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ARTS COMMISSION
REGULAR MEETING MINUTES
JUNE 17, 2009 AT 7:00 P.M.
CITY COUNCIL CHAMBERS
734 THIRD STREET
BRENTWOOD, CA 94513

CALL TO ORDER: Vice Chairperson Juan Castillo called the meeting to order at 7:00 p.m.

ROLL CALL:
Present were Vice Chair, Juan Castillo and Commissioners Barbie Koncher and Donna Spencer. Chair Wanda Groseclose and Commissioner Greg Ruiz were excused. Staff members present were Poldina Scherff, Recreation Manager; and Elaine McGurk, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:

1. Approve minutes of regular meeting of May 30th, 2009.

 Motion to approve the minutes of May 30th, 2009.
Motioned: Koncher
Second: Spencer
Ayes: 3
Noes: 0
Excused: 2 (Groseclose, Ruiz)

2. Update on the Art, Wine & Jazz Festival.

Poldina Scherff, Recreation Manager said the City Council approved the Memorandum of Understanding at the June 9, 2009 City Council Meeting. It approved the $57,000 for Art, Wine and Jazz Festival for this year. A gate fee will not be charged at this event due to receiving enough funding for this event.

 Motion to approve the update on the Art, Wine & Jazz Festival.
Motioned: Koncher
Second: Spencer
Ayes: 3
Noes: 0
Excused: 2 (Groseclose, Ruiz)

SCHEDULED MATTERS:
3. DISCUSSION ITEM: Discuss the process and next steps for the Public Art project for the New Brentwood Library.

Poldina Scherff, Recreation Manager, explained the processes involved in seeking out a qualified photographer for this Public Art Project. The Request for Quotation Request is currently under review by legal council. Once the document has been approved, it will then be sent out to a list of photographers we have on file. Poldina Scherff requested that the Commission let her know of any other photographers they may know of to be included on the list. This document will contain the Public Art Program Guidelines, layout of the library and samples of what could be done on the walls. Once the proposals are returned back a advisory group will be formed to review the proposals and conduct the interviews with the photographers. A photographer will then be selected and brought forward for approval by the City Council; they will then proceed with the project.

Poldina Scherff mentioned that photographs was selected for this project over murals because photographs can be interchanged versus murals, they are more stagnant.

Leonard Roudman, County Librarian spoke briefly about the move to the new building and that they are looking forward for this project to move forward.

OLD BUSINESS: NONE

COMMISSIONER COMMENTS:
Commissioner Spencer is excited about the grand opening of the Library. Leonard Roudman mentioned that the Friends of the Library group will be bringing food.

STAFF COMMENTS:
Poldina Scherff, Recreation Manager is looking forward to the City Council meeting on June 23 and hearing about the future of the Civic Center project.

REQUEST FOR FUTURE AGENDA ITEMS
Commissioner Koncher would still like to see if it would be possible to have Brian Keith, Sculptor, send us a DVD of his work for the Commission to see. She would still like him to come to the Commission Meeting in the near future if possible to present his work.

ADJOURNMENT
Vice Chairperson Castillo adjourned meeting at 7:26 p.m.