.m.
The next citizen to speak was Chris Vanderheist. She lives in Antioch but
volunteers to work at the Day in the Park each year. She is impressed with
how the event has grown and thinks the vendors had improved this year over
the previous years. She does not want it to change from the small town
Next was Cathy Decker in favor of the Day in the Park remaining the way it
has been. She likes seeing the artists and getting to know them. She felt
families enjoy dressing up.
1. Approve minutes of regular meeting of October 27, 2004.
2. Accept monthly budget report and motions for purchases (R. Burr-Siegel)
3. Update on CityRead event. (R. Burr-Siegel/Leonard Roudman)
4. Update on Performing Arts Committee (K. Sveen)
5. Update on open mike reading event on October 28, 2004. (R. Burr-Siegel/K.
6. Update on arts education programs in the Activities Guide. (R.
7. Approve the reappointments of Jim Bryant, Doreen Forlow, and Greg Ruiz
Commissioner Sveen asked to pull Item # 4 from the Consent Calendar.
Robinson/Guise MSC approval of the Consent Calendar with the removal of Item
4. Update on Performing Arts Committee (K. Sveen)
Commissioner Sveen presented materials from the Performing Arts Committee (PERFAC)
and events coming up in December: the Poet Laureate Farewell Event, on Dec.
3rd at 7:00 pm at the Community Center. The other item he wished to mention
is the Sing-Along Messiah on December 4th. There will be ten soloists,
nearly a full orchestra, and refreshments at intermission. He also said he
would like to have volunteers. Commissioner Sveen said the scores will be
sold for $10 and the proceeds to go to the Liberty High School and the Arts
Commission. If the scores are returned the money will be returned. Manager
Burr-Siegel also mentioned that the Christmas at the Biltmore production is
being put on by the Resurrection Ministries, they will performing at 2:00
and 7:30 on December 4th. Chairperson Trebino called for a motion to approve
Item #4. Robinson/Lacy-Rankin MSC approval of Item #4.
8. Consider recommendations for Day in the Park (Executive Committee)
Chairperson Trebino prefaced this discussion by asking all of the
Commissioners to read the recommendations of the Executive Committee for the
Day in the Park. He also told the citizens present that the Executive
Committee never intended to change Day in the Park to the same type of event
as the Cornfest. The Chairperson opened up the meeting to questions and
comments regarding the recommendations. Questions from Commissioners
regarding the vendors, Victorian theme and banners. Chairperson Trebino said
that the Victorian theme will not go away completely, but new banners in a
more creative style will be interspersed with the original banners. The
event will focus more on the art and wine. The Victorian couple will still
be featured in selective areas. Commissioner Gill thought there should be
provisions for those who might enjoy non-alcoholic beverages, more
affordable types of hand-crafted art, and possibly Christmas items could be
featured. Commissioner Robinson agreed, but felt that they have to be
selective, as did Commissioner Guise. Other Commissioners felt the juried
process was important for the festival. Commissioner Forlow agreed on the
idea of things that would carry a Christmas theme and also suggested Italian
sodas. She would like to see more people from the community able to
demonstrate their art. Chairperson Trebino asked Commissioners to think
about sub-committees they would like to co-chair or participate on. Sveen/Forlow
MSC acceptance of the recommendations from the Executive Committee.
Chairperson Trebino said there will be a subcommittee formed to work on
these suggestions and changes.
9. Discussion of Saturday Art Gallery openings and 2005 schedule (R.
Ms. Burr-Siegel stated on the current hours of the gallery (second Saturday
of each month from 1 to 5 pm). She asked the Commissioners for their
feedback as to the traffic at those times? Do they think it should be open
more hours or less? There was a considerable amount of discussion on this
issue and how to gain more attendance at the gallery if it is open and also
the consideration of holding it open by appointment only. The problem with
the gallery is that it is not strategically located to attract a normal flow
of traffic. Commissioner Bryant said that eventually he feels there will be
advertising media in the community to bring people into the gallery, however
he does feel that is not happening now and probably the gallery should be
closed on Saturdays at this time. Bill Weber said he does open the gallery
by appointment at the present time. Guise/ Ruiz MSC moved that starting in
January, the gallery be open by appointment only on a trial basis January
through June and then readdress the situation.
12. Approve public art design concepts for the new Police Station (Public
Ms. Burr-Siegel gave a brief background of the project. This is the first
building including public art in its project, although it was not
conditioned to do so. Bill Weber passed around a copy of the proposed design
for the Community Room, which will be done in two walls. The first is of a
scene from Brentwood circa 1955. It has a 1955 police car, with a small boy
giving a ticket to the police officer who is parked the wrong way. There
will be citizens active in the community in 1955, walking around in the
background. The murals will be rendered in a Norman Rockwell style. He will
do further research on some items shown in the picture. The second mural
will be a history of the Brentwood architecture, starting with the John
Marsh home all the way to the present, ending with the new police station.
Ms. Burr-Siegel said both the Police Chief and Lt. King have been very
supportive of the project. Lt. King said although they are very much in
favor of the artwork proposed, both projects are contingent upon the project
having enough money in the budget to fund for the art.
Commissioner Patrick McCarran arrived at 7:55 p.m.
Scott Donahue, a Bay Area artist doing the external public art element on
the new police headquarters building. He presented his design concepts which
will be secured to the exterior walls of the front of the new Police
Department Building. Each oval is 6 feet tall by 9 feet wide, twice life
size high relief sculptures that will flank the building’s entrance. One
sculpture depicts a police officer offering handshake to a group of young
people, and the other shows an officer holding the hand of a baby, in a
front baby carrier with grandparents in the background. There is ethnic
diversity depicted, and with both male and female police officers. The
reliefs will be constructed of a special concrete and about installed 15
feet from the ground. He explained the placement and how they will be
manufactured. There was some further discussion and questions from the
Commissioners. Bryant/Ruiz MSC the acceptance of the art proposals for the
new Brentwood Police Building.
10. Election of Arts Commission Vice-Chair. (Nominating Committee)
Chairperson Trebino said the Vice Chair will serve for one year and then
step up to the position of Chair the following year. Vice Chairperson Bryant
will become the Chairperson for the upcoming year, starting in January 2005.
The Nominating Committee has met and nominated Sandra Gill as the Vice Chair
for 2005. Guise/McCarran MSC approval of Commissioner Gill as Vice Chair for
the year 2005.
11. Public Art in private residential developments. (R. Burr-Siegel)
This item was presented because Commissioner Ruiz had asked which
residential developments were to include public art and which were not. The
list of private residential projects slated for public art was included in
each Commissioners packet and presented by Ms. Burr-Siegel. She also
reported that Pulte Homes’ Rose Garden development has paid approximately
$10,000 to date which is their 20% of four tenths of one percent to cover
the admin fee. Commissioner Ruiz still questioned the details of the
ordinance and asked where the percentage was specified. It was noted that
the ordinance in question was written by Commissioner Beatty who is
currently out of town. Ms. Burr-Siegel confirmed that she would find the
answer and supply it to Commissioner Ruiz.
13. Select two Commissioners to serve on Artist Pool Selection Committee.
Ms. Burr-Siegel explained the reasons for selecting two Commissioners for
the Artist Pool Selection Committee. The artist pool will remain active for
24 months. Typically, the public art selection committee consists of
artists, Arts Commission or Public Art Committee members, community members,
and a project manager or architect. She asked for two Commissioners who
would be willing to serve on this selection panel. Commissioners Patricia
Lacy-Rankin and Greg Ruiz volunteered to serve on the panel. Commissioner
Saunie Fridley will serve as alternate.
14. Update on Arts Commissioner bios on website. (J. Bryant/R. Burr-Siegel)
Vice Chairperson Bryant said he would like all bios on file updated and also
would like to receive a bio for those new Commissioners who had not provided
one. The form was included the packets.
15. Discussion of San Francisco Shakespeare Festival (Performing Arts
Commissioner Sveen reminded everyone that in April 2004 the Commission
sponsored “Romeo and Juliet” performed by the San Francisco Shakespeare
Festival, it was an excellent production, but lightly attended at a cost of
$10,000. The SFSF has asked if the Commission wants to sponsor another
performance for 2005, “A Midsummer’s Night Dream”. The PERFAC decided that
they are not prepared to recommend spending another $10,000. They are
looking at other possibilities. Commissioner Foley has volunteered to
further research and will bring more information at the January meeting.
16. Approve calendar of regular meeting dates for 2005. (R. Burr-Siegel)
The calendar of meeting dates for the year 2005 was in the Commissioner’s
packets for approval. Guise/Sveen MSC approval of the 2005 meeting calendar
Chairperson Trebino asked Leonard Roudman who item was on the Consent
Calendar if he wished to make a comment. Mr. Roudman summarized CityRead. He
said there were approximately 500 people participated. Only 27 books were
returned unread, many of the books were read multiple times. He received
many positive responses to the CityRead and the culminating program.
CITY COUNCIL UPDATE: Vice Mayor Beckstrand was not present.
Vivian Fay, a new Brentwood resident and artist spoke briefly and said that
she was happy to be able to attend the Commission meeting.
Commissioner Bryant commended the PERFAC group on the Sing-Along Messiah.
Commissioner Foley urged those to attend the Sing-Along and also the
Christmas at the Biltmore. Commissioner Forlow thanked the PERFAC for
bringing the Sing-Along Messiah also. She asked about the movies in the park
committee. Commissioner McCarran is the chair of this committee, she thought
it would be great to read a book in the CityRead and then show the movie.
The Big Sleep would have been a good example of this idea.
Commissioner McCarran said that the Chamber of Commerce Marketing Committee
has established a large events sign that will go up in various parts of
town, announcing the upcoming events. The first will go up at City Park the
day after Thanksgiving. To advertise events, call the Chamber’s office.
Chairperson Trebino asked for a show of hands of those attending the retreat
this Saturday. He also thanked all of the Commissioners who had worked with
him this year. He felt what the Commission has done this past year has been
STAFF COMMENTS: None
REQUEST FOR FUTURE AGENDA ITEMS: None
ADJOURNMENT: Chairperson Trebino adjourned the meeting at 8:53 p.m.
Respectfully submitted by,
Betty Jo Whincup