October 24, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Chairperson Chris Robinson
called the meeting to order at 7:06 p.m.
ROLL CALL: Present were Chairperson Chris Robinson, Vice Chairperson
Joe Trebino, and Commissioners Don Meagher, Mary Hannigan, Jan Melloni,
Barbara Guise, Ron Beatty, and Helen Myers. Also present was Sue Barry,
Recreation Services Supervisor. William Weber and Alice Kamers were
AGENDA REVIEW: No changes
CITIZEN COMMENTS: None
Item No 1 Approval of minutes of regular meeting of September 26, 2001.
Item No. 2 Accept agenda/minutes from Arts and Culture Commission of
Contra Costa County.
Item No. 3 Accept copy of Ordinance for Art in Public Places (R. Beatty/J.
Item No. 4 Accept letter from Delta Community Services, Inc. regarding
Commissioner moved that the Consent Calendar be approved, Commissioner
Trebino seconded the motion and motion carried unanimously.
Since Poldina Scherff was not present, Chairperson Robinson requested
that Item No. 5 be moved down in the Scheduled Matters. Commissioner
Guise moved that Item No. 5 be moved to Item No. 10. Commissioner Melloni
seconded the motion and motion carried unanimously.
Item No. 6 was also to be presented by Ms. Scherff, so Chairperson Robinson
requested a motion to also move that item on the agenda. Commissioner
Hannigan moved that Item No. 6 be moved to Item 11. Commissioner Guise
seconded the motion and motion carried unanimously.
Item No. 7 Update on “A Day in the Park” (R. Beatty).
Commissioner Beatty reported that the Subcommittee met with the consultant,
Mel Eckerstrom and involved Director of Parks and Recreation Craig Bronzan
in the discussions. Everything went well and they were able to agree
on what items need to be taken care of, so all that is left is the signing
of the contract and they will be ready to proceed with the plans. The
Commission will make their money from the sale of wine and liquor and
sponsors. Mr. Eckerstrom will benefit from the proceeds from the food
booths and artists, etc. He has guaranteed the Commission $3,500 for
the first year. The contract will be completed by Director Bronzan and
then taken to the City Attorney for approval. It is now scheduled for
a VIP night on Friday, October 11 with wine and hors d’oeuvres for vendors
and 12th and 13 will be the “Day in the Park” Art Festival for Brentwood.
Local artists will also be encouraged to display their art and will
be given a priority over other artists from out of the community.
Ms. Barry commented that she has included an application for use of
the City Park including the gazebo, trellis and Community Center for
use on the dates of October 11, 12, and 13, 2002. She also said that
as the time gets closer they will have to apply for the alcohol permits,
Item No. 8 Update on drafting ordinance for Art in Public Places (R.
Commissioner Melloni deferred to Commissioner Beatty on this report.
Commissioner Beatty passed around a copy of the proposed ordinance he
had drawn up for presentation to the Planning Commission. He read the
ordinance and asked for any suggestions or additions. Commissioner Guise
suggested that in Section 2, Part A, it should have added to the last
paragraph “and the recommendation shall be forwarded to the Brentwood
Planning Commission for final approval”.
The rest of the Commissioners felt it was well written and it was decided
to request Director Bronzan to look at the proposed ordinance and then
request to have it placed on the agenda of the Planning Commission.
It was decided that the City Attorney should also look at the document
and if approved by all parties above should then be sent on to be placed
on the agenda of the City Council for final approval. Commissioner
Guise then moved that the document be taken to the City Attorney and
then to the Planning Staff for review and then placed on the agenda
of the City Council. Commissioner Melloni seconded the motion and motion
Item No. 9 Verbal update on insurance for potential Art Gallery (S.
Ms. Barry reported that she spoke with Rick Buys of the City’s Risk
Management regarding the insurance coverage of the Women’s Club. He
reported that the building is covered by the City; however, if art was
put in the building then during the hours of the operation it would
have to be staffed by City personnel or an Arts Commissioner. Also,
as each piece of art came into the building, it would have to be inventoried
and photographed, a value assessed to it, and a letter drafted, with
a copy to the Risk Management personnel and after approval, then it
can go into the building. There would be an extra premium for each piece
of art, based on the cost of the art. Then if sold, then they must be
notified and that premium deducted and if something else comes in, same
process each time. A suggestion that an easier method would be to have
an independent person who might be willing to run the art gallery, let
them draw their own insurance and the City would have the liability
for the grounds outside. Any articles inside would then fall on the
responsibility of the person operating the gallery.
A suggestion that Commissioner Weber would be a good one to operate
the gallery. Commissioner Guise commented that she felt if they could
get the ordinance approved and get the art in the public places on different
developments around town, that would be enough for the Commission to
take on until they really get established. Otherwise it would be more
than they can take on at this time, unless someone privately would wish
to take on the responsibility of the gallery.
At this point citizens in the audience asked if they were at the right
meeting, they were hoping to attend a meeting on the Opening of the
Skate Park. Commissioners told them that they have an update on the
skate park as part of the agenda and if they wished to stay for that
portion they were welcome. Their question was that the kids that had
helped in planning the skate park don’t have a part to display their
skills and since they had spent many hours on the planning they would
like more time at the opening day ceremonies. Commissioner Guise asked
Poldina Scherff if she was able to answer some of the citizen’s questions.
She replied she could and since her report was scheduled for Item No.
11. Commissioner Guise moved that Item No. 11 be moved to Item No.
10 so the Update on the Skate Park Grand Opening could be heard at this
time. Commissioner Beatty seconded the motion and motion carried unanimously.
Item No. 10 Verbal update on Skate Park Grand Opening Ceremony (P. Scherff)
Ms. Scherff referred to the question of the citizens first and said
they do have a time for skateboarders prior to the grand opening and
they do have set times for all age groups, unless over age of 14 and
above. This will not be a contest. The participants will be allowed
to skate for about 20 minutes, and the last 10 minutes they can display
their tricks, nothing real big and they will then be presented with
a tee shirt or raffle ticket. There will not be any type of contest
on the day of the opening. Those kids on the Skate Park Task Force will
be invited to come to the event, meet the pros, get commemorative tee
shirts and get raffle tickets for the prizes.
Ms. Scherff apologized for being late and then passed out the Skate
Park Grand Opening posters to all the Commissioners and gave a synopsis
of the event. She asked them to display the posters in their businesses
or wherever they could. She said the Grand Opening will be November
3, and all are invited.
Item No. 11 Update report on Concerts in the Park series (P. Scherff)
Ms. Scherff reported that the Concerts in the Park did lose money this
year, but not as much as they had thought it would be. She passed out
a complete accounting for each concert, showing all costs, receipts
and final tally for each of the concerts. She said that Director Bronzan
is taking this project to the City Council and hoping to get some money
from the City for the concerts. She went through each concert and explained
all of the costs and receipts. She explained comped tickets and discussed
some things she hopes to do differently in the upcoming year, such as
securing the bands earlier and then be able to concentrate on the advertising
Discussions of costs of stages, sound equipment, comped tickets and
reasons for some of these expenses. Discussion of the number of comped
tickets to the various city personnel. After several questions Ms. Scherff
suggested these questions should be referred to Director Bronzan. At
this point it was decided since other items were paid for by the City,
that no further action or questions would be taken on this issue.
Final balance of all concerts was a loss of $5,271.75. Comments that
if they do purchase a stage that could accommodate all of the bands
they would not have been in the hole. Some further discussions as to
type of stage, size etc. More donations would also help in this endeavor,
such as another $5,000 from developers or merchants.
Commissioner Guise also said she would like to pursue what happened
to money donated by the developers when Quintin Kidd was Mayor. There
was a donation of $50,000 that was supposed to be allocated for a stage.
She would like to find out what has happened to this money.
Ms. Scherff was thanked for all her many efforts. They are looking forward
to working more with her in the next year. She will take all recommendations
for next year and also refer them to Director Bronzan. Mention also
of a doctor who has said he would like to make a donation to the concert
series. Commissioners will pursue other smaller donations as well. Suggestions
of Summerset as a donation source. Ms. Scherff also said there are grants
available if someone writes the grant. Suggestion also of a flyer to
go to all members of the Chamber of Commerce requesting donations of
various amounts to assist in cost of concerts.
Commissioner Guise moved that the Art Commission pay the Chamber of
Commerce $15 for an insert in the newsletter requesting donations for
next year’s Concert in the Park series. Commissioner Meagher seconded
and motion carried unanimously.
Commissioner Guise asked Ms. Scherff what concerts she is planning on
for next year. She had one that she couldn’t get this year, but would
like to try for because she was too late in asking. It was the Rhythm
Rockers, more of a 40’s through 70’s rock and roll. Commissioner Guise
suggested that Ms. Scherff list in the flyer four bands with their costs
and see what the reaction of the people is to them. Most of the Commissioners
reported that they liked those bands this year. Chairperson Robinson
has two bands that she will get the names for Ms. Scherff that she feels
are very good also. Another suggestion is to get all concerts on same
day of the week. General consensus was all concerts on Friday. Commissioner
Beatty suggested putting several options in the flyer for donations,
giving a range of options, from low to higher or other. Commissioners
also suggested mailing flyer to all developers, those with business
licenses, etc., since some are not members of the Chamber of Commerce.
Commissioner Guise suggested that they not try to contact other sources
until they had an opportunity to determine the response of the flyer
through the Chamber of Commerce.
CITIZENS COMMENTS: None
Chairperson Robinson reported on the interview with the applicant for
the vacancy on the Art Commission. His name is Clayton Wooley. The subcommittee
interviewed him with the exception of Commissioner Weber. Commissioner
Beatty sat in for Commissioner Weber. Those present were Director Bronzan,
Commissioners Myers, Beatty and Chairperson Robinson. The subcommittee’s
recommendation was that he be accepted as a member of the Art Commission.
Chairperson Robinson moved that the Art Commission accept his application
for Commissioner and the recommendation then be passed on for approval
to the City Council. Ms. Barry will report this to Director Bronzan
so the letter can be written by him and sent on to Mayor McPoland.
She also brought up the fountain. She has been calling Blue Champagne
Pools to get the piece needed for the fountain and has not been successful
in getting them to respond. She did not want to tell them to go ahead
until she received the cost of the labor. Commissioner Melloni said
it needs to be done as the paint is peeling off. Commissioner Trebino
moved that if Blue Champagne Pools does not get back to Chairperson
Robinson in a timely manner (one week) that she go to another source
for this part. Commissioner Melloni seconded and motion carried unanimously.
Commissioner Hannigan voiced concerns she had in having been approached
Mayor McPoland regarding art in public places as to what the Art Commission
is doing about this issue. She felt she did not have all the answers
and was requesting information from the Commission as to how to respond
to his questions. Since the Art Commission has no money at the present
time to fund this type of art, they can do nothing at the present time.
However, that is the reason for the document drawn up by Commissioner
Beatty and presented to the Commission this evening that they plan to
take to the Planning Commission and eventually to the City Council for
approval. All feel strongly that when the ordinance is presented to
the Planning Commission as they had been requested, this would answer
the issue and allow the Art Commission to move ahead with art in public
places and new developments.
Commissioner Hannigan also reported on the art program that she started
a year ago at Garin School and this year it is really taking off. She
hopes to get this art program into all of the other elementary schools
in Brentwood. She has not only spent a considerable amount of her time,
but also used her own funds to get the program going. She does have
a group of volunteers assisting her, and has an article in the Brentwood
Press coming out in the next issue. She would love to have more volunteers
and other artists, etc. to assist in the program. Commissioner Beatty
volunteered to come in and do some of his art work for the class.
Commissioner Guise suggested that when they have the “Day in the Park”
have crafters set up their displays and have them sell raffle tickets
from their displays. Crafters would also pay out a percentage of their
income back to the Art Commission. There was some discussion as to whether
raffle ticket would be given out also by downtown merchants. This is
also something to look at for the spring art event. The Downtown Art
and Craft Exhibit will be on the agenda next meeting.
Commissioner Melloni asked about the proposed presentation by Rebekah
Burr-Siegel, the Public Art Manager with the City of Stockton, the minutes
had reflected that she would be present at this meeting. Ms. Barry reported
that there was miscommunication and that she had plans to come to the
next meeting in November.
Vice Chairperson Trebino reported on the subcommittee meeting on the
Barbecue and reported a final profit of $1175.54. He also reported that
since they are planning a spring function and then with the first Day
in the Park wine fest three weeks from when the barbecue was planned,
this would be overdoing and extending them too far. The barbecue did
not generate that much money and was a tremendous amount of work, especially
with the setting up and taking down of tables etc. This created too
much strain on the volunteer Commissioners for the amount of funds generated.
The general consensus of the group was that it was not worth the effort
and they should just concentrate on the two functions, spring Art &
Craft Exhibit, and fall Day in the Park.
Suggestion of having the Rotary or American Legion do the Barbecue.
Most Commissioners felt whatever is done should be done in the spring,
prior to graduation and long enough before the Cornfest. It was decided
that the Subcommittee would work on this issue and come back with further
suggestions at a later meeting.
Commissioner Beatty said that he would like to see an update on revenue
sources for the next meeting.
Commissioner Meagher reported that Los Medanos College had a lot of
wall space, which they would like to display art. He received a call
from Anna Sanders and she would like to have local artists display their
art there, and it would be protected since they have a 24-hour guard
at the campus. Commissioner Hannigan has a list of artists and it was
suggested that she, Commissioner Weber, and Commissioner Meagher work
on this project. He will pursue this and bring a report back to the
Ms. Barry reported that she had met the President of the Los Medanos
College at a tour recently and she had also requested of her that she
contact the Art Commission for art.
REQUEST FOR FUTURE AGENDA ITEMS:
Update on Day in the Park (R. Beatty)
Update on Art for Art Sake (R. Beatty)
Ordinance Update (R. Beatty)
Update on Revenue Sources Subcommittee (R. Beatty)
Rebekah Burr-Siegel from Turlock (C. Bronzan)
Los Medanos College Art Display Update (D. Meagher and M. Hannigan)
Set dates for 2002 meeting dates in 2002 (S. Barry)
Commission member elections (S. Barry)
Next meeting will be November 28, 2001
ADJOURNMENT: Chairperson Robinson adjourned the meeting at 8:58 p.m.