REGULAR MEETING MINUTES
February 28, 2001 at 7:00 p.m.
740 Third Street
Brentwood, CA 94513
OATH OF OFFICE: Prior to meeting being
called to order, the oath of office was administered to new commissioners:
Ron Beatty, Mary Hannigan and Donald J. Meagher.
CALL TO ORDER: The meeting was called to order by Chairperson Chris
Robinson at 7:10 p.m.
ROLL CALL: Chairperson Chris Robinson, Vice Chairperson Joe Trebino,
Commisioners Ron Beatty, Mary Hannigan, Donald Meagher, Jan Melloni,
Helen Myers. Absent: Alice Kamers. Commissioner Barbara Guise arrived
later as did new Commissioner William Weber. Mr. Weber was then administered
the oath of office by Director Bronzan.
Others Present: Craig Bronzan, Director of Parks and Recreation; Sue
Barry, Recreation Services Supervisor; Poldina Scherff, Recreation Services
Supervisor; Mac Kaiser, Recreation Services Supervisor; Lt. Mike Davies,
Police Dept.; Rick Lemyre.
Discussion of mailing agendas out at an earlier time. Director Bronzan
reminded the Commission that they had previously adopted the dates that
staff would prepare the agenda to be mailed out. If addresses were incorrect
or if Commission wished to change this policy, this could be done. Agendas
could also be e-mailed out on Friday prior to the meetings.
There also was a brief explanation of the Brown Act, and reason for
items to be acted upon to be covered in the agenda distributed for the
There was some discussion of Item #2 on the Consent Calendar by Commissioner
Guise, regarding the colors for the Winter Arts Festival flyer. She
would like lighter colors than the Concert Series flyers.
Motion was made by Barbara Guise, and seconded by Commissioner Melloni
to remove Item #1 and 2 from the Consent Calendar. Motion carried unanimously.
Item No. 3
Accept Arts and Cultural Commission Contra Costa County agenda/minutes.
Barbara Guise moved to accept, Commissioner Melloni seconded. Motion
Agenda items suspended for swearing in
of new Commissioner Weber at this point.
Item No. 4
Discussion of proposed concert series by Poldina Scherff, Recreation
Services Supervisor. Ms. Scherff reported that she had a meeting with
the subcommittee and feels that they have a good variety of concerts.
Last year had a total of four, and this year are proposing six different
concerts, starting in June and going through September. They have submitted
their planned concerts and costs involved to Jon Elam, City Manager.
Ms. Scherff suggested they then go out to solicit funding for the band,
hopefully obtain funding, then plan to charge enough to offset the rest
of the concert series. The costs include staging, sound equipment, light
rental and sometimes motel rental, depending on the band and where they
are coming from. Ms. Scherff reported she has one signed contract. Other
bands have been traveling. The only signed contract at this time is
the Russ Morgan Orchestra. Commissioners discussed serving of drinks,
food, etc. Commissioner Guise had some suggestions regarding serving
of food and drinks and also possibly renting out folding chairs. Also
need to decide what concert goers can bring in (baskets, ice chests,
etc.). Looking at feasibility of having one blanket price for all series.
Ms. Scherff said reason for not bringing these items up at this time
is that currently there is no funding at all, and without funding would
not be able to go forth and discuss these other details.
Letters have been sent out to developers in town. Centex and Richmond
American indicated that they would pay for a concert. Last year money
was received from two developers. Without raising the funds from outside
sources we cannot put on the concerts as we do not have the funds in
their Parks and Recreation budget. We have a $6,000 check coming, not
received as yet, from Centex for the Russ Morgan Orchestra. When the
check from Richmond American is received, we will pick out the next
concert. One concert will be on a Thursday and the rest on Fridays.
Ms. Scherff thinks that Friday night would draw a better crowd. Commissioners
discussed funding sources and also agreed that Friday night should be
a better draw for people to come with families and friends and stay,
not being concerned with having to get up and go to school or work the
next day. Suggestions for fundraising from other entities such as U.
S. Print, radio stations, dealerships and mortgage/home loan offices.
Background of concerts and funding discussed by Director Bronzan.
Commissioner Guise moved that the Art Commission send letters to
local proposed sponsors, developers, businesses, etc. on Art Commission
letterhead, signed by the chair outlining proposed concerts and soliciting
sponsorships. Helen Myers seconded. Motion carried unanimously.
Chairperson Robinson then suggested that a paper be passed around to
write down anyone they could think of that might be willing to assist
in sponsoring the concerts. Ms. Scherff then reported also that she
has spoken to her counterpart in Tracy where they are also doing concerts
and have the same Beattles group. When a band does a “swing by”, they
lower their price, so they came down to $4,500. Otherwise, if they came
to the area for only one concert, it would have been much higher rates.
She will be checking with other groups that might be scheduled into
other concerts nearby, where they might be able to achieve a lower rate.
Commissioner Meagher suggested a group from Walnut Creek also that might
be a good choice. There will be an update at the next meeting on the
Item No. 5
Mac Kaiser presented for the Commission’s consideration involvement
with community melodrama production. He gave a short description of
melodrama, what it is and its background over the past 8 years with
Delta Community Services, Inc. Usually in past years this has been locally
written and produced. He then introduced Rick Lemyre who has been involved
in the melodrama productions for the past 8 years and had recently contacted
him for assistance. He said this has been a very successful community
event involving just about every age group in the community creating
a lot of good entertainment. There is a core group of seven or eight
people, they have a director, people who can write scripts, etc. Hospital
has indicated that they might be interested in funding. The Delta Services,
Inc. may be able to do some funding. He thinks the Arts Commission would
be a good tie-in and the City may be able to help in making a facility
available. Would like to know if Arts Commission is interested and would
likely plan to move into Fall for next production. Commissioner Guise
also serves on Delta Services Board, which is a non-profit separate
entity that has to raise money in order to survive. They are currently
in the process of deciding if they have enough funding. She will have
more information in a couple of weeks as books are just being closed
at present. Does not want to completely shut the door since this may
be an opportunity for something they need. Did, however think that if
the Arts Commission wanted to be a joint partner or a full partner,
that would be fine. Mr. Lemyre said they need approximately $2,500.
They may be able to scale it back somewhat for a more simple production.
Just want to keep it going and doesn’t want to lose the momentum. Looking
for Arts Commission support in this endeavor. All Commissioners had
positive comments on melodrama and most had been to the productions.
Commissioner Meagher moved that the Art Commission give their support
and backing to the melodrama. Vice Chairperson Trebino seconded. Motion
Chairperson Robinson requested that Mr. Lemyre come back to the Commission
at a later date and give an update.
Item No. 6
Skate Park Art update by staff. Director Bronzan reported that the City
Council meeting of March 13, 2001, they approved the additional funding
required for the skate park. He gave all the details of the bids and
additional funding requirements. There is now some pending artwork that
the Arts Commission could be involved in if they choose. Choices were
trellis at the entry, or an entry sign that has not been designed but
either say “City of Brentwood” or “Skate Park”, or something similar.
These have not been funded. Options are, first to raise the funds then
if you are interested to be involved in one or both of these choices.
One of the developers came to him and told him that if it was only a
matter of $30,000 to $50,000 they would donate for the kids. It may
be possible to utilize their funds if Art Commission does a design.
If the Commission is interested, Director Bronzan will make sure interested
individuals are invited to come to the meeting to assist in this project.
Commissioner Guise asked if there was any money currently for these
designs, Director Bronzan responded “no”. She then asked about cost
of design. Contractor placed cost at $4,800.
Discussion of art in each development such as Antioch does. Also, discussion
of “farmer” bronze figure that is designed and planned for somewhere
in the City. Director Bronzan said tubular steel trellis is estimated
at $40,000. Also mentioned concrete benches estimated at $17,000. If
Art Commission is interested in any of these items, Director Bronzan
will make sure that you are included in planning and making recommendations.
There was some further discussion regarding past projects, the city
fountain and current “farmer” project.
Motion by Vice Chairperson Trebino that the Commission would like
to kept informed and updated on the skate park by the Director. Seconded
by Barbara Guise. Motion carried unanimously.
Director Bronzan will make sure the Arts Commission is kept included
in the progress of the skate park.
Item No. 7
Discussion of public art programs. Director Bronzan directed the group
to an attachment he had included in this meeting agenda regarding what
other cities such as Stockton, Turlock and Modesto regarding public
art programs. He suggested that they appoint a subcommittee to work
with staff and they could go on the Internet and research articles from
the California Arts Council and start downloading other art projects
and programs. The subcommittee could then build a framework for the
kinds of things you think you would be interested in doing. Director
Bronzan has some good contacts and will be in Sacramento in three weeks
so will be able to obtain more information at that time.
Discussion of the Arts Commission receiving a percentage of developers’
fees for art in new developments. He stated it is difficult to mandate
a developer fee, however you can make a strong recommendation for them
to be used for art in the community. Timing is good now because developers
want to be welcomed into the City and will be more eager to comply.
Commissioner Guise moved that subcommittee be formed to develop a
draft of public art programs to bring back to Art Commission. Vice Chairperson
Trebino seconded. Motion carried unanimously.
Item No. 8
Discussion on annual barbecue brought up by Chris Robinson. They were
not able to hold the barbecue last year due to time spent instead on
getting Commission organized, but feels strongly that she does not want
to see it dropped. Barbecues have traditionally been a fund- raising
vehicle for the community. Usually close of First Street between Oak
and Bank of America and usually have entertainment, raffles, etc. Typically
held from 5:00 to 9:00 p.m. with young adults handling entertainment.
Commissioner Myers has been excellent at obtaining items from local
merchants for the raffle. Discussion of when to have the barbecue. It
was decided September would be best so as not to interfere with Cornfest
or concerts. The third Saturday of September seemed to be a good date.
Discussion of details, liquor licensing etc. Mr. Davies explained liquor
licensing laws, need to talk to City Attorney to be clear on what can
or cannot be done.
Motion by Commissioner Guise that we explore putting on a barbecue
during September. Commissioner Myers seconded. Motion carried unanimously.
Item No. 9
Discussion on bronze statue. Commissioner Weber presented sketch he
has of the statue of a farmer seeding by hand. Cost of the statue will
be between $35,000 and $40,000 to build. Commissioner Weber described
the statue he is building a clay model and then it will be cast in bronze.
It will take approximately six to eight weeks. Discussion of where the
statue should be placed. Suggestion was north end of town near Kaufman
and Broad development. Near Brentwood sign, near Grant Street. Director
Bronzan will find out what is going up out in the area and bring information
back to committee. Vice Chairperson Trebino said there is also some
light industrial\commercial going in that might be a good spot also.
Item No. 10
Discussion related to receiving information from the City of Brentwood.
Sue Barry, Recreation Services Supervisor reported that all of the other
commissioners currently receive agendas from each commission in order
to know what’s going on. In her effort to “save a tree” wanted to find
out if the Commissioners were indeed interested in having copies of
all matters or would just like the agendas sent for the Arts Commission.
The Commissions involved would be the Youth Commission, the Parks and
Recreation Commission and as a new Commission you would normally to
put on the Planning Commission and the City Council. Can get just the
agenda and not the full packet if there was something you wanted you
could then go and get it. Also the webpage has all minutes and this
information. After some discussion it was decided just the Parks and
Recreation and Youth Commission agendas would be enough. Commissioner
Guise said really only need things that would pertain to arts if that
would not be too confusing. Vice Chairperson Trebino also said he does
not feel the need for the full packets and agendas of all commissions.
Director Bronzan gave them the web page address which is www.brentwoodca.gov.
Chairperson Robinson said how about putting the webpage address on the
Item No. 11
Discussion of East County Arts Network Hotline, attachment with agenda
and presented by Director Bronzan. There are a lot of things such as
Children’s Chorus, Children’s Theater, etc. Suggestion to put them on
the agenda to see what they have to offer Brentwood.
Commissioner Guise brought up discussion of a memorial tree. Park and
Recreation had decided they did not want it at the skate park and there
was some discussion of planting it at Creekside. No other comments by
other Commissioners at this time. Commissioner Guise reported that this
morning at 10:00 a.m. the new trolley bus was shown and a tour around
the City. There are three new trolley buses, the Barbara, named for
Commissioner Guise, the Delta Dawn, and Desire. This project was ten
years in planning. They are very beautiful and fine workmanship, wanted
all to take a ride on them. They are patterned after the San Francisco
trolleys. Will go to Oakley and same route as Dime-a-Ride. Passed around
new token for all to view. Vice Chairperson Trebino is trying to get
space at the Cornfest to show local wares and arts and crafts and feels
need for more artwork. Dates for Cornfest are July 13,14, and 15.
REQUEST FOR FUTURE AGENDA ITEMS:
Would like to know the law on painting buildings in the City of Brentwood.
Director Bronzan will ask someone from Planning to come and give the
law as it currently stands on this issue.
The fountain also needs to be cleaned. Vice Chairperson Trebino will
see about this and may donate attachment to clean tiles. Commissioner
Melloni would like also to have agenda item for the future to invite
the East County Arts Network to come (Item 11). Another future agenda
item would be a report from Commissioner Weber on the statue. This will
have to be scheduled for April. Last future agenda item would be to
explore an Arts and Crafts Faire. Commissioner Guise will check to see
if Commissioners can take ride in new trolley around City before turned
over to public use. Want to look over new developments planned in the
Commissioners also requested the melodrama and concert series. Director
Bronzan will not be present.
Chairperson Robinson also said that if a Commissioner is not able to
attend a meeting, they should call 516-5444. Director Bronzan will then
show that you are excused.
The next meeting will be March 28th at 7:00 p.m.
There being no further business the meeting was adjourned at 9:00 p.m.
Betty Jo Whincup