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ARTS COMMISSION
REGULAR MEETING MINUTES
October 27, 2004 at 7:00 p.m.
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513

WORKSHOP
Prior to the regular meeting a workshop was held with a presentation by Arts Manager, Rebekah Burr-Siegel. 
The workshop consisted of a presentation of slides depicting a wide variety of examples of Public Art in city locations throughout the United States.

CALL TO ORDER:  Chairperson Joe Trebino called the meeting to order at 7:05 p.m.

PLEDGE OF ALLEGIANCE:  All stood for the Pledge of Allegiance.

ROLL CALL:
Chairperson Joe Trebino asked for the roll call, Commissioners present as follows: Ron Beatty, Jim Bryant, Helen Myers, Greg Ruiz, Chris Robinson, Deena Foley, Doreen Forlow, Barbara Guise and Kermit Sveen. Commissioners absent at roll call were Patrick McCarran, Saunie Fridley, Sandra Gill, and Patrick McCarran.

Staff members present: Arts Manager, Rebekah Burr-Siegel; Parks and Recreation Director Craig Bronzan, Also present: Bill Weber, Curator; Chelley Taylor-Dallara, Representative of Eckerstrom Productions.

PRESENTATION:
A. Presentation by Steve Kinsella of Brentwood Teen Theater
Mr. Kinsella introduced Brentwood Teen Theater’s excerpt of “You’re a Good Man Charlie Brown”. The actors were all local with the exception of one from Concord. 

Commissioner Sandra Gill arrived at 7:13 p.m.

CITIZENS COMMENTS:  There were no citizen comments at this time.

AGENDA REVIEW:

CONSENT CALENDAR:
1. Approve minutes of regular meeting of September 22, 2004
2. Accept monthly budget report and motions for purchases (R. Burr-Siegel)
3. Brown Act Requirements. (Craig Bronzan)
4. Update of CityRead event (R. Burr-Siegel)
5. Update on Performing Art Committee (K. Sveen)
6. Update on Mary Jane Barnes, Poet Laureate, farewell event. (K. Sveen/R. Burr-Siegel)
7. Approve recommendation to City Council for the appointment of Patricia Lacy-Rankin to the Arts Commission. (J. Trebino)

Commissioner Beatty moved the acceptance of the Consent Calendar, motion seconded by Commissioner Myers. Motion carried unanimously.

Commissioner Pat McCarran arrived at 7:16 P.M.

OLD BUSINESS:
8. Discussion of Day in the Park Art and Wine Festival (C. Robinson/R. Burr-Siegel)
Commissioner Robinson discussed how she felt the festival went this year and there followed a general discussion of the event and the surveys included in the packets. Some of the comments included the wine glasses, layout of the wine booths, better variety of wine selections, tee shirts, confusion with the tokens, music and entertainment. Chairperson Trebino said he feels if it is made clear that the Commission wants to become more involved it will be worked out better next year. All felt that the festival went well, but that there are always things that can be learned each year to improve it each year. 

Commissioner Bryant asked Commissioner Robinson as what she thought of the Day in the Park and to share her vision for the upcoming year (2005). Commissioner Robinson said that she enjoys most seeing the families strolling with their children and neighbors, meeting the vendors and felt it was a positive event. She would like to see more people, but does not want it to get to the level of the Cornfest. She likes the community coming together and feels after the third year she is seeing growth and involvement in the festival. She would like to see more of “her type” of vendors, which is turn of the century. She described the types of items she would like to see at the event, such as tapestry bags and vintage button jewelry. For the fifth year she would like to have an additional event immediately following the festival like a box supper with wine or champagne, music and desert to, so all vendors and volunteers, etc. could join together before leaving. She would also like to see it expanded to have carriage rides. She is happy with the event, sees opportunity for growth and commented that initially they were not expected to make money for five years, yet it has been profitable the past two years. She would also like to have the strolling musicians as suggested and popcorn as had been suggested by Commissioner Guise. 

Commissioner Beatty asked how many Commissioners are involved. Commissioner Robinson confirmed that the sub-committee consists of her, Commissioner Myers, and Maddaline Krebs. Commissioner Ruiz said he would like to serve on the committee the next year. 

Chelley Taylor-Dallara commented on her thoughts regarding the wine booths location. She felt people would tend to congregate there and not move about the park to other vendors as much. She also commented on the fact that vendors are there to make money and need to have a good flow traffic. She felt vendors would be too tired at the end of the second day for the box supper. 

9. Update on Poet Laureate applications and poetry reading event for October 28, 2004 (R. Burr-Siegel/K. Sveen)
Ms. Burr-Siegel reported that there were no applications for Poet Laureate. She reported that they have formed a committee including Kirk Ridgeway (Poet Laureate for Pleasanton), and have discussed the position and literary arts program. The committee has agreed to appoint Mary Jane Barnes as Poet Laureate Emeritus. The post of Poet Laureate will remain vacant until a candidate is chosen. With no applicants the competition scheduled for the October 28 will be an open mike reading, for all types of literature as well as poetry, prose, creative non-fiction, etc. Ana Gutierrez will open and close the open mike exception at 7:00 p.m. in the Blue Room in the Community Center. There will be a three-minute limit to the readings. She discussed the plans for future events including a focus on youth in the community. 

10. Consider purchase of the Farmer Statue maquette by Bill Weber (R. Burr-Siegel).
Ms. Burr-Siegel said that Mr. Weber does not have a price in mind for the maquette. She questioned the purpose of purchasing of the maquette, what would it be used for and how durable it would be, etc. She said that Mr. Weber is willing to loan it to the Commission for any use they might have to show it in the future. Commissioner Beatty suggested the question go back to the Public Art Committee and bring the subject up again at a future meeting after these questions have been answered. 

11. Consider insurance cost for Veteran’s Park Critter project (B. Carmel/R. Burr-Siegel)
Ms. Burr-Siegel spoke for Mr. Carmel since he was not present at the meeting. She said that when the original quote of $21,500 was given to the Arts Commission the artist was unaware of the City’s requirement for general liability insurance. The lowest quote he has been able to obtain is $1748.92. The artist said that he is unable to include the cost within his budget. After some discussion and comments Ms. Burr -Siegel confirmed this could be paid for under the Fund 521-5109-70140. Commissioner Beatty moved that the amount be approved as suggested and paid from the miscellaneous fund 521-5109-70140. Commissioner Robinson seconded the motion, motion carried. Commissioner Forlow opposed the motion.

12. Discussion of barn purchase for Art Center (R. Beatty)
Commissioner Beatty asked where the Arts Commission wishes to be in five years with the art gallery. He felt there are options available in the city for a museum or gallery. Commissioner Guise agreed and raised the idea of the library if the City is able to procure the bus barn and possibly the tennis courts which may change the location of the new City Hall. She suggested that a committee be formed to pursue this plan to utilize the current public library for an art gallery. A committee was formed of Commissioners Beatty, Forlow, Guise, Robinson, and Bill Weber. Vice Mayor Beckstrand confirmed that there is a possibility that this might become something that the school board and the City Council may come to an agreement on soon. She confirmed that the City Hall is still planned to be completed in three years and if this agreement can be completed in time then the new building would not take out the community center. She commented that the city is also in negotiation to buy out a number of other buildings in the immediate area. Commissioner Forlow suggested that Vice Mayor Beckstrand be a part of the committee. After some discussion, Chairperson Trebino said that since she is the liaison to the Arts Commission, she would be invited to the committee meetings. Director Bronzan said that he would be willing to attend in her place if she is unavailable. Commissioners Beatty and Guise were named as co-chairs of the committee. Director Bronzan also reminded the Commission that Commissioner Guise is the Commission’s conduit to the City Council through her membership on the Citizen’s Advisory Committee for Community Facilities.

NEW BUSINESS:
13. Speaker for S.I.R.s on November 23, 2004 (D. Forlow)
Seniors in Retirement (S.I.R.s) asked Commissioner Forlow for a speaker from the Arts Commission for their meeting at Bunkers Grill on Tuesday, November 23, 2004. Ms. Burr-Siegel is unavailable on that date. After some discussion Commissioner McCarran and Vice Mayor Beckstrand volunteered to do it together.

14. Appointment of Nominating Committee (J. Trebino)
Chairperson Trebino called for a nominating committee to be formed in order to nominate the officers for the 2005 slate of officers. Commissioners Bryant, Trebino and Foley will serve on the committee. 

15. 2004-2005 Season of the Brentwood Arts Commission Gallery (B. Weber)
Curator Weber reported that the next show will be Alex Leader and Friends, a glass blowing exhibition. The reception will be November 3rd from 6:00 to 8:00 p.m. The following show will open in February and will feature sculpture artists from the Bay Area and feature the painter Diana Smith. In May, the student art show will featuring J. Jules Vitali and his work made from found styrofoam cups called “styrogami”. He will lecture at some of the local schools. The Art Society will underwrite the costs of Mr. Vitali and the Arts Commission will cover the cost of the artist’s lecture. The next show starting on August 2005 will feature the art and collection of former Mayor, Art Gonzales. 

Mr. Weber has had a request to bring back a revised Diego Rivera exhibition for the 2006 season. He will be able to procure three original Diego Rivera works with the revised exhibit. Mr. Weber is also completing the half hour Stanley Mouse documentary. This will be available for the schools as an educational tool. Chairperson Trebino suggested having a special showing for the Arts Commission. Mr. Weber showed five pedestals he made for art displays. 

16. Verbal update on Citizen’s Advisory Committee for Community Facilities (B. Guise)
Commissioner Guise discussed the committee’s work. She said Greg Robinson is the chairperson and will working on an overview presentation showing a facilities map. Barry Margesson is the co-chair and will be working with Mr. Robinson on the presentation. The map will be discussed at the next meeting. 


17. Discussion of Arts Event Calendar (Performing Arts Committee).
Commissioner Sveen said that the committee is working on an arts event calendar for Arts Commission and other local art events. This would be available through the news media, website and local magazines. Commissioner Guise said flyers can be sent out via the Chamber of Commerce’s monthly newsletter. It goes to 700 businesses and costs $30. Flyers need to be taken to the Chamber for distribution. 

CITY COUNCIL UPDATE:  None

CITIZEN COMMENTS:  None

COMMISSIONER COMMENTS:
Commissioner Guise reported on the Tri Delta office will be holding a celebration to show what can be done with an existing building and come in under budget.

Commissioner Sveen reported on the youth representative, Christine Mendez, to the Performing Arts Committee. He also mentioned the Sing-Along Messiah on December 4th, an event poster was included in the Commissioner’s packets.

Commissioner McCarran reported on the cows that are painted and sold in some cities, similar to the idea previously brought forward by Commissioner Beatty. 

Commissioner Bryant asked for comments from the representative of the Eckerstrom Productions who was present for her comments regarding the Day in the Park. He would like this on the next month’s agenda.

Commissioner Ruiz had questions on the Brown Act and asked for a copy of it along with Roberts Rules of order. After considerable discussion with Director Bronzan, it was decided to give Commissioner Ruiz a complete copy of the Brown Act and if he should so desire, Ms. Burr-Siegel will set up an appointment with him and the City Attorney for clarification. Other Commissioners indicated they do not wish to have it included in their packets as was requested by Commissioner Ruiz. Director Bronzan suggested that after the first of the year a workshop be set up to discuss the Brown Act, and Parliamentary Procedure with the City Attorney. Commissioner Ruiz wanted his copy immediately. He will also be supplied with a copy of the Art Ordinance. 

STAFF COMMENTS:
Ms. Burr-Siegel reported that starting in February 2005 there will be mosaic and beading classes, held at the Women’s Club, in addition to the painting class held in the blue room. They will be advertised in the Activities Guide. 

REQUEST FOR FUTURE AGENDA ITEMS:
Update on Day in the Park, and comments from Eckerstrom Production
Discussion of Art Ordinance

ADJOURNMENT:  Chairperson Trebino adjourned the meeting at 8:48 p.m..

Respectfully submitted by,

Betty Jo Whincup 
Minutes Recorder

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov