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REGULAR MEETING MINUTES
November 19, 2003 at 7:00 p.m
Brentwood Technology Center
101 Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER:
Chairperson Ron Beatty called the meeting to order at 7:03 p.m.

PLEDGE OF ALLEGIANCE:
All stood for the Pledge of Allegiance.

ROLL CALL:
At Roll Call, the following Commissioners were present: Chairperson Ron Beatty, Vice Chairperson Joe Trebino, Helen Myers, Chris Robinson, and Mary Hannigan. Jim Bryant, William Weber, Saunie Fridley, Alice Kamers, Barbara Guise, Sandra Gill, Patrick McCarran and Barbara Guise. Commissioner Clayton Woolley was absent.

Staff persons present were Craig Bronzan, Director of Parks and Recreation; and Angela DiNicola, Administrative Assistant.

PRESENTATION:
Commissioner Hannigan introduced Regina McCarthy of the Art Docent Program for the Brentwood Schools. Ms. McCarthy said the reason for implementing the program is a result of parents wanting to see more art in the schools. Ms. McCarthy was involved in an arts program in Seattle and had received training in Stockton for this program. Through her contacts in Seattle, she obtained the material, prints and books for the program which she displayed and presented to the Commissioners. Currently the program is being used in the Antioch and Stockton Schools. Along with the teacher, they have had up to 45 parent docent volunteers (current number at 33). She discussed some of the artists and techniques being taught and explained how the grade levels are focused in each book. The current need is to purchase more prints and books for the other schools in Brentwood. The request before the Commission is for funds for some of these supplies for the program in the Brentwood Schools. Other schools currently involved are Ron Nunn, Garin, Loma Vista and Brentwood, who also want the program and will probably get started after the first of the New Year but will not be fully implemented until fall of 2004. Volunteers will need to be trained and supplies purchased. Ms. McCarthy said she had already received $400 from the Art Society and was looking for whatever assistance the Art Commission could offer. She encouraged the Commissioners to come and view the program in the schools requesting that they call in advance. She also gave examples of how the program is integrated into the curriculum of the teachers in each grade.

Vice Chairperson Joe Trebino announced that at the meeting of the Art Society prior to the Commission meeting, the Art Society voted to donate $900 to the program. Ms. McCarthy said they still will need more funds to get the project up and running in the other schools and to purchase prints and other materials they will need $4,500. She said that she is grateful for the Art Society and the Arts Commission support and for bringing Art Exhibits to Brentwood and inviting the schools to them. The suggestion was also made by Commissioner Hannigan that they could go to other fraternal organizations and request financial support. Ms. McCarthy passed out copies of Barbara Herberholz’s resume who is the author of the Art Docent Program. The program has the backing of Mary Black and she is encouraging all of the principals to get involved in the project. Ms. McCarthy also stated that the docent program complies with the National Visual Art Standards and has all of the criteria to meet the California Standards. A citizen, Pam Brekas of the Art League, also spoke in favor of the program. Ms. Brekas said she will ask members of the Art League to participate as docents at their next meeting. Commissioner Hannigan helped in the presentation and the Commissioners thanked her for her time.

AGENDA REVIEW: No comments or changes requested to the agenda.

CITIZEN COMMENTS: No citizen comments.

CONSENT CALENDAR:
1. Approval of minutes of regular meeting of October 29, 2003.
2. Accept monthly budget report (P. Scherff/T. Clark)
3. Accept monthly committee matrix (A. DiNicola).
4. Approval of the Arts and Culture Commission of Contra Costa County Minutes (A. DiNicola).
Chairperson Beatty requested pulling Item 3 of the Consent Calendar and explained the reason for the change in the Shakespeare Festival Committee is that former Commissioner Jan Melloni had expressed an interest in continuing as Chairperson for the Shakespeare Festival. He said there is precedence for this action since others who have not been on the Commission have served on committees. He asked if anyone opposed. No opposition.

Vice Chairperson Trebino moved to accept Items 1, 2, and 4 of the Consent Calendar, and Commissioner Sandra Gill seconded the motion, motion carried unanimously.

OLD BUSINESS:
5. Discussion of Public Art Committee selection (R. Beatty). Chairperson Beatty said they have not had a meeting to discuss this matter yet. The meeting will be held December 2, 2003, at 10:00 a.m. Item 5 is tabled at this time.

6. Presentation of commentary to the Editor (R. Beatty). Chairperson Beatty asked the Commissioners if they had an opportunity to read his proposed commentary to the Editor. He asked for questions, amendments or changes to the document. Commissioner Bryant suggested some editorial changes which he had previously handed to Chairperson Beatty. Commissioner Guise asked if the sentence stating, “… the Arts Commission is not anti-nude,” was necessary. Other Commissioners agreed to leave this sentence out of the commentary. It was then suggested to remove the “however” from the next sentence on page two.

Commissioner Robinson moved that the document with the changes as discussed above, be accepted. Motion seconded by Commissioner Guise and carried unanimously.

7. Update on insurance coverage for art (A. DiNicola/C. Bronzan). Director Bronzan referred to the information included in each Commissioner’s packet and briefly discussed each of the options being presented. He has discussed this also with the current underwriter. The current deductible on the policy is $5,000 per show. Other options were presented and discussed. The options were; set aside money from the funds being received by the Shea Homes donation; Waivers could be signed by the artist for items valued at extremely high amounts for art valued over a certain amount, or a percentage of what the artist values the work; Money could be set aside from the artist fee for damaged art work. Other local galleries were discussed and how they handle this. It was suggested the Arts Commission could carry specific riders for high end shows. The decision to further research what needs to be done by a subcommittee consisting of Commissioners Weber, Hannigan and Angela DiNicola, Administrative Assistant. Director Bronzan said staff will work with the subcommittee. Commissioner McCarran asked about getting secondary insurance that would cover only the $5,000 deductible if needed. Director Bronzan said this will be looked into. Also catastrophic events such as fire and “acts of God” will be looked into. This item will be placed on the January 2004 agenda.

NEW BUSINESS:
8. Approval of changes to monthly Committee Matrix (A.DiNicola). Vice Chairperson Trebino moved to accept Item 3 with the amendment that Jan Melloni will Chair the Shakespeare Subcommittee. Commissioner Barbara Guise seconded the motion, motion carried unanimously.

9. Report on the Tamara Hill art reception (B. Weber/M. Hannigan). Commissioner Hannigan said it was a very light turnout and probably the least amount of attendees that they’ve had for any show. Discussion as to whether Commissioner Hannigan felt is was because of having it on Thursday nights instead of Tuesday evenings. She felt it could be part of the problem and that they should go back to the Tuesday night reception. Some of artists may not have been there due to the featured artist utilizing so much of the space. Postcards were mailed and notices were placed in the paper as well.

10. Update on February Art Exhibit (B. Weber/M. Hannigan). Commissioner Weber presented a list of the expenses for the Stanley Mouse show. There was some discussion in regards to the expenses. Vice Chairperson Trebino asked why his name was on the report as bank/collector. The total amount presented to the Commission for the Stanley Mouse Art Exhibit in February is $948.75.

Commissioner Patrick McCarran moved the acceptance of these expenses and the removal of Vice Chairperson Trebino’s name as bank/collector. Vice Chairperson Trebino seconded the motion. Motion carried unanimously.

Commissioner Hannigan will call the presenter to see if the date of the reception could be changed from Thursday, February 5, 2004 to Tuesday, February 3, 2004. All future receptions will be scheduled for Tuesday nights if possible.

11. Election of Chairperson elect (J. Trebino). Commissioner Guise reported on the meeting held for the election of new officers. She stated they were to nominate a Chairperson elect, who would follow Vice Chairperson Trebino after his duties are completed. She said normally the Nominating Committee is to present one person to the body as their choice for Chairperson elect and then others can be nominated from the floor. However, another person indicated their interest in the position. Because of this two names were presented; Commissioner James Bryant and Commissioner Chris Robinson. Commissioner Guise called for nominations from the floor. Commissioner Myers withdrew Commissioner Robinson’s name from the floor at Commissioner Robinson’s request. There were no further nominations. Commissioner Guise moved to close the nominations, Commissioner McCarran seconded the nomination, motion carried unanimously.

Commissioner Guise then moved to approve Commissioner Bryant as the new Chairperson elect, Vice Chairperson, to the Art Commission. Motion was seconded by Vice Chairperson Trebino. Motion carried unanimously.

Chairperson Beatty then presented the new Chairperson, Joe Trebino, with a gavel as the new Chairperson of the Art Commission for the year 2004.

12. Review of 2003 Annual Report to City Council (Trebino)
Vice Chairperson Trebino reported that they had a very good year. They reached most of the goals this year and the report, which was included in the packet, will be taken to the City Council. He asked if anyone had any corrections. He congratulated everyone on doing a great job this year and hopes that next year will be as good or better.

13. Review of 2004 Arts Commission Meetings Calendar (A. DiNicola).
Ms. DiNicola presented the calendar which was included in the packets for each member. Commissioner McCarran moved the acceptance of the calendar, motion seconded by Vice Chairperson Trebino, motion carried unanimously.

Chairperson Beatty then thanked all of the Commissioners and staff for their hard work this year. He thanked Commissioner Robinson for her work on Day in the Park, and Commissioners Weber and Hannigan for their work with the Art Gallery. He thanked the other Commissioners as well for their commitment and participation.

CITY COUNCIL UPDATE: There was no City Council update as Vice Mayor Beckstrand was not available.

CITIZENS COMMENTS: None

COMMISSIONER COMMENTS: Commissioner Bryant said he still needs bios of some of the Commissioners and asked those who haven’t done so to check the website out. There are still six that have not submitted their bios (some were handed in this evening). They need to be handed in to Angela DiNicola as soon as possible.

Commissioner Hannigan resigned as she will be moving soon. She will continue working with Commissioner Weber on the Art Gallery and hoped someone would be willing to take over when she leaves. She thanked Chairperson Beatty for all his help and all the others who have helped her with the gallery.

STAFF COMMENTS:
Angela DiNicola, Administrative Assistant, said she had received an invitation from the Seniors Information Forum for those who wish to participate in their event on Friday, January 16, 2004. Tables would be $10 or if shared, $5. It’s expected that 120 to 150 seniors will be at the event and it will run from 9:00 a.m. to 2:00 p.m. Commissioner McCarran volunteered to represent the Commission at a table. Vice Chairperson Joe Trebino said he would go to represent the Art Commission and the Art Society as well. The Executive Committee can approve this and allocate the funds since it was not on the agenda. Commissioner Guise will get further information for those that are willing to work at a table.

REQUEST FOR FUTURE AGENDA ITEMS:
No items given for the future agenda.

ADJOURNMENT:
Commissioner Robinson moved to adjourn the meeting at 8:05 p.m. and Commissioner Guise seconded the motion, motion carried unanimously.
 

 
City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail artscommission@brentwoodca.gov