REGULAR MEETING MINUTES
September 26, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Chairperson Chris Robinson
called the meeting to order at 7:12 p.m.
ROLL CALL: Present were Chairperson Chris Robinson, Vice-Chairperson
Joe Trebino, and Commissioners Don Meagher, Mary Hannigan, Jan Melloni,
William Weber, and Ron Beatty. Others present were Sue Barry Parks and
Recreation Department Supervisor. Commissioners Barbara Guise and Alice
Kamers arrived after roll call.
AGENDA REVIEW: No changes or additions.
CITIZEN COMMENTS: None
Item No. 1. Approval of minutes of regular meeting of August 22, 2001.
Item No. 2. Accept agenda/minutes from Arts and Culture Commission of
Contra Costa County.
Item No. 3. Accept copy of Art Beat newsletter.
Vice-Chairperson Trebino moved to accept the Consent Calendar and
Commissioner Ron Beatty seconded the motion. Motion carried unanimously.
Item No. 5. Discussion with Rebekah Burr-Siegel, Public Art Manager
with the City of Stockton (C. Bronzan).
Chairperson Robinson reported that she had received an email stating
that this item will be moved until next month.
Item No. 6. Update/verbal report on Concerts in the Park series (P.
Ms. Barry reported that this item is also moved up to next month.
Item No. 7. Discussion of downtown art gallery (Milton Bullard/C. Robinson).
Mr. Bullard was not present at this time. Chairperson Robinson delayed
this until later if Mr. Bullard should arrive at the meeting.
Item No. 8 Update on amending ordinance regarding membership boundaries
Ms. Barry reported that the first reading of the ordinance went to the
City Council yesterday and it was unanimously approved. The second reading
will go before the City Council on the consent calendar on October 9th.
If the second reading passes again, then the ordinance will go into
effect 30 days from the first reading. She reported that the ordinance
grandfathers in current members. When current terms are up in the year
2003, if not living in the City of Brentwood, a person can no longer
be on the Arts Commission. Chairperson Robinson said she would like
a copy of the ordinance and Ms. Barry made them for each member.
Commissioner Barbara Guise arrived at 7:12 p.m.
Item No. 9. Discussion of the downtown barbecue (C. Robinson).
Chairperson Robinson said she had seen everyone at the barbecue and
appreciated all their hard work. Chairperson Robinson said she will
call a subcommittee meeting later to go over some items that she feels
should be changed for next year. They will bring these suggestions back
in January. One of the items is the ticket selling. There was some discussion
of whether tickets should be sold at front gate or to get food. Price
was also discussed and decided it should be raised to $10.00. Commissioner
Guise also asked if there was any outstanding ticket money and was told
there was and it will just about cover what expenses are outstanding.
Vice-Chairperson Trebino said at present looks like the barbecue raised
Discussion of where the money is to be deposited, to old Fountain Committee
Fund or to the City. Chairperson Robinson said that since this was a
sub committee, the money could stay separate. Because barbecue had been
an event prior to the Commission being formed all proceeds could remain
separate. This was confirmed by Commissioner Melloni.
Vice-Chairperson Trebino had other comments on barbecue and he agreed
with Commissioner Guise that the price should be raised. He also feels
that there should be something to do with art, either displays, high
school with jazz band, and other types of artistic presentations. He
felt there should be some performing arts, such as dance group. He felt
they should have some local artistic talent and still have the M.C.
“Cher” to move things along, but this would be more in the theme of
something from the Art Commission. Really needed the Boys Ranch and
will certainly have to rely on them in the future.
Commissioner Guise asked about the banner since it didn’t get up to
advertise the event. Chairperson Robinson said she had checked with
Ms. Barry and she said the banner was ready but the people who put it
up didn’t have time. She said the Liberty High School marquee should
have been advertising. Vice-Chairperson Trebino said that now that they
have the banner, they can arrange to have it up in time next year. Commissioner
Guise asked for an estimate of how many attended the event and the estimate
was between 400 and 500. Overall everyone agreed it was a success and
will be even better next year.
Commissioner Kamers arrived at 7:40 p.m.
Commissioner Melloni then said they need to send thank you notes to
all who donated to the barbecue. Chairperson Robinson agreed and passed
around a paper for everyone to add names of those who volunteered or
donated services or materials. The following are the ones named at the
Boys Ranch, American Legion, Delta Fence, Sweeneys Bar & Grill,
Brentwood Press, DJ Johnny T, Christine Robinson, Mike McPoland, Pee
Wee Muldoons, “Jackie”, Gonzales Trucking, Blue Champagne Pools, Beasley
Electric, Joe Trebino Water Softener, Chris Marchal, and Bank of America.
Chairperson Robinson asked Ms. Barry to
type up a thank you note and she will come over and sign it. She also
asked for a different type of thank you to all the merchants on the
street whose street was closed off at 2:00 p.m. for the barbecue. She
will give names to Ms. Barry. If anyone thinks of any more names, she
asked them to call Ms. Barry with the names. Also, when Commissioner
Myers gives her a list of all the raffle prizes, she will like them
Chairperson Robinson then brought up the fact that Greg Robinson had
given her a sketch of a piece that can be mounted on the fountain where
the water comes out and filters the water up, rather than splashing
all over the tiles and cement. The piece of equipment costs $450.00,
plus labor and she definitely felt it would be a good idea to purchase
it for the fountain. They would get a quote on labor. Vice-Chairperson
Trebino was familiar with the fitting and also thought it a good idea.
Commissioner Weber moved that the item be purchased; Commissioner
Meagher seconded the motion and motion carried unanimously. Chairperson
Robinson will call Blue Champagne Pools and see about getting the item
Item No. 10. Discussion of applications received for Arts Commission
(J. Trebino/B. Guise)
Commissioner Guise reported that they have only one application, from
a Mr. Clayton Wooley. Commissioner Guise asked how they wanted
to handle the interviews. Chairperson Robinson wants to interview the
applicants. Ms. Barry confirmed that after the Arts Commission makes
their decision on the applicants, they are then referred to the City
Council for confirmation. It was decided that a subcommittee would be
formed and would do the initial interviewing and then make recommendations
to the full Commission. They would then make their final choice and
send that on to the City Council for confirmation. A subcommittee was
formed consisting of Chairperson Robinson, Commissioners Meagher, Kamers,
and Myers. This subcommittee would be responsible for forming a list
of questions that would be used to interview all applicants. After subcommittee
has interviewed and made their recommendations to the full Commission,
applicants chosen will be invited to the full Commission meeting to
give their presentation. The choice then of the full Commission will
be forwarded to the City Council. Chairperson Robinson will call a meeting
of the subcommittee in the near future. She requested all the Commissioners
to email questions to her that they feel would be appropriate to ask
of the candidates.
Item No. 11. Discussion of how to get the video of California Art out
to the public (J. Melloni)
Commissioner Melloni did not have an idea on this matter. Chairperson
Robinson has found out that they can legally make copies of the video
and she has made some for herself and Commissioner Hannigan. Ms. Barry
has the original. All agreed that they would like the schools to each
have a copy. Discussion of which budget money should come from and Ms.
Barry said if purchase is not real expensive she can pay the amount
out of petty cash after she has received a receipt. Chairperson Robinson
said she would get tapes for each school and include the library and
Technology Center, so she will get 12 copies, if authorized by the Commission.
Commissioner Guise moved that Chairperson Robinson be authorized
to purchase copies for an amount up to $75.00. Commissioner Melloni
seconded and motion carried unanimously.
Item No. 12. Update on “A Day in the Park” (R. Beatty/S. Barry)
Commissioner Beatty reported that the budget has been reviewed and said
they may need more money. The City Attorney has reviewed the proforma
contract. He circled a few items, but basically he approved it. Commissioner
Beatty feels that the Commission is now ready to negotiate with Mr.
Eckerstrom and also feels that the subcommittee should meet before they
have this meeting. He would like someone to help in the negotiations.
Chairperson Robinson asked Ms. Barry who she would suggest and she felt
the Director, Craig Bronzan, would be a good choice. Chairperson Robinson
will proceed with setting the first meeting of the subcommittee with
Item No. 13. Update on Skate Park Grand Opening Ceremony (S. Barry)
Commissioner Melloni reported on the meeting she attended the night
previous. Commissioners Meagher and Hannigan were also at the meeting.
Basically a timetable has been set up for November 3, 2001, from 10:00
a.m. to 12:00 p.m. will be free skate. This will be done in age groups.
At noon will be the ribbon cutting and they will have the kids from
the Skate Task Force sign it. There will be t-shirts passed out, food
and vendors lined up and pro teams and are looking into roller bladers.
Food booths are planned and they are trying to get a radio station to
advertise the event all day. Chairperson Robinson said she felt it would
be good for as many of the Arts Commission as are able to be there and
be supportive. Commissioner Melloni said the City Council will be there,
along with the Youth Commission. Chairperson Robinson said she would
like all the Commissioners to be there and wear their shirts. Commissioner
Melloni said they will be giving them commemorative t-shirts. Vice-Chairperson
Trebino said that this is the same day as the Taste of Brentwood, several
restaurants in town participating in this. The Skate Park Grand Opening
will be over in time for people to attend the Taste of Brentwood. Commissioner
Guise thought Art Commissioners should wear their Art Commission shirts,
if they get the other Skate Park shirts, they can pull them over. Commissioner
Robinson agreed and asked all to go who possibly can and wear their
Art Commission shirts. Commissioner Guise put this in the form of
a motion that all wear their Art Commission shirts, Vice-Chairperson
Trebino seconded and motion carried unanimously.
Chairperson Robinson asked for other comments on those who attended
the Skate Park meeting. Commissioner Hannigan said one of the young
men there asked about some type of art work, such as murals or sculpture,
and she gave him her card. She did feel however, that this should be
a Youth Commission project since it would give them ownership to it.
He also had some friends interested in a project. She told him to come
to one of the Art Commission meetings so they can work together. Chairperson
Robinson thought this a great idea and would like to know when they
plan to come to a meeting. She asked all who could to come to the grand
opening and if not able to come, please call and let her know. She will
call Commissioner Myers. Some cannot be there for the entire day, but
will at least be there for the ribbon cutting ceremony.
Item No. 7. Discussion of downtown art gallery (Milton Bullard/C. Robinson)
Chairperson Robinson said since Mr. Bullard is not present this is also
postponed. She also asked if anyone had seen the article that he was
to write about the Art Commission. She had made herself available but
has not seen anything. Vice-Chairperson Trebino reported that he and
Commissioners Melloni and Weber did meet with Mr. Bullard. Commissioner
Melloni reported on the meeting. They updated her on the previous meeting
and went over items for art exhibit hall. She had prioritized them as
1. Initial exhibits with schools and local artists.
2. Use of the Women’s Club for a gallery, and transform that into an
3. Put up moveable walls for exhibiting the art.
4. Lighting, need for track lighting and need to figure out how to fund
that and walls.
The committee felt it was best to start with the Women’s Club because
it is free and they don’t know how many people will be attracted at
this point. They also need to get a survey going that would include
Discovery Bay and Byron. Thought was to make it a small showing with
wine and cheese and maybe bring in Bethel Island also. They could have
people who attend fill out an information sheet or survey on where they
are from and their thoughts and suggestions. It was also decided that
the only way to man the gallery at first, since they don’t have much
money, would be with volunteers. Summerset might be good place to draw
from and possibly local artists themselves when showing their work would
volunteer to man the gallery and explain their work. Need to work on
funding, such as grants, or establish a foundation. This could be started
through a Wine and Art Exhibition. Commissioner Guise mentioned the
Art Auction that Summerset has and wondered if that might be a good
way to go. She suggested that possibly Summerset might hold their Art
Auction for the Art Commission and give them a percentage of the income.
Commissioner Melloni stressed that the foundation should be established
first as a means for handling the money and also to seek grant funds.
Commissioner Melloni said the next things then that need to be decided
are hours of operation and where volunteers are coming from. Also suggested
the gallery as a point for school field trips to visit. Commissioner
Weber asked about the insurance and since the Women’s Club belongs to
the City and the Art Commission is an extension of the City, the City
should cover this. Ms. Barry will check this out and report back to
Commissioner Robinson then asked about the subcommittee for procuring
a stage. She said Commissioner Guise was also on this subcommittee along
with Vice-Chairperson Trebino. Chairperson Robinson discussed a drawing
of a stage Ms. Barry had discovered on the computer. Ms. Scherff also
has information on stages, and Ms. Barry will get this information so
that they can set up their first meeting. Others mentioned on the subcommittee
outside the Art Commission are Rod Linco, Greg Robinson, Ray Carter,
Barry Margesson and Vice-Chairperson Trebino representing the Chamber
of Commerce as well as the Art Commission. Chairperson Robinson asked
Ms. Barry to get all information on stages that she can from Ms. Scherff
and put in a packet and she will pick it up.
CITIZENS COMMENTS: None
Chairperson Robinson then asked for comments, Commissioner Meagher suggested
that a “Friends of the Arts Foundation” as an agenda item. Chairperson
Robinson thanked Commissioner Weber for bringing his statue and showing
it at the barbecue. She also expressed her sincere thanks to everyone
for the help at the barbecue since it is one of her special events.
She thanked everyone for their hard work and told them all how much
she appreciated it. Commissioner Hannigan asked about how she should
respond to the Mayor’s questions about the round-abouts. Chairperson
Robinson said she will be speaking with him soon.
Discussion of funding for art in the City and how to solicit funds for
artwork and policy. Vice-Chairperson Trebino suggested that this be
an agenda item that they have a draft of an ordinance that requires
the funding of the developers in each development, and then send the
ordinance to the City Council for approval. Chairperson Robinson asked
that the subcommittee be formed with Commissioner Beatty; Chairperson
Robinson asked Commissioners Guise, Trebino, and Melloni to be the rest
of the subcommittee. Ms. Barry will assist them either by phone or other
information needed. They will meet and draft an ordinance and bring
it back to the full Commission for approval. Commissioner Beatty brought
some pictures of the barbecue and Chairperson Robinson passed them around
for all to see. Commissioner Melloni reported that the fountain got
foamed again, and said they need to figure out a way to put some anti
foam in there. She feels this is a part of the fountain maintenance
and it needs to be cleaned out periodically. Money thrown into fountain
needs to be cleaned out and should go to a charity or to Art charity.
ADJOURNMENT: The meeting was adjourned at 8:40 p.m. The next meeting
will be October 24, 2001.
Betty Jo Whincup